Finance & Admin Coordinator

2 weeks ago

Midland, Canada Midland Cultural Centre Full time

**Organization Description**

The Town of Midland, home of the Midland Cultural Centre (MCC), is situated on the beautiful shores of Georgian Bay at the gateway to the 30,000 islands. Together with the other communities that comprise the Heart of Georgian Bay, the area offers a dynamic work/life balance. Located within a 90-minute drive from Toronto, cottagers and tourists are drawn to the area by our multiple historic sites, award
- winning festivals and events, accessible walking and cycling trails, pristine beaches, snowmobiling and skiing trails, galleries, performance venues and newly reconstructed downtown core which features unique boutique shopping experiences. Our area boasts a provincial and a national park, as well as a UNESCO Biosphere Reserve.

Our communities, rooted in our tri-cultural heritage, have recently formed the Culture Alliance, a joint culture committee serving the Towns of Midland and Penetanguishene, Townships of Tay and Tiny, and Beausoleil First Nation. The collaboration of a First Nation, two Francophone and two Anglophone communities to foster and promote culture is unprecedented in the province and demonstrates that our citizens value and celebrate culture in its many forms in our daily lives.

Situated in the Town of Midland’s downtown core, the MCC is a focal point for many of the cultural activities in the Heart of Georgian Bay and welcomes 70,000 visitors per year. Born from the vision of philanthropist Reinhart Weber and established through a pledge of more than $11 million from the Weber Foundation, which remains the largest single donation in the history of the County of Simcoe, the Centre opened in June 2012. The completely accessible state-of
- the-art facility features Rotary Hall, a 274-seat multi-purpose space, an Indigenous Art Gallery, and a Café. The MCC is also home to Quest Art School + Gallery with exhibition and classroom space, and Huronia Players Community Theatre Group, with a 121-seat theatre. The Centre sells 17,000 tickets per year for various performances, concerts and special presentations drawing local and provincial audiences.

The Midland Cultural Centre seeks a qualified Finance Co-Ordinator to carry out the day-to-day bookkeeping, manage cash inflows and outflows, looking after Accounts Payable and Accounts Receivable, execute monthly Accounts Reconciliation processes, and prepare the organization’s monthly and year-end financial statements.

In addition to co-ordinating the financial bookkeeping and accounting protocols & systems administration of the MCC, the Finance Coordinator will work with the Executive Director to:

- Improve the overall organization’s financial systems of accountability
- Prepare analytic tools to improve the MCC’s decision making processes
- Prepare annual budget
- Facilitate year end audit

**Responsibilities**:

- Administer and coordinate all financial systems and processes of the MCC including general ledgers, internal accounts, accounts payable and accounts receivable, payroll (including all stipends), statutory remittances, budget monitoring, and other financial systems and processes as required
- Monitor and record all cash disbursements, expenditures, and receipts of the MCC, ensuring timely, effective and accurate record keeping
- Working with the ED to ensure appropriate policies procedures, and processes with respect to financial transactions (including but not limited to cheque requisitions and related authorization, budgetary expenditures, pay) are followed
- Working with the ED to maintain the MCC’s banking systems (including but not limited to accounts, statements, records, and institutional arrangements), as well as maintaining the Midland Cultural Centre’s insurance arrangements
- Assist, support, counsel and advise the Executive Director with respect to financial matters, systems and processes related to all parts of the MCC’s commercial service operations (Tenant Rentals, Event Rentals, Ticket Sales, Alcohol Sales and Merchandise Sales)
- Capturing MCC departments data & transaction information in a timely, accurate, and appropriate financial reporting and remittances, including invoices, cash reports, and all other relevant financial information and records
- Ensure timely and accurate adherence to all statutory, regulatory, and policy regimes with respect to financial and related matters (including but not limited to tax remittance and insurance requirements)
- Perform month-end and year-end procedures including, but not limited to preparing all month-end reconciliations and year-end working papers for the Midland Cultural Centre’s annual audit
- Provide regular reports on all MCC financial activities as required and directed by the ED, in all departments and areas, including but not limited to bank balances, cash flow reports, accounts payable and receivable reports, operational financial statements
- Work with the ED and the Finance Committee to prepare the annual budget submiss

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