Secretary 2 - Bariatric Clinic Temp (94440)

1 week ago

Kingston, Canada Kingston Health Sciences Centre Full time

The Secretary 2 provides services in a manner consistent with Kingston Health Sciences Centre’s (Hotel Dieu Hospital site) Mission, Vision and Values and that reflect the core values of Patient and Family Centred Care (dignity, respect, information sharing, participation and collaboration).

The Secretary 2 provides secretarial and clerical support working with a mínimal amount of supervision, maintaining accurate records and absolute confidentiality in a patient care environment. This includes patient-centered problem-solving and excellent client service for patients and their families.

**DUTIES INCLUDE**
- Arrange new and repeat patient clinic appointment bookings
- Arrange new and repeat group and class sessions and meetings for patient and/or providers in person or virtually (room bookings, calendar invites)
- Telephone reception, filing, mail distribution, photocopying, shredding, preparation of correspondence
- Cover for the Secretary 2’s when they are away on vacation or sick time
- Call and remind new patients of their upcoming Bariatric clinic appointments
- Prepare and mail out no show letters for new and repeat patient clinic appointments
- Mail out clinic appointments and call telemedicine patients with appointment reminders
- Handles general inquiries and instructions within known authority
- Data input and monitoring

**BASIC QUALIFICATIONS**:

- Graduate of a recognized Community College Office Administration program or equivalent combination of education and experience (Medical Office Administration preferred)
- 2years recent related experience in a secretarial role in a hospital or medical setting (i.e. Secretary, GFT, Medical Secretary, Administrative Assistant)
- Ability to type at a minimum 40 w.p.m. (will be tested)
- Experience in an ambulatory care environment
- Knowledge of medical terminology (will be tested)
- Skilled in the use of current office technology - Microsoft Office: Word, Excel, Access, Outlook (will be tested)
- Familiarity with videoconferencing appointment scheduling and equipment.
- Experience with data management and analysis in a hospital environment
- Demonstrated interpersonal and organizational skills
- Ability to communicate effectively, courteously and tactfully with a variety of people
- Ability to function independently as well as in multidisciplinary team setting
- Ability to handle confidential matters
- Ability to work quickly and accurately under pressure
- Self-reliant, ability to function independently as well as in an interprofessional team, established priorities and interact effectively with others
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.

**PHYSICAL REQUIREMENTS**:
**The applicant must meet the physical demands of this position.**
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._

**_If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team_

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