Administrative Assistant

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Arts Unit Arts-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you a detail-oriented multitasker with a passion for keeping things organized and running smoothly? Join the Faculty of Arts as our new **Administrative Assistant**

Reporting to the Faculty Administrator, this position offers an exciting opportunity to provide essential administrative support that drives the dynamic operations within the Faculty of Arts. You’ll be at the heart of daily activities, contributing to a vibrant academic environment and making a real impact on the faculty’s success

**What You’ll Do**
- Provide basic administrative support for the administrative and academic operations of the faculty;
- Administer staff and faculty recruitment, on-boarding, and off-boarding processes;
- Assist with the coordination and organization of Faculty events, conferences, or guest speakers;
- Set up meetings, prepare agendas and meeting materials, record and distribute minutes for meetings;
- Complete and/or verify administrative forms such as travel authorization requests, and reimbursement claims;
- Complete job postings and enter payroll; prepare appointment letters and follow up with timecards, as needed;
- Track statistics and provide reports, as requested;
- Maintain budget records using FAST for Operating and Research funds, reconcile and monitor accounts, and prepare and interpret reports;
- Maintain effective file management of all electronic and paper documents including required shredding and/or archiving of material;
- Maintain webpage content;
- Act as backup for other administrative support positions in the Faculty as required; and,
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community
Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Position Requirements

**What You’ll Bring to this Position**:

- Graduation from Grade 12, supplemented by the successful completion of a recognized business course or other post-secondary training;
- Three years of related experience providing administrative support directly related to the duties listed above.
- An equivalent combination of education and experience may be considered.
- Knowledge of and experience within the Faculty of Arts would be considered an asset.

**Skills That Will Ensure Your Success in the Role**:

- Demonstrated knowledge of office practices, principles, and procedures;
- Experience working in complex databases (such as Banner, Caspur Reports, E-Recruit, FAST, Content, Cascade), experience working with other equivalent business systems may be considered;
- Experience providing executive support to committees;
- High level of organizational skills and ability to prioritize, handle multiple tasks efficiently, meet deadlines while maintaining a high level of detail and accuracy;
- Ability to work effectively independently and as part of a team;
- Experience in managing a calendar for a senior executive and maintaining staff electronic calendars (scheduling meetings and appointments);
- Demonstrated ability to communicate clearly and concisely both orally and in writing;
- Create, compose, and edit a variety of written and electronic material;
- Ability to work with mínimal supervision and make informed, independent decisions in accordance with established policies and procedures;
- Ability to deliver excellent service in a courteous, cooperative, and confidential manner with all clients including the general public, faculty, staff, and students;
- Ability to work under pressure, handle a multiplicity of tasks and on-going interruptions;
- Ability to establish and maintain effective working relationships exercising a considerable degree of judgment and discretion regarding sensitive and confidential matters and materials;
- An understanding

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