Administrative Assistant

3 months ago


Regina, Canada Kova Engineering (Saskatchewan) Ltd. Full time

We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs a variety of administrative duties in support of managers and employees across departments. They assist management in overseeing and achieving business administration goals while upholding company policies and best practices.

**Key Responsibilities**:

- Provide front-desk coverage by managing phone system and greeting guests
- Prepare, edit, and proofread reports, invoices, presentations, and other documents
- Manage incoming/outgoing mail and shipments
- Record and prepare minutes for meetings
- Order office supplies and maintain inventory
- Maintain record management systems, customer database, customer portals, and company lists
- Ensure proper maintenance and operation of office equipment
- Coordinate travel arrangements for employees
- Organize and provide set up for meetings and company events
- Process credit card payments
- Book approved employee testing and training
- Coordinate onsite services with approved vendors
- Perform data entry for accounting services
- Maintain an organized and clean office environment

**Required Qualifications**:
Education
- Certificate or diploma in Office Administration or relevant field

Experience
- Experience in a professional office setting

Knowledge/Skills/Abilities
- Proficiency in Microsoft Office at an intermediate to expert level
- Proficiency in Adobe Acrobat
- Ability to type 60 wpm or greater
- Knowledge of standard office equipment such as scanner, multiline phone system, etc.

**Competencies**:

- Customer Focus: Anticipating, meeting, and/or exceeding customer needs, want, and expectations
- Time and Priority Management: Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames
- Teamwork: Cooperating with others to meet objectives
- Flexibility: Readily modifying, responding, and adapting to change with mínimal resistance
- Resiliency: Quickly recovering from adversity
- Self Starting: Demonstrating initiative and willingness to begin working
- Interpersonal Skills: Effectively communicating, building rapport, and relating well to all kinds of people

**About Us**:
Kova Engineering Saskatchewan is a diverse and unique engineering and consulting company with over 25 years in the crane and lift equipment industry. We improve customer safety by providing outstanding engineering and inspection services. The key to our success is our employees who are hardworking, professional, and value the safety of their co

**Our values**:

- Safety: we are committed to a diverse and inclusive culture to ensure the safety of our employees and customers
- Integrity: we are uncompromising in our honesty and integrity in everything we do
- Collaboration: we meet and exceed customer expectations through teamwork and collaboration
- Excellence: we achieve excellence by continuously improving all aspects of our business

**We offer**:

- A competitive wage
- Health and dental benefits
- Life, critical illness, and disability insurance
- Group retirement plan
- Employee assistance program
- Paid training

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person



  • Regina, Canada Stantec Full time

    Administrative Assistant - ( 230002MD ) **Description** We create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Office of Research Services Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting Faculty members and Researchers in a dynamic educational environment? Look no...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Office of Research Services Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting Faculty members and Researchers in a dynamic educational environment? Look no...


  • Regina, Canada PTI Transformers Inc. Full time

    **THE OPPORTUNITY AWAITS YOU** As an Administrative Assistant supporting the Operations team, you will be responsible to proactively assist in the preparation of documents and records to support the timely and accurate procurement of materials for projects, production, and the organization. Administrative functions include computer data entry into various...


  • Regina, Canada Prairie Psychology Services Full time

    We are hiring a full-time **Administrative Assistant **for our psychology clinic. This role will report to the Clinic Manager. **Prairie Psychology Services** provides expert individual, family, and couples therapy backed by science. Our mission is to provide quality, evidence-based assessment, and treatment services in a compassionate, confidential, and...


  • Regina, Canada Drake International Full time

    Administrative AssistantAdministrative Assistantsare the glue that holds an organization together. If you’re a strong communicator that loves being supportive and keeping things organized, we want your help. Join a close-knit team as an Administrative Assistant where your innate talent to boost morale will be rewarded, and you’ll have access to the inner...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you ready to dive into the...


  • Regina, Saskatchewan, Canada First Call Construction Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at First Call Construction. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including answering phone...


  • Regina, Saskatchewan, Canada First Call Construction Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at First Call Construction. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including answering phone...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Faculty...


  • Regina, Canada Shermco Industries Full time

    **About Shermco** Since 1974, Shermco has become North America’s largest and fastest growing NETA-accredited electrical testing organization. Our focus is to make sure electrical power systems are functioning properly and safely. Add to that our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and...


  • Regina, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary We’re looking for an enthusiastic and...


  • Regina, Canada The Atlas Hotel Full time

    Are you a skilled administrator seeking new opportunities in YQR? Imagine launching your career journey in a role that's more exciting than a barrel of monkeys. Look no further than Regina's coolest independent hotel (hint: it’s us). We're on the hunt for someone who understands that the devil is in the details, thrives on providing support, being...


  • Regina, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Regina, Canada Saskatchewan Polytechnic Full time

    **Competition Number** - P15114**Posting Title** - Administrative Assistant**Classification** - Band 5**Location** - Saskatchewan Polytechnic Regina Campus**Other Location(s)** **Building** **Other Building** **Date Posted** - 04/09/2024**Closing Date** - 04/17/2024**JIQ #** - 30065**Start Date** - 05/06/2024**End Date** **Open Until Filled** -...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Research Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Director, Research Partnerships and Innovation, this position provides...


  • Regina, Canada Atlas Hotel Full time

    Are you a skilled administrator seeking new opportunities in YQR? Imagine launching your career journey in a role that's more exciting than a barrel of monkeys. Look no further than Regina's coolest independent hotel (hint: it's us). We're on the hunt for someone who understands that the devil is in the details, thrives on providing support, being proactive...


  • Regina, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Regina, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...