Community Operations Coordinator

4 weeks ago

Victoria, Canada Amica Senior Lifestyles Full time

Job Description:
**_
COMMUNITY OPERATIONS COORDINATOR_**

**_ Amica Victoria_**

Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and as their needs change, Amica offers Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, the company owns and operates over 30 residences in British Columbia, Alberta and Ontario, with plans to continue expansion in select markets
**_._**

**A day in the life of the Community Operations Coordinator**:
Reporting to the General Manager, the Community Operations Coordinator is responsible for the day-to-day operation and oversight of several key areas within their community, including office management, concierge, payroll and benefits, housekeeping, billing and accounting. Furthermore, the Community Office Coordinator advises, directs and participates in the development and implementation of long and short term strategies, goals, objectives, policies and procedures within their community.

**Other Job Duties**:

- Administers payroll, accounts receivable, accounts payable
- Administers hiring and recruitment process including new hire paperwork
- Administers HR functions, including personnel files, training compliance and department minutes
- Completes general administrative work requirements as assigned
- Manages the concierge department, including formulating and maintaining schedules, providing training, support and coverage
- Manages the Housekeeping department, including formulating and maintaining schedules, provides training, and supporting the Housekeeping supervisor.
- Performs regular audits of concierge/housekeeping team
- Participates in budget process as directed
- Supporting Marketing & sales where required
- Participates in corporate initiatives as requested
- Participates in weekend manager on duty rotation
- Other duties as required

**How do I qualify?**

You must have:

- Diploma or certificate in bookkeeping or managerial accounting along with previous experience executing administrative tasks in hospitality setting or similar environment
- Post secondary education in hospitality, business management, or related filed
- Experience with accounting/payroll systems
- Previous experience managing payroll, benefits, accounts receivable, and accounts payable as well as managing staff
- Ability to communicate fluently in English
- Proven ability to manage and lead others
- Exceptional business writing skills and a high level of proficiency working with computers including Microsoft Excel

**What we are looking for**:

- Superior customer service skills with both residents and employees and seeks ways to maintain, improve and advance these standards
- Customer service driven with a passion for working with seniors
- Ability to manage the administrative office, including supplies and equipment, the concierge department, including scheduling, training, and performance management as well as coordinate the recruitment and hiring process
- Willingness to participate in corporate initiatives and weekend manager on duty rotation
- Strong knowledge base regarding current applicable legislation, including employment standards and the Retirement Homes Act
- Capable of basic troubleshooting of computer systems, including networking and office equipment
- Competent team-builder with coaching and conflict resolution skills

Position Vacant Until Filled- Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada._
- Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted._

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