Billing and Accounts Receivable Coordinator

2 months ago

Kitchener, Canada Walterfedy Full time

Role at a Glance
The Billing & Accounts Receivable Coordinator is part of the Finance team and will support our project teams by working with architects, engineers and project managers to coordinate the billing of projects including project set-up, work-in-progress reporting, billing and collections.
You’ll Love This Role If
- You get the importance of paying attention to detail without losing sight of the big picture.
- You are thorough and data-loving by nature and appreciate creating systems that lead to record keeping excellence.
- You embrace progressive change, out-of-the-box thinking, and working in a high-energy environment.
- You like sharing insights and observations with senior leaders and project managers to assist them with making informed business decisions.
- You enjoy autonomy in your work but also collaborating on long and short-term projects in a team setting.
- You love using your superior communication skills to seek clarity, offer support, and expertly deliver on a myriad of requests.

What You Will Do
- Supporting the billing process by producing draft invoices along with all necessary backup for project managers to review.
- Coordinating with project managers the instructions for billing and issuing of final invoices to clients.
- Monitoring project data integrity by reviewing consultant invoices and labour hours allocated.
- Supporting the accounts receivable process by generating, reviewing and delivering client accounts receivable statements.
- Monitoring accounts receivable balances and assist project managers with their collection efforts.
- Generating internal accounts receivable summaries for project managers and maintaining accurate, up-to-date records of collection efforts and reporting results to management.
- Supporting period-end and year-end closing processes and assisting with financial reporting.
- Monitoring accuracy of customer information in ERP.
- Providing back-up assistance to Accounts Payable, as required.
- Reaching out to insurance providers with client insurance certificate requests
- Proactively identifying areas for improvement and assisting with the re-engineering of internal processes to improve functionality and efficiency.
- Maintaining a procedural manual for this position, and the design and maintenance of related forms.
- Contributing to special project teams, as required.
- Communicating in a professional and courteous manner with all customers, both internal and external.

What You Bring to the Table
- Accounting diploma or degree, or equivalent experience necessary.
- Minimum of 2-3 years of experience in a fast-paced professional consulting environment is preferred; knowledge of Deltek Vision software is an asset.
- Excellent customer service skills, with the ability to communicate effectively.
- Strong organizational and time management skills.
- Must display the ability to work well individually, as well as in a team.
- Must demonstrate accurate data entry and proofreading skills.
- Excellent working knowledge of MS Excel and Word.

Life at WalterFedy
We are a people-first organization that embraces a hybrid work strategy. This approach gives our team the autonomy and flexibility to choose what work environment mix is best for them based on their role, team, clients, and personal needs.
As an innovative multi-discipline design and construction collective, our ambition goes beyond great design - we are here to enhance the world around us. To make it happen, we need a team of agile, ambitious, and big-picture thinkers who share our drive to harness our collective talents to do something bigger.
Our team is made up of the industry's best. We share a common commitment to questioning the ordinary, infusing everything we do with creativity, and challenging our industry to redefine what’s possible.
Join us as we move past working for a living, and toward building better communities with smart, influential design.

How to Apply

Thank you for your interest in WalterFedy

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