Human Resource Assistant

2 months ago

Edmonton, Canada Bissell Centre Full time

**WHO WE ARE**
- Are you an HR Professional looking to make an impact in your community? Do you have endless optimism, ready to move and change and create HR processes and procedures? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and well-being of everyone, Bissell Centre’s work is based on building relationships, hope and trust. Our community comes from all walks of life and so do we._
- Through our programs we work to empower people from meeting their own basic daily needs to having sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fast-paced and dedicated team that works together to realize our vision._

Currently, Bissell Centre is looking for an individual wanting to join an HR team and help to the next level. Are you ready to be our **HR Assistant **and make an impact in our community?

**ABOUT THE ROLE**

The Human Resources Assistant will be responsible for a wide variety of administrative duties which include supporting the Human Resources team. This role demands a high level of confidentiality and professionalism when interacting with employees, management, and the public.

**Role: Permanent Fulltime**

**WHAT IS THE ROLE**

Duties and Responsibilities:
**Human Resources Administration**
- Prepare offer letters, confirmation of employment letters, and orientation materials.
- Assist with Human Resources communication, including updating intranet.
- In absence of Training, Coordinator manage new hire administrative processes, employee orientation and training including assigning courses on Talent LMS, and booking core training (Orientation, Conflict to Calm and Naloxone Training)
- Lead birthday and anniversary recognition program, including card distribution and announcements in coordination with Peks Committee
- Act as Safety Representative and prepare Safety meeting minutes.
- Compile data, statistics, metrics, and other information as required for departmental KPI’s.
- Arrange employee exit interviews, and provide support with termination processes, including tracking reasons for employee departures.
- Attending career fairs as required.
- Manage and maintain sensitive and confidential materials like employee relations, personnel matters, and organizational changes.
- Organize and protect the security of information, data, and files.
- Explain company personnel policies, benefits, and procedures.
- Answering basic Human Resources correspondence with employees and managers
- Provide support with Worker’s Compensation Board matters.
- Organize, schedule, book and conduct the HR new employee orientation.

**Administrative Duties**
- Filing of correspondence
- Assist with contract and grant document administration.
- Records and office supplies management

**General Duties**
- Participate in probationary and annual performance reviews.
- Attending scheduled staff and supervision meetings.
- Perform other duties as required.
- Supporting Director, People & Culture in strategic Human Resources projects.

**WHAT YOU BRING TO THE ROLE**

**Qualifications**:
**Education and Experience**
- College diploma or additional post-secondary education in HR related courses an asset
- Minimum 1-2 years’ experience working in an administrative role.
- Office administration certificate: equivalent combinations of education and experience will be considered.
- Working towards CPHR Designation an asset

**Knowledge, Skills, and Ability**
- Strong attention to detail
- Accurate and efficient data entry skills and working knowledge in operating office equipment e.g., printer, copier, and fax machine.
- Flexible, able to prioritize problem-solving, multi-task, and deal with difficult situations in a calm and confident manner
- Strong interpersonal, communication and customer service skills, with the ability to communicate in a professional manner with tact and diplomacy
- Demonstrated ability to maintain confidentiality
- Display professionalism at all times and adopt appropriate non-partisan stance with employees and management
- Familiarity with issues of poverty, community-based organizations, and the services they provide.

**Personal Characteristics**

Human Resources Administrator should demonstrate competence in all the following:

- _Behave Ethically: _Understand ethical behavior and business practices and ensure own behavior is consistent with these standards and aligns with the mission and core values of Bissell Centre.
- _Build Relationships: _Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- _Communicate Effectively: _Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- _Focus on Participant Needs: _Anticipate, understand, and respond to the needs of partici

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