Signature Events Coordinator

1 week ago

Saskatoon, Canada Saskatoon Prairieland Park Corporation Full time

The Signature Events Department

f Saskato
- Prairieland
- k Corporati
- currently requires a
- gnature Event Coordinat
- to join our team. Reportin
- o the Manger of Sign
- re Events, the
- rpose of th
- ignature Events
- ordinator is
- assist the
- nager in th

development, organization, an
- elivery of events t

at are pr
- ced in-house
- Prairieland. To
- successful in thi

role, effective communic

on and providing exceptional cus
- Develop, review, implement, coordinate, and communicate Signature Events programs.
- Initiate and/or participate in meetings with clients, committees, and internal departments to complete and distribute event Detail Sheets and deliver program excellence.
- Order required equipment, contracted services, and supplies for events.
- Provide timely and frequent updates and progress reports to Signature Events Manager and other internal departments as needed.
- Attending event production meetings according to the signature events schedule.
- Assist in scheduling casual staff for other Prairieland departments and contractees including: staff schedules, reminders and timesheets for these events.
- Monitor event set-up to ensure safety regulations, event schedules and client requirements are met.
- Provide training (where necessary), briefing and scheduling for volunteers, security team and event staff.
- Liaise with event subcontractors and clients to resolve concerns quickly and effectively.
- Work the show alongside other team members to provide on-site information to patrons, exhibitors, admission staff and support ticketing at the event.
- Maintain an ongoing presence on the event floor during setup and event days to monitor overall presentation, temperature, lighting, safety concerns, audio visual and access and communicate with required service departments to resolve concerns.
- Provide detailed event reports and collation of key event data.
- Assist in processing event staff payroll as needed.
- Online ticking system - Work with clients to provide quotes, setup, settlement, and invoicing. *SKILLS, KNOWLEDGE, ABILITIES:*
- Postsecondary education in Events Management or similar is an asset. A combination of education and experience will be considered.
- 3-5 years’ experience in event management/planning
- SIRS & Service Best training considered an asset.
- Strong commitment to exceptional customer service.
- Strong interpersonal skills - positive attitude; personable; energetic; fun-loving; tactful; professional demeanor.
- Exceptional organizational, administrative and time management skills: ability to multitask, pay attention to detail, self-motivate, manage, and identify multiple priorities in a fast-paced environment.
- Effective communication skills - easily communicates with all people; effective listener; ability to identify and understand guests’ needs; ability to convey verbally and in writing instructions, directions, floor plans and other written materials).
- Ability to work independently or as a member of a multi-dimensional team.
- Knowledge of convention, hospitality, and entertainment events.
- Experience organizing a variety of events including trade shows, live stage, and signature events.
- Ability to make sound decisions and exercise good judgment in the best interests of the event/organization.
- Conflict resolution skills.
- Knowledge of Microsoft Office and event management tools.
- Knowledge of standard safety regulations including Occupational Health & Safety, fire, SLGA, labor standards and emergency procedure.
- Valid driver’s license required. Wage is commensurate with qualifications and experience. Prairieland offers a competitive wage and benefits packages. Prairieland is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. Job Types: Full-time, Permanent Benefits:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care Flexible Language Requirement:

- French not required Schedule:

- Evening shift
- Monday to Friday
- Weekends as needed Work Location: In person Application deadline: 2024-07-08

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