Legal Assistant

2 weeks ago

Ottawa, Canada Fresh Legal Full time

**Who You Are**:
You are a self-driven individual ready to help an established law firm run its business more effectively. You have the initiative to jump in and determine how you can contribute to the overall business of a law firm. You have the desire to act and improve our work and processes.

You are comfortable working independently and with asking questions.

You are super organized, able to work under a deadline, can prioritize assignments, and pay an above-average amount of attention to detail.

You are high energy and have a sense of humour, a strong work ethic, and a commitment to confidentiality. You take your work seriously, but you don’t take life too seriously.

You are flexible. You are able and willing to adjust to changing conditions or priorities.

You enjoy working with people. You are a relationship builder. You are a strong communicator (written and oral) with excellent interpersonal skills. You are excited about helping our clients through a difficult time in their lives.

**Who We Are**:
We are a **boutique family law firm in Ottawa**. We empower our clients with information, advice, and advocacy. We are committed to helping our clients rebuild their families in the best way for them and to help them move forward in a positive way. We represent clients both in and out of court and provide mediation services.

We are real people, and we are looking for real people - with lives, families, children, pets, and stories that form an integral part of who you are and how you work. Fresh Legal offers flexible working arrangements and an opportunity to contribute to the growth of a law firm that brings you joy as a professional and as a person.

We are hiring a **part-time legal assistant**. The person hired for this position will be primarily responsible for client care and relationship management, as well as the back-end operations of the law practice. This position has the **potential to grow into full-time hours**. While the position could evolve and grow over time to include more responsibility and marketing activities, initial responsibilities include:

- Editing and processing monthly invoices and payment from clients, and following up on past due accounts
- Preparing legal documents for court filing and filing documents through OneKey
- Drafting correspondence and agreements
- Following up on correspondence with clients, opposing counsel and others
- Reception duties, including welcoming clients and answering phones
- Screening and intaking potential clients including cold calls, gathering basic information, liaising with lawyers, and preparing retainer agreements
- Preparing room and materials for mediations and meetings
- Preparing and filing Simple Applications for Divorce
- Completing NFP Statements and Financial Statements, gathering and organizing financial disclosure, and communicating with clients regarding disclosure
- Completing administrative duties such as making copies, organizing files, and managing office supplies
- Financial tasks including reconciling accounts, tracking expenses, and preparing cheques
- As-needed projects including organizing office events and charitable projects

**Qualifications**:

- College diploma from a Law Clerk or related program
- Minimum 2 years’ experience as a law clerk or legal assistant with at least some family law experience
- Intermediate to advanced skills in Microsoft Office Suite, Divorcemate, OneKey, CaseLines, and Dropbox
- Experience with Clio practice management software is an asset
- Must be comfortable with technology and working in a primarily paperless law firm environment

**The details**:

- Start Date: Negotiable
- Location: Fresh Legal, Ottawa, ON (Centretown)
- Salary: commensurate with experience
- Health care and wellness spending account
- Flexible hours and hybrid work opportunities (the majority of your work will be onsite)
- Vacation and personal days
- Only applicants selected for an interview will be contacted.

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- OTTAWA, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- legal assistant: 2 years (required)
- family law: 1 year (required)

Work Location: Hybrid remote in OTTAWA, ON

Application deadline: 2023-03-10
Expected start date: 2023-04-03

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