Administrative Assistant

7 days ago


North York, Canada IATSE 873 Full time

IATSE is a North American Labor Union, who works in all forms of live theater, motion picture and television production, trade shows and exhibitions, television broadcasting, and concerts as well as the equipment and construction shops that support all these areas of the entertainment industry.

**Job title**:Administrative Assistant

**Reporting to**: Membership Services Manager

**Hours**:Monday to Friday from 9am to 5pm, flexibility to work weekends

**Key Responsibilities and Requirements  **
- Follow office workflow procedures to ensure maximum efficiency
- Coordinate with all departments to ensure appropriate parties are kept in the loop
- General administrative assistant for Membership services.
- Provide high quality advice and service to members and permits on a day-to-day basis
- Assist Admittance Coordinator in scheduling interviews for committee members and President
- Preparing documents and reviewing registrants for General Membership meeting for President
- Assist Admittance Coordinator with department specific quizzes and interviews for permits
- Track new membership paperwork and completing the membership cards
- Update profiles of members and permits on a day-to-day basis
- Self-motivated with the ability to identify and resolve problems independently
- Obtain officer signatures on membership documents in a timely manner
- Other projects assigned

**Qualifications**:

- Completion of post-secondary degree or certification program in related field
- 2+ years of verifiable administrative experience
- Able to work in person within our office building Monday to Friday 9:00am to 5:00pm
- Proficient in Microsoft Office Suites, including Microsoft Excel, Teams and Zoom
- Strong communication skills needed to work with people in the office and in the field
- Strong analytical skills needed to trouble shoot and solve problems
- Deadline-oriented, highly organized self-starter
- Flexible outlook toward task management
- Ability to work in a fast-paced, team-oriented environment
- Strong time and project management skills

The essential functions include but are not limited to the above duties and responsibilities which are not listed in any order of priority and may be amended or added.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, IATSE 873 will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process.

**Job Types**: Full-time, Permanent

Pay: From $29.71 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative: 2 years (preferred)

Work Location: In person



  • North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services...


  • North York, Canada Learning Disabilities Association of Toronto District Full time

    **Administrative assistant - Job Description** **Summer Administrative Assistant (1 Position)** **8 Week Contract, 35 Hours per Week. $16.55 per hour *non-negotiable** **Hours of work: Monday - Friday between 8am - 6pm** **LDATD**: The Learning Disabilities Association of Toronto District is committed to creating a society in which people with LDs are...


  • North York, Canada IBX Services Full time

    **Overview**: **Responsibilities**: - Offer comprehensive administrative assistance to both managers and team members. - Professionally handle and route incoming phone calls. - Efficiently organize and manage appointment schedules. - Take charge of planning meetings, ensuring detailed minute-taking. - Contribute to the preparation of regularly scheduled...


  • North York, Canada Seven Appraisal Inc. Full time

    **Position Overview** We are a real estate appraisal company seeking an eager and enthusiastic Administrative Assistant to join our team immediately. We are in search of a passionate, detail-oriented individual with a high level of professionalism to add value to our fast-growing company. The Administrative Assistant will be responsible for a wide variety...


  • North York, Canada Amalgamated Transit Union Local 113 Full time

    **AMALGAMATED TRANSIT UNION LOCAL 113** **JOB POSTING** **Administrative Assistant** The Amalgamated Transit Union Local 113 is a dynamic, progressive trade union representing nearly 12,000 public transit workers in Toronto. Our members have been serving Toronto for 124 years. We are looking for an energetic, reliable, customer-service driven individual...


  • North York, Canada Canada Lands Company Full time

    Job Req ID: 1526 Title**:Administrative Assistant** Company: Canada Lands **Location: Parc Downsview Park - 70 Canuck Ave, Toronto, ON** Employment Status: Employee (Full-time) **PURPOSE OF ROLE** The Administrative Assistant provides administrative and program support to the staff at Parc Downsview Park office and acts as receptionist as well as...


  • North York, Canada Youth Assisting Youth Full time

    **Administrative Assistant** - Proof of COVID-19 Vaccinations and booster is required. - This position is On-Site and NOT remote. **RESPONSIBILITIES**: - Provide administrative support to the Program and Management Teams - Provide clerical and administrative support and develop and maintain computerized and manual filing systems for the Management Team...


  • North York, Canada Academy of Learning Career College Full time

    Academy of Learning Career College is a dynamic and innovative Career College. We pride ourselves on fostering a collaborative and inclusive work environment where every team member's contribution is valued and recognized. As we continue to grow, we are seeking a skilled Administrative Assistant to join our team and provide essential support to various...


  • North York, Canada Empress Dentistry Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report to the office manager. This is a part-time position located at our office at...


  • North York, Canada Garrington Group Full time

    **_Company Overview:_** Garrington Group of Companies is a full-service working capital and trade finance company. We place a great importance on our core values of empathy, integrity, respect, reliability, and excellence. We are committed to demonstrating these values in our culture, in every interaction and with every person involved within our...


  • North York, Canada JTB Management Group Inc Full time

    '''Duties''' - Provide administrative support to ensure the efficient operation of the office - Answer and direct phone calls, take messages and respond to inquiries - Greet and assist visitors in a professional and friendly manner - Perform general clerical duties, including photocopying, scanning, mailing, and filing - Maintain electronic and hard copy...


  • North York, Canada Empress Dentistry Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant & Dental Receptionist to join our team. Approximately half the workload is to work as an **Administrative Assistant**, where you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report...


  • North York, Canada Empress Dentistry Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant & Dental Receptionist to join our team. Approximately half the workload is to work as an **Administrative Assistant**, where you will be responsible for data entry of insurance payment information into our practice management system. You will be supported by and report...


  • North York, Canada Reframe Psychology Clinic Full time

    **Administrative Assistant, In-person** **Reframe Psychology Clinic** **Part-time, In-person** **Required Skills**: - Solid computer and internet skills - Knowledge of Jane practice management platform an asset - Excellent interpersonal skills - Sensitive, warm, and friendly with patients - Exceptional professionalism - Superior time management and...


  • North York, Canada The Furniture Guys Full time

    **About Us**: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team. **Key...


  • North York, Canada JTB Management Group Inc Full time

    2 days in Brampton location and 3 days in North York location OR 3 days in Bramtpon location and 2 days in North York location **DUTIES** - Provide administrative support to ensure the efficient operation of the office - Answer and direct phone calls, take messages and respond to inquiries - Greet and assist visitors in a professional and friendly manner -...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada Beauty Nut Inc Full time

    **Administrative Assistant (Onsite)** Location: Toronto (Finch/Arrow Road) Company: Beauty Nut Inc Type: Permanent Term: Full-time **Are you nuts about Beauty? Join our growing team!** Beauty Nut is the new Canadian authority in premium botanical beauty. We are the producers of premium, organic, and 100% natural hair, skin, and body products made with...


  • North York, Canada North Office Architects Full time

    North Office Architects, based in Toronto and with projects spanning from Canada to Internationally, specializes in a diverse range of design sectors including institutional, recreational, residential, and commercial architecture. Our comprehensive services encompass schematic design, design development, contract administration, and navigating municipal...