Program Assistant, Term-certain Part-time

3 months ago

Red Deer, Canada Red Deer Polytechnic Full time

Position Information

**Position Title**
- Program Assistant, Term-Certain Part-Time**Position Summary**
- The Donald School of Business, Science and Computing is seeking a part-time term-certain Program Assistant from October 1, 2024 to June 30, 2025.

The Program Assistant is responsible for providing administrative support to programs within the designated portfolio. This position acts as the front-line support for student inquiries and will provide program specific information as required. This position coordinates the timetabling process and timetable entry as well as provides project administrative support during periods of curriculum renewal and/or accreditation. The incumbent will use reporting systems to generate reports and maintain databases. The Program Assistant performs a wide variety of administrative support services, all of which contribute to the efficient and professional operations of the designated School.The Donald School of Business, Science and Computing (DSBSC) at RDP is a growing learner-centred community that advances the mission of Red Deer Polytechnic to strengthen and enrich the intellectual, economic, cultural, and social development of Central Alberta. The Donald School of Business, Science, and Technology contributes to the vitality and strength of the economy and businesses of Central Alberta through the development of graduates that work and excel in the region.
- The DSBSC contributes to RDP’s comprehensive mix of programming, offering learners a range of credentials including certificates, post-diploma and graduate certificates, diplomas, university transfer programs, and collaborative degrees. We continue to evolve as a School, seeking opportunities to offer innovative new programs and credentials to serve our learners. Our priority is to deliver an exceptional learning environment for our students by focusing on excellence in teaching in learning and experiential opportunities both inside and outside the classroom that contribute to their future success.
- The Donald School of Business, Science and Computing programs:
- Administrative Professional Certificate
- Aviation Certificate
- Bachelor of Business Administration Degree
- Bachelor of Commerce Degree (University Transfer)
- Bachelor of Science in Engineering (University Transfer)
- Bachelor of Science, Biological Sciences
- Business Certificate
- Business Diploma
- Computer Programming Diploma
- Executive Assistant Diploma
- Human Resources Management Post-Baccalaureate Certificate
- Legal Assistant Diploma
- Machine Learning Analyst Diploma
- University Sciences Diploma
- For further information contact:
Krista Baumgartner
Academic Operations Manager**Position Responsibilities**
- Coordinates instructor submission; completes the preparation of course outlines as required, course packs and manuals
- Reviews, tracks, disclosure form collections, class lists, program enrollments, internal phone book listing, security lists, informs appropriate individuals for action
- Maintains electronic data base of course outlines and other documents related to program courses
- Posts class cancellation notices as required
- Supports the Academic Operations Manager, as required, with employment contract submission and distribution
- Acts as an initial point of contact from students, staff, faculty and external contact; responding to questions as appropriate or forwarding to appropriate individual
- Provides program specific information regarding requirements, electives, procedures, timelines and general program facts for designated portfolio. Refers students to the Student Connect Centre Advisors as required.
- Provides support for student orientation and retreats
- Collaborates with the Academic Operations Manager, Associate Dean and Chairs to coordinate the timetable process to ensure conflict free scheduling of course and course sections; work with Scheduling Office to correct any issues or conflicts as they arise, including those related to impacts from other events occurring on campus
- Collaborates with other Schools to schedule courses that are across Schools (ie. Service courses, instructor who teaches course is in a different School, etc)
- Provides expertise in determining ideal timetable patterns for student success
- Completes timetable data entry into the Timetable System (DCU); completes all of the infosilem entry for the timetabling process
- Generates reports through Banner/Cognos to provide information and up to date class rosters
- Monitors, maintains and updates the central Blackboard program site to ensure currency of program specific information
- Maintains comprehensive databases for the programs regarding practicum placements, students, programs, Institution and industry information
- Supports program and program advisory committee meetings by planning and preparing meetings, preparing agendas, attending meetings, taking and distributing minutes; Consults with Operations Manager regarding budgetary concer

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