Administrative Assistant, Jobseries

3 weeks ago


Saskatoon, Canada SIIT Full time

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

**Nature and Scope**

The Administrative Assistant - Summer Student provides administrative functions while maintaining a high degree of accuracy and careful handling of highly confidential and sensitive information. As an employee of SIIT, this position will positively promote and create an environment that demonstrates SIIT's vision, mission and mandate.

**General Accountability**

The Administrative Assistant - Summer Student will have the opportunity to gain excellent experience working in the Employment Development & Career Services (EDCS) department while developing the skills necessary to be successful in their future. The summer student will have an opportunity to improve their teamwork and communication skills, as well as, their administrative skills and leadership capabilities. This position includes the following broad range of accountabilities:
**Specific Accountabilities**
- Researching the labour market industry and assist with determining program priorities
- Assisting with career and life foundational program activities which may involve coordination, developmental work, and planning
- Assisting with records management, records destruction and file maintenance - physical and electronic as well as the retention and destruction of documents
- Performing data entry, compile and organize information and material as is relates to department initiatives
- Assisting with the preparation, coordination and facilitation of workshops and events
- Answering the phone in accordance with SIIT standards; transfer calls where appropriate and take messages as required
- Management of the front office which includes being responsible for opening and closing the office by following applicable procedures; as well as maintain a clean atmosphere on the main floor, lunch room, and front reception area at all times
- Greeting and interact with clients and visitors in a timely, professional and pleasant manner
- Providing administrative support to EDCS department; handle and process documents with confidentiality and compliance
- Receiving, sorting, and sending mail, courier packages, and faxes
- Coordinating all logistics of meetings including all correspondence of attendees - internal and external
- Maintain regular communication with other SIIT Administrative Staff to ensure consistency in communications, SIIT practices and procedures
- Additional support as required

**There may be some summer student positions that must meet the following criteria**:

- First Nations and Inuit secondary and post-secondary students aged 15 to 30 inclusive
- Ordinarily resident on reserve or in recognized communities or on community lands
- Legally entitled to work in Canada
- Registered as full-time students during the preceding academic year and who intend to return to school on a full-time basis in the next academic year

***
**Position Requirements**:Prior experience working with Microsoft Office suite of programs is an asset.

**Required Competencies**:Effective Communication, Flexible & Adaptable, Relationship Building, Results Oriented, Attention to Detail, Initiative, Client Focus, Teamwork.

***
**_This work term is from May 1, 2024 to August 30, 2024._



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