Shipping Office Admin

5 months ago


Surrey, Canada MoltonRox Solutions Inc. Full time

This position plays a crucial role in facilitating the smooth flow of goods from us to our customers without being late and always meeting datelines.

**Responsibilities**:

- You monitor shipping activities and persistently follow up with related parties until the shipment reaches its destination without being late.
- Resolve any issues or delays in the shipping process before it impacts our customers.
- You are fully responsible for the end-to-end processes: Purchase Order processing, Shipment Documentation, Shipment Preparation, Carrier Tender, Delivery Confirmation, Shortage/Wrong/Damaged Item Claims, and Invoicing.
- Manage the maintenance, preparation, and routing of purchase orders.
- Manage the Transportation Management System (TMS) processes for large retailers.
- Master ALL Routing Guides and create necessary documentation.
- Track ALL shipments statuses and update reports regularly.
- Coordinate all aspects of logistics, including booking shipments, arranging transportation, and managing documentation.
- Communicate with freight forwarders, carriers, and customs brokers to ensure timely and cost-effective delivery of goods to customers.
- Prepare export documentation such as commercial invoices, packing lists, DG Docs and certificates of origin.
- Ensure compliance with import requirements of various countries/clients.
- Work closely with the sales team to meet customer requirements and delivery deadlines.
- Maintain accurate records of shipments, invoices, warehouse documentation, and logistics activities.
- Ensure all outbound shipments have been invoiced and copies sent to customers as per their protocols.
- Ensure our invoices are posted on our customers payment gateways to ensure timely payments and notifications of deductions.
- Submit to customers back up documentation and supporting materials to support the reversal of invoice deductions.
- Continuously optimize processes to improve efficiency and reduce costs.
- Other tasks as assigned.

**Qualifications**:

- Ability to work with no supervision and track multiple processes.
- Outstanding organizational and coordination abilities.
- Efficient in utilizing to-do lists or any related apps so not to forget any deliverables or pending tasks.
- Excellent verbal and written English communication skills with the ability to interact persuasively with internal teams and external partners.
- Detail-oriented and meticulous with strong organizational and problem-solving abilities.
- Ability to work under pressure within tight datelines and manage multiple priorities at the same time.
- Computer-savvy with a working knowledge of ERP software’s.
- Ability to keep work area neat, clean, and organized.

Pay: $18.49-$22.00 per hour

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

Application question(s):

- Which US or Canadian Retailer's TMS platforms do you have more than 1 year experience in?

**Experience**:

- Transportation management systems (TMS): 1 year (preferred)
- ERP systems: 1 year (preferred)
- Inventory management: 1 year (preferred)

Work Location: In person


  • Office Admin Assistant

    6 months ago


    Surrey, Canada Prime Deals International Ltd. Full time

    Office Admin Assistant needed for a wholesale company located in Surrey, BC Core responsibilities include, but are not limited to: - Processing invoices, sales orders. - Collection from customers, data entry.. - Creating shipping labels, labelling boxes correctly with courier labels - Miscellaneous office administrative tasks such as inventory control,...

  • HR and Admin Assistant

    6 months ago


    Surrey, Canada DMD Family Dental & Orthodontics Full time

    **We are looking for a full-time HR & Admin Assistant to join our growing team!** **Requirements**: - Proficiency in MS Office and internet/computer savvy; - Strong organizational and multitasking abilities; - Excellent communication skills; - Prior admin or HR experience a plus; This is NOT a remote position. Office Hours are from Mondays-Fridays,...

  • Office Admin

    4 days ago


    Surrey, Canada SUMMIT TOOLS Full time

    **WHO ARE WE?** We are a proud Canadian company in operation since 1993. We are well established leader in Power Tools, Power Tools Accessories, Hand Tools and other categories. We have 4 store locations, a Distribution Center and Head Office. Our stores have a wide selection of national brands with the latest products in the market. We proudly serve a...

  • Office Admin

    1 month ago


    Surrey, Canada SUMMIT TOOLS Full time

    **WHO ARE WE?** We are a proud Canadian company in operation since 1993. We are well established leader in Power Tools, Power Tools Accessories, Hand Tools and other categories. We have 4 store locations, a Distribution Center and Head Office. Our stores have a wide selection of national brands with the latest products in the market. We proudly serve a...

  • Office Admin

    4 weeks ago


    Surrey, Canada SUMMIT TOOLS Full time

    **WHO ARE WE?** We are a proud Canadian company in operation since 1993. We are well established leader in Power Tools, Power Tools Accessories, Hand Tools and other categories. We have 4 store locations, a Distribution Center and Head Office. Our stores have a wide selection of national brands with the latest products in the market. We proudly serve a...

  • Executive Assistant

    4 weeks ago


    Surrey, Canada Debrand Solutions Inc Full time

    **Who We Are** Our world has a waste problem and we’re tackling it head-on. Debrand is North America’s most comprehensive têxtile sustainability and circularity hub for apparel and footwear brands. Through our next-life logistics services, we help one of the most planet-damaging industries course correct by working with brands to extend the life of...

  • Support Office Admin

    5 months ago


    Surrey, Canada LifeTec Full time

    **ABOUT US** **ROLE OVERVIEW** The Support Office Admin is a **part-time, 2-month contract role**, that will be involved in every part of the Company. If you thrive in fast-paced environments where you can multi-task, maintain a high level of organization and documentation, and enjoy getting involved in different aspects of a business - from handling...

  • Warehouse Admin

    2 months ago


    Surrey, Canada Mastronardi Produce Ltd Full time

    Our Surrey BC Distribution Centre, is currently seeking a Warehouse Administrator to join our team. The essential function of this position is to manage all shipping processes. This individual will do shipping entries, inventory adjustments and monitor the NAV inventory. **Shift**:Monday to Saturday 7:30am to 3:45pm (5 to 6 days per week) **Wage**:$19.70...

  • Warehouse Admin

    2 months ago


    Surrey, Canada Mastronardi Produce Full time

    Our Surrey BC Distribution Centre, is currently seeking a Warehouse Administrator to join our team. The essential function of this position is to manage all shipping processes. This individual will do shipping entries, inventory adjustments and monitor the NAV inventory. Shift: Monday to Saturday 7:30am to 3:45pm (5 to 6 days per week) Wage: $ per...

  • Shipping Lead

    1 week ago


    Surrey, Canada NRI - NRI Distribution Inc Full time

    **A Day in the Life**: As a Shipping Lead, you will play an important part in leading the Outbound team by ensuring all outbound shipments are processed according to client and customer needs. This position will involve frequently lifting and moving boxes from 20 - 50 lbs. and wrapping pallets the entire shift. You'll be working with products from awesome...

  • Shipping Lead

    2 months ago


    Surrey, Canada NRI - NRI Distribution Inc Full time

    **A Day in the Life**: As a Shipping Lead, you will play an important part in leading the Outbound team by ensuring all outbound shipments are processed according to client and customer needs. This position will involve frequently lifting and moving boxes from 20 - 50 lbs. and wrapping pallets the entire shift. You'll be working with products from awesome...

  • Shipping Lead

    6 months ago


    Surrey, Canada NRI Full time

    **A Day in the Life**: As a Shipping Lead, you will play an important part in leading the Outbound team by ensuring all outbound shipments are processed according to client and customer needs. This position will involve frequently lifting and moving boxes from 20 - 50 lbs. and wrapping pallets the entire shift. You’ll be working with products from awesome...


  • Surrey, Canada Evo Tunes Inc. Full time

    **About Evo Tunes Inc**. Evo Tunes Inc. is a fun and fast-growing business focusing on the production and wholesalers of auto-tuning parts in the US and Canada. Evo Tunes Inc. and its affiliated divisions have been in the auto industry for over a decade. With increasing product orders, we are looking at adding to our shipping and warehouse team; we need an...


  • Surrey, Canada Sunrise Farms Full time

    **Sunrise Farms** is a group of companies with primary focus in the poultry industry. From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at...


  • Surrey, Canada Sunrise Farms Full time

    **Sunrise Farms** is a group of companies with primary focus in the poultry industry. From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at...

  • Customs Coordinator

    6 months ago


    Surrey, Canada Priority Brokerage Services Full time

    Priority Brokerage Services is a full-service customs brokerage firm with over 25 years of experience. We specialize in the film and entertainment industry and serve all industries. Our goal is to make cross-border shipping, importing and exporting effortless for our clients. With trusted worldwide networks and offices in Toronto and Vancouver, we are here...


  • Surrey, Canada Klondike Cold Storage Ltd. Full time

    **Overview** The Shipping Clerk is responsible for ensuring positive and effective communication with drivers, customers and internal staff. They maintain an efficient flow of paperwork and information between the office and the warehouse staff. They also ensure a successful start for the next shifts shipping clerk. - **Shift Schedule**:_ Monday - Friday...

  • Office Admin

    6 months ago


    Surrey, Canada Mainland Motors Full time

    **Responsibilities**: - Manage and maintain office supplies and inventory - Schedule appointments and manage calendars - File and organize documents, records, and reports - Assist with event planning and coordination - Coordinate projects and ensure timely completion - Proofread documents for accuracy and clarity - Enter inventory into the system...

  • Accounting Assistant

    6 months ago


    Surrey, Canada Solid Rock Steel Fabricating Co. Ltd. Full time

    **JOB TITLE** **Accounting Assistant & Estimating Admin **(Full Time) **REPORTS TO** Controller Seeking an experienced Accounting Assistant to join our team. As an Accounting Assistant, you will be supporting the various needs of the Finance and the estimating department and will be responsible for performing a variety of tasks listed below. This role...


  • Surrey, Canada AFL Telecommunications LLC Full time

    America Fujikura Limited (AFL) is looking for a dynamic, strong, and driven Fleet and Facilities Admin to support continuous improvement and exceptional customer service within our Fleet team. If you are customer focus with strong critical thinking skills, this role is for you! HERE'S THE IMPACT YOU'LL MAKE AND WHAT WE'LL ACCOMPLISH TOGETHER: The...