Administrative Assistant

3 weeks ago


North York, Canada Lawrence Construction Full time

The Crestview Group of Companies is a family-owned group of companies in the real estate business since the 1920's. The Crestview mission statement is "We are a family enterprise providing quality real estate solutions for life". There are many aspects to our corporate philosophy that form the foundation for our interaction in our industry, community and environment.

**Position Summary**

Proactive and detail-oriented administrative assistant in a property management setting with exceptional organizational and communication skills, adept at managing office tasks, coordinating schedules, and providing efficient support to enhance overall operational effectiveness.

**Major Responsibilities**:

- Coordinate and schedule appointments, meetings, and conferences for personnel, including room preparation and equipment setup
- Take meeting minutes and distribute as appropriate
- Prepare and edit documents, reports, and presentations
- Assist with special projects and initiatives as assigned by the leadership team
- Assist with event planning and day-of coordination
- Conduct research and compile data as required
- Manage company social media accounts
- Answer and forward incoming phone calls and voice mail messages
- Manage 3rd-party photocopier and postage machine
- Collect and distribute invoices as required
- Prepare purchase orders for Superintendents, Administrative staff or Property Managers
- Perform tenant credit checks as required
- Timesheet management for bi-weekly employees
- Maintain and update various spreadsheets
- Oversee cleanliness of all office common areas and kitchen
- Maintain and manage office and cleaning supplies
- Maintain the operations of the company car (gas, clean etc.)
- Deliver items and communications to various properties, bank and post office as required
- Liaison with nightly cleaning staff

**Required Skills**:

- Strong written and verbal communication skills
- Valid driver’s license
- Familiarity with Microsoft Office tools
- Strong organizational skills
- Social media skills
- Time management
- Attention to detail
- Computer proficiency
- Customer service
- Problem solving
- Previous experience with Yardi considered an asset

**Salary**: $45,000.00-$55,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistant: 1 year (preferred)

Work Location: In person



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