Payroll Administrator

2 weeks ago

North York, Canada Seneca Polytechnic Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

**Position Summary**:
Reporting to the Payroll Manager, the Payroll Administrator is responsible for ensuring accurate and timely processing of payroll activities while maintaining compliance with regulatory agencies. They validate payroll data, oversee interfaces, and uphold employee records and confidentiality. Additionally, they manage pay distribution, deductions, garnishments, manual calculations, and payroll input using the College's ERP systems. They also create and maintain reports for both internal and external use and offer guidance and timely responses to payroll inquiries from college employees, government agencies, and public institutions.

**Responsibilities**:
**Payroll Processing**
- Collect, review, and process payroll information on varying schedules.
- Ensure compliance with service standards and business policies.
- Input and validate payroll processing file changes.
- Maintain data integrity and accuracy, reconciling information across systems.
- Modify entries, as necessary.
- Process both salaried and hourly payrolls.
- Verify employee pay statements.
- Perform complex manual calculations.
- Reconcile register totals and investigate discrepancies.
- Submit accurate reports to ROE, Garnishment, and other requirements.
- Timely forwarding of cheques (Union, Garnishments, FRO).
- Create journal entries to record and fund payroll transactions.
- Complete cheque requisitions for replacements.
- Set up and process special off-cycle payroll runs.
- Maintain pending files for future payroll adjustments.

**Regular Operations**
- Perform detailed post-payroll reviews and resolve discrepancies.
- Process monthly third-party demands and union dues while ensuring compliance.
- Conduct quarterly audits, verify accuracy, and uphold compliance.
- Oversee annual payroll reporting and T4/T4A preparation.
- Ensure alignment with reporting requirements year-round.
- Manage payroll processing, including data calculation and uploads.
- Review queries for accuracy and compliance.
- Validate deductions for accuracy and compliance.
- Import files from various sources for processing.

**Other Duties as Assigned**
- Other duties as assigned/required.
- Contribute to system upgrades and testing.
- Maintain Standard Operating Procedures and assist with routine payroll tasks, including backup support during staff absence.

**Qualifications**:
**Education**
- A minimum of one (1) year Certification in office administration, business, accounting, or a related field of study.
- A completed Payroll Compliance Practitioner Certificate (PCP) is required.

**Experience**
- A minimum of three (3) years of experience processing full cycle payroll within a unionized or non-union organization with multiple divisions/departments, using a computerized payroll software system.
- Proficient in Microsoft Excel.
- Knowledge of government regulations as they pertain to processing payroll in Canada.

**Skills**
- Strong time management skills with the ability to meet deadlines under pressure.
- Exceptional verbal and written communication skills, with experience writing business requirements and communicating with various stakeholders.

**Note**: A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:February 21, 2024
**External Closing Date**: February 28, 2024
**Pay Range**: Payband G - $32.42 - $37.47 (Start Rate: $32.42)
**Hours**:37.5
**Work Type**:Hybrid
**Shift**: Monday to Friday, 8:30 pm - 4:30 pm
**Ideal Start Date**: 2/26/24
**End Date**:
**Job Type**:Full-time, Permanent

**Note**: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**Seneca Polytechnic at a Glance**:
Seneca Polytechnic is Canada’s leading polytechnic with over 4300+ employees, 40,000 full-time students and 23, 400 part-time and continuing education students. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career
- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator. As Canada’s leading polytechnic, our core mission is our North Star: we provide a great education that builds great careers for our graduat

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