Administrative Assistant

3 weeks ago


Regina, Canada University of Regina Full time

Faculty/Department Faculty of Education Unit Education-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you an organized and detail-oriented professional with excellent interpersonal skills, ready to support graduate students, faculty, and staff? Join us as our new **Administrative Assistant**

The Program Administrative Assistant provides a range of administrative support services and is a point of contact for graduate students, faculty and the general public. This position undertakes special/individual assignments and is accountable for and assumes responsibility to expected outcomes.

**What You’ll Do**:

- Responsible for the day
- to
- day administrative support for the Graduate program area;
- Review and processes student records and/or documents;
- Reviews and/or compiles and updates students credentials needed for admission, registration, transfer and graduation status;
- Enters and monitors required data into integrated student database;
- Prepares academic letters for signature of the Associate Deans and/or Academic Advisors;
- Assist with DCU and timetable for Graduate courses in education;
- Updating print and online resources;
- Record management; Tracks students (course based, thesis, etc), course projections based on where students are in respective programs.
- The Program Administrative Assistant will ensure processes within the program are adhered to as well as make recommendations to the Graduate Program Coordinator for change in administrative process to enhance the operations of the program, and will also incorporate process changes as appropriate.
- Update student resources and send out communication through the URCourses;
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community
Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Position Requirements

**What You’ll Bring to this Position**:

- Grade 12 supplemented by the successful completion of a recognized business course
- Minimum three years’ of progressively responsible experience preferably in a university environment
- A combination of education and experience may be considered;

**Skills That Will Ensure Your Success in the Role**:

- Demonstrated knowledge and skill of Microsoft Office software including but not limited to Word, Excel, Access, Outlook, and PowerPoint;
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues;
- Demonstrated ability to organize multiple tasks, while maintaining accuracy and attention to detail, and to analyze complex problems;
- Effective verbal and written communication skills;
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
- Ability to plan, develop, and coordinate multiple projects;
- Database and records management and/or maintenance skills;
- Knowledge and skill in the use of Banner, FAST, Caspur reports, DCU, SLATE is considered an asset;
- Knowledge of the University of Regina - Faculty of Education graduate programs, regulations, processes, policies and procedures is considered an asset.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $43,388.80-$58,604.00 Status Term Work Hours

Monday - Friday 8:15-16:30

Duration (if Term/Temporary) 10 month Term (With the possibility of extension or becoming permanent) Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 10/04/2024**Job Close Date**
- 10/10/2024**Open Until Filled**
- No**Special Application Instructions**

**Diversity Statement



  • Regina, Canada Regina Catholic School Division Full time

    POSTING: Administrative Assistant ILS Media Assistant (0.50 FTE) Administrative Assistant 2 - Creative Content, Curriculum and Instruction (0.50 FTE) In a Catholic environment that fosters collegiality and supports continuous learning, this employee provides support services in an office setting within Information and Library Services. The Administrative...


  • Regina, Canada Western Potash Corp. Full time

    **Position Title: Administrative Assistant** **Location**: WPC Project Site near Kronau, SK (NW 20 14 17 W2nd) **Reports To**: Operations Manager **Job Summary** Western Potash is a potash mining company located in Regina, Saskatchewan, Canada. Our company is a wholly-owned subsidiary of Vancouver-based Western Resources Corp. which is publicly listed on...


  • Regina, Canada SRG Security Resource Group Inc. Full time

    Security Resource Group (SRG) in Regina is currently seeking an Administrative Assistant for our Regina Branch Office. As an Administrative Assistant, you will be the first point of contact for our employees and visitors. You will play a key role in building relationships with our staff, customers, and visitors to ensure we provide exceptional customer...


  • Regina, Canada Stantec Full time

    Administrative Assistant - ( 230002MD ) **Description** We create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and...


  • Regina, Canada ECCO Supply Full time

    **ABOUT OUR COMPANY** - ECCO Heating Products is a manufacturer and a full-service wholesale distributor of HVAC supplies and equipment with _sixteen _sales branches located in centers _across_ _Western and Central Canada. For over 60 years, ECCO has enjoyed continual growth and achieved market _leadership _in HVAC._ *** This Administrative Assistant will...


  • Regina, Canada Alsport Sales ltd Full time

    Alsport is looking for a dedicated Administrative Assistant to join our team in Regina. In this role, you will manage customer documentation, and deliver outstanding customer service. **Key Responsibilities**: - Coordinate with customers to facilitate and streamline the documentation process. - Prepare and complete all necessary paperwork for customer...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Office of Research Services Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting Faculty members and Researchers in a dynamic educational environment? Look no...


  • Regina, Canada University of Regina Full time

    Faculty/Department VP Research Unit Office of Research Services Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you passionate about supporting Faculty members and Researchers in a dynamic educational environment? Look no...


  • Regina, Canada PCL Construction Full time

    **Responsibilities**: **Job Title: Reception - Administrative Assistant**: **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, and not just to the next project or...


  • Regina, Canada PTI Transformers Inc. Full time

    **THE OPPORTUNITY AWAITS YOU** As an Administrative Assistant supporting the Operations team, you will be responsible to proactively assist in the preparation of documents and records to support the timely and accurate procurement of materials for projects, production, and the organization. Administrative functions include computer data entry into various...


  • Regina, Canada Prairie Psychology Services Full time

    We are hiring a full-time **Administrative Assistant **for our psychology clinic. This role will report to the Clinic Manager. **Prairie Psychology Services** provides expert individual, family, and couples therapy backed by science. Our mission is to provide quality, evidence-based assessment, and treatment services in a compassionate, confidential, and...


  • Regina, Canada Trace Associates Inc. Full time

    **The Opportunity** - We are looking for an Administrative Assistant/Document Administrator that wants to make a difference with a company that cares about its people. - You will join the administrative team, assist the Division Manager, and provide support to project staff. **Responsibilities** - Format, proofread, and assemble technical letters, reports,...


  • Regina, Canada Gabriel Housing Corporation Full time

    Gabriel Housing Corporation, a non-profit housing corporation is seeking to fill the position of Administrative Assistant. Reporting to the Manager, Finance & Administration, this position's primary role includes but is not limited to developing a professional working relationship with tenants, providing guidance and/or referral services to families and...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Are you ready to dive into the...


  • Regina, Canada Kova Engineering (Saskatchewan) Ltd. Full time

    We are looking for an Administrative Assistant to join our team. The Administrative Assistant performs a variety of administrative duties in support of managers and employees across departments. They assist management in overseeing and achieving business administration goals while upholding company policies and best practices. **Key Responsibilities**: -...


  • Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary Reporting to the Faculty...


  • Regina, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Regina, Canada University of Regina Full time

    Faculty/Department Information Services Unit IS-Administration Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary **Position Summary**: The primary purpose of this position is to provide a...


  • Regina, Canada Shermco Industries Full time

    **About Shermco** Since 1974, Shermco has become North America’s largest and fastest growing NETA-accredited electrical testing organization. Our focus is to make sure electrical power systems are functioning properly and safely. Add to that our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and...


  • Regina, Canada Redhead Equipment Full time

    Redhead Equipment has an opening for a full time Administrative Assistant at our head office in Regina. This new position will be responsible for providing various corporate departments with support through a variety of administrative functions. Typical duties will include: - Backup for the Reception area - Assisting customers - Handling incoming/outgoing...