Program Assistant

6 months ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Program Assistant (School of Health and Wellness)**Position Summary**
- The School of Health and Wellness is currently expanding programs and is seeking a permanent Full Time Program Assistant to join the team.
- The Program Assistant is responsible for providing administrative support to programs within the School of Health and Wellness. This position acts as the front-line support for student inquiries and will provide program specific information as required.- This position coordinates the timetabling process and timetable entry as well as provides project administrative support during periods of curriculum renewal and/or accreditation. The incumbent will use reporting systems to generate reports and maintain databases.- The Program Assistant performs a wide variety of administrative support services, all of which contribute to the efficient and professional operations of the designated School.**Position Responsibilities**

**Support Associate Dean, Faculty, Operations Manager with course/program delivery and execution**:

- Provides faculty and staff with information concerning Red Deer Polytechnic (RDP) processes and timelines, service and support, administrative practices, office equipment and basic software questions
- Organizes and prepares for new academic year (preparing new class schedules and forwarding to internal areas as required, updating student forms, attendance and marks records for certain specific program areas, prepares student and instructor packages for each intake)
- Coordinates instructor submission; completes the preparation of course outlines as required, course packs and manuals
- Reviews, tracks, disclosure form collections, class lists, program enrolments, internal phone book listing, security lists, informs appropriate individuals for action
- Assists programs in course evaluation preparation and documentation

**Managing Student Inquiries & Supporting Student Success**:

- Acts as an initial point of contact from students, staff, faculty and external contact; responding to questions as appropriate or forwarding to appropriate individual
- Provides program specific information regarding requirements, electives, procedures, timelines and general program facts for designated portfolio. Refers students to the Student Connect Centre Advisors as required.
- Provides support for student orientation and retreats

**Timetable Entry**:

- Collaborates with the Academic Operations Manager, Associate Dean and Chairs to coordinate the timetable process to ensure conflict free scheduling of course and course sections; works with Scheduling Office to correct any issues or conflicts as they arise, including those related to impacts from other events occurring on campus
- Collaborates with other Schools to schedule courses that are across Schools (i.e. Service courses, instructor who teaches course is in a different School, etc.)
- Provides expertise in determining ideal timetable patterns for student success
- Completes timetable data entry into the Timetable System (DCU); completes all of the Infosilem entry for the timetabling process

**Systems Use**
- Generates reports through Banner/Cognos to provide information and up to date class rosters
- Monitors, maintains and updates the central Blackboard program site to ensure currency of program specific information
- Maintains comprehensive databases for the programs regarding practicum placements, students, programs, Institution and industry information
- Reports no-show information to Registrar’s Office for each class, in each intake in a timely manner, and records day one student absence notifications in banner

**Meeting, Event, and General Administrative Support**
- Supports program and program advisory committee meetings by planning and preparing meetings, preparing agendas, attending meetings, taking and distributing minutes; Consults with Operations Manager regarding budgetary concerns (meeting expenses, printing and marketing expenses)
- Coordinates details related to events and meetings; this can include external stakeholders, internal events, program spotlights, program information nights, recruitment and retention events, specialized program meetings, etc.
- Attends meetings, records and prepares minutes, communicates and follows up on action items to relevant parties, distributes minutes as appropriate

Other related duties as outlined on job description.**Required Qualifications**
- Two (2) years of post-secondary training, ideally in Office Administration, Business Administration, or related program.
- Minimum of 2-3 years of relevant experience
- Consideration will be given to those with a one (1) year certificate in Administrative Professional, Legal Assistant, or another related program and minimum of three (3) years’ work experience in a related environment.
- Proficient in Microsoft Office 365 (Word,

  • Program Assistant

    3 months ago

    Red Deer, Canada Aspire Special Needs Resource Centre Full time

    **Program Assistant** Part-time Employment Opportunity Aspire Special Needs Resource Centre is growing and offers employees specialized training, opportunities to work with a diverse team, and a culture of growth and development. Aspire is a charitable organization providing hope to children with special needs, the families who love them and the...

  • Program Assistant

    7 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: This position is responsible to assist Community Development department with the operation of a variety of recreation and/or arts and culture programs, summer youth camps and other community programming, ensuring that all standards and high customer service levels are met. The Program Assistant will be responsible for supporting the...

  • Program Assistant

    6 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (Trades & Technology)**Position Summary** - Are you a proactive, detailed-oriented professional with a passion for excellence? The School of Trades & Technology is seeking a dynamic individual to join our high-performing...

  • Program Assistant

    6 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (Education) - Permanent**Position Summary** - The School of Arts and Education is seeking a full-time permanent Program Assistant. The Program Assistant is responsible for providing administrative support to programs within...

  • Program Assistant, Continuing Education and

    3 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant, Continuing Education and Corporate Training**Position Summary** - Continuing Education and Corporate Training at Red Deer Polytechnic welcomes you to join their team as a Program Assistant! You will be responsible for...

  • Program Assistant, Continuing Education and

    6 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant, Continuing Education and Corporate Training**Position Summary** - Continuing Education and Corporate Training at Red Deer Polytechnic welcomes you to join their team as a Program Assistant! - You will be responsible for...

  • Youth Settlement Program Assistant and

    3 months ago

    Red Deer, Canada Care For Newcomers Full time

    **YOUTH SETTLEMENT PROGRAM ASSISTANT AND INTERPRETATION COORDINATOR** RED DEER, AB, CANADA 4 DAYS/WEEK - From October 15, 2024 to March 31, 2025 Are you passionate about different cultures and languages? Have you developed a talent to focus and pay attention to the smallest of details? Are you proficient in Microsoft Excel? That is what **Care for Newcomers...

  • Program Assistant

    6 months ago

    Red Deer, Canada CSS Full time

    Catholic Social Services is currently recruiting for a full-time (37.5 hours/week) Program Assistant in our Red Deer Immigration and Settlement office. **Job Summary**: As a Program Assistant, your understanding of the needs of newcomers is very important as you will be responsible in providing contact information, resources and general information to...

  • Program Assistant

    3 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: - This position will remain open until filled; however review of applicants is ongoing. - 0.8 FTE until June 30, 2025 **Posting Details**: Position Information **Position Title** - Program Assistant (School of Health and Wellness) - Term**Position Summary** - The School of Health and Wellness is...

  • Facility Program Assistant

    3 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant in childminding provides support to Recreation Section childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area. - Grade...

  • Facility Program Assistant

    7 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant in childminding provides support to the Collicutt Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area. -...

  • Facility Program Assistant

    2 weeks ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant in childminding provides support to Recreation Section childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area. - Grade...

  • Facility Program Assistant

    6 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant in childminding provides support to Recreation Section childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding area. - Grade...

  • Facility Program Assistant

    6 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant in childminding provides support to the GH Dawe Community Centre childminding and preschool programs by looking after children in our care, providing ongoing customer service, maintain a safe environment that protects the well being of children, maintain cleanliness and organization of the childminding...

  • Facility Program Assistant

    4 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant provides support to the Gymnasium area by monitoring patrons, providing customer service, set up and take down of equipment and performing general cleaning tasks. - Grade 10 or equivalent. - Exceptional customer service skills. - Demonstrated high level of verbal, written, and listening skills. -...

  • Facility Program Assistant

    4 months ago

    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: The Facility Program Assistant provides support to the Gymnasium area by monitoring patrons, providing customer service, set up and take down of equipment and performing general cleaning tasks. - Grade 10 or equivalent. - Exceptional customer service skills. - Demonstrated high level of verbal, written, and listening skills. -...

  • Program Coordinator

    7 months ago

    Red Deer, Canada Youth HQ Full time

    This front-line position delivers and monitors healthy, age-appropriate programming for children and youth in their care/supervision, supporting a strong, healthy agency across the region. KEY ROLES AND RESPONSIBILITIES: **Program Delivery**: - Creates and delivers programming ensuring activities are safe, fun, age and developmentally appropriate for all...

  • Program Assistant, Full-time Term-certain

    3 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant, Full-Time Term-Certain**Position Summary** - The Donald School of Business, Science and Computing is seeking a full-time term-certain Program Assistant from October 15, 2024 to June 30, 2025. The Program Assistant is...

  • Program Assistant, Term-certain Part-time

    3 months ago

    Red Deer, Canada Red Deer Polytechnic Full time

    Position Information **Position Title** - Program Assistant, Term-Certain Part-Time**Position Summary** - The Donald School of Business, Science and Computing is seeking a part-time term-certain Program Assistant from October 1, 2024 to June 30, 2025. The Program Assistant is responsible for providing administrative support to programs within the...

  • Program Assistant

    6 months ago

    Red Deer, Canada CSS Full time

    Catholic Social Services is currently recruiting for a (37.5 hours/week) Program Assistant in our Red Deer Immigration and Settlement office. This is a permanent position. **Job Summary**: **Education and Qualifications**: - Post-secondary education related to office administration - 3 - 5 years’ experience working in an administrative role -...