Special Event Coordinator

6 months ago


KitchenerWaterloo, Canada Pearle Hospitality Full time

Pearle Hospitality’s mission and focus is to enrich each moment through genuine and thoughtful actions. Each of Pearle Hospitality’s restaurants, event venues, hotels, and spas are focused on creating happiness and elevating each experience through the care and consideration of our people, guests, food, properties and communities.

**Job Purpose**:
The Special Event Coordinator plays a key role in the organization and execution of all private events and making event hosts’ visions come to life within our Pearle Hospitality properties. The Coordinator manages and completes day-to-day tasks in the events office and acts as a liaison between the Sales Consultants, our clients and other members of the Events Team. This person makes certain that information regarding each event is gathered accurately and shared effectively to ensure the smooth delivery of services. This individual is often the first point of contact for our potential clients and provides a warm and welcoming atmosphere.
- Smart Serve Certificate
- Post-secondary education in Events/Events Management considered an asset.
- Previous experience in Hospitality and/or Event Planning considered an asset.
- **Knowledge**:Working knowledge of Opera, Mircos, OpenTable, Microsoft Office Suite, and experience with multi-line phone systems considered an asset.
- **Customer Service**: Ability to effectively communicate with clients, remaining professional but also expressing a warm and welcoming presence during interactions. Understand the importance of providing clients and guests with memorable and positive experiences at any and all Pearle Hospitality locations.
- **Attention to Detail**:Remain mindful of smallest details expressed by the event hosts, making sure to note any specific wants expressed (i.e., DJs, transportation, ceremony officiants, important moments, etc.) and noting any specific vendors.
- **Organization**: Work with event hosts to plan follow up appointments pertaining to menu tastings, rehearsals, final detail appointments and any dates for payments.
- **Adaptability**: Ability to remain poised and professional in a fast-paced environment and positively interact with a variety of diverse guests and team members.

**Duties & Responsibilities**:

- Effectively manage the front desk of the Special Events Office, including:

- Booking restaurant reservations and answering special menu inquiries for large parties.
- Greet visitors to the office and direct them appropriately as required
- Maintain appearance of the Special Events office and Wedding Suites as needed.
- Secure appointment times for clients to meet with Special Events Consultants and maintain the event office calendar.
- Create proposals for clients using Opera.
- Build event files and complete the file checklist once a deposit has been received to secure a booking.
- Update event files as necessary with updates such as décor updates, timing, vendor information, menu selections and special requests.
- Create, proof-read, and receive approval for all special event menus prior to printing.
- Communicate details of each upcoming event to the Front and Back of House teams by providing copies of the most up-to-date event orders.
- Accept and perform additional tasks as required for optimal performance of the restaurant.
- Actively represent and promote Pearle Hospitality’s core values within the workplace.
- Act as an ambassador of Pearle Hospitality.
- Follow company policies and procedures as defined and outlined by Pearle Hospitality.
- Follow all Health and Safety standards to ensure a safe work environment for all guests and team members.
- Adhere to all cleanliness and sanitization practices.
- Maintain professional appearance and act with integrity and honesty.

**Advantages to being part of the team**:

- Competitive wages
- Discounts at all Pearle Hospitality properties (restaurants, hotels and spas)
- Training and Development to support personal & professional growth
- Career opportunities across all Pearle Hospitality properties
- A fun place to work with an amazing team & company culture
- Pearle Hospitality and affiliated companies, accommodate the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodation needs must be provided in advance. To discuss your needs, please contact the hiring manager._

Pay: From $19.00 per hour

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Weekends as needed

Application question(s):

- Are you presently or have you ever been employed by any affiliated Pearle Hospitality properties? If YES, List loca



  • Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Associate Director, Indigenous Relations, the Events and Special Projects Coordinator is the primary lead in managing event strategy, development, logistics and execution. The position is also responsible for managing and supporting special projects for the Office of Indigenous Relations. **Responsibilities**: Event Coordination...


  • Kitchener-Waterloo, Canada Jodi Leigh Designs Inc. Full time

    **Job Summary** We are seeking dedicated individuals to join our Special Event Teardown Team. As a member of this team, you will play a crucial role in ensuring the efficient breakdown and cleanup of special events, providing exceptional service to guests. This position is a casual position on weekends we have events. Estimated hours would be between 11:30...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Event and Operations Coordinator is responsible for effective planning and execution of all IQC events as well as the coordination for activities within the Communications and Strategic Initiatives (CSI) team. The incumbent assists in logistics and running of special projects and strategic initiatives. The incumbent assists...


  • Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Administrative Officer, a dynamic and organized Administrative Coordinator will support the administrative processes required for organizing and maintaining the operations for the Department of Kinesiology and Health Sciences (KHS) and the Centre for Community, Clinical and Applied Research Excellence (CCCare). This will include...


  • Kitchener-Waterloo, Canada JCMortgages.ca Full time

    Ready to help us revolutionize the mortgage industry with your marketing expertise? Join our 5-star rated mortgage company as we seek a dynamic, enthusiastic, and positively driven entry-level marketing professional to engage our clients, maximize referrals, and ignite new leads! **About JCMortgages.ca and the Role**: **Social Media Responsibilities**: -...

  • Banquet Manager

    6 months ago


    Kitchener, Canada Concordia Club Full time

    **Banquet Manager/ Events Coordinator** **Summary** **The Banquet Manager position is responsible for booking and coordinating Banquets and reservations throughout the building. They will assist with events run by our Board of Directors, club members, organizations and our guests. They will have knowledge of Events Management and be able to assist with the...

  • Event Coordinator

    2 months ago


    Kitchener, Canada Intellectual Property Ontario Full time

    Intellectual Property Ontario (IPON) is a new provincial agency that will serve as a go-to resource for Intellectual Property (IP) expertise to help researchers and companies maximize the value of their IP, strengthen their capacity to grow and compete in the global market. **Location**:This is a hybrid opportunity within Ontario. We have offices in both...


  • Kitchener, Canada House of Friendship Full time

    At House of Friendship we believe in what we are doing. We get out of bed each day to make a difference in our community; to walk with and to serve. We are not happy with the status quo. We get energy from ongoing learning and growth. We lead with passion and believe without a doubt that everyone deserves to belong and thrive. We live and breathe our values...

  • Events Coordinator

    6 months ago


    Kitchener, Canada Greater Kitchener Waterloo Chamber of Commerce Full time

    **About Us** **About the Role** The GKWCC is seeking an **Events Coordinator** who is responsible for organizing their own portfolio of events within the Chamber’s annual event calendar, supporting volunteer committees, executing day-to-day administrative tasks of the Events Department, and working alongside a team to deliver successful, high caliber...

  • Events Manager

    6 months ago


    Waterloo, Canada University of Waterloo Full time

    Overview: The Events Manager is accountable for all facets of the School of Accounting and Finance (SAF) events. This includes event strategy, planning and coordination, marketing and communications, logistics, administration, budgeting, and evaluation. Events include but are not limited to faculty/staff/student awards events, co-op events, donor...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Events and Programs Coordinator plays a critical role within the Organizational and Human Development (OHD) Team. Reporting to the Manager, Learning and Development, this position has overall responsibility and accountability for learning event management, learning program administration and coordination, relationship management and evaluation...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Digital Communications & Events Coordinator is primarily responsible for the creation, updating, and maintenance of the Chemistry and Nanotechnology Engineering websites, as well as department-related microsites. This position also manages Chemistry’s events calendar, newsfeed, and social media accounts. In addition, this role is responsible...

  • Event Coordinator

    6 months ago


    Kitchener, Canada Creation Ministries International (Canada) Full time

    _Creation Ministries International (Canada)_ is looking for an Event Coordinator to join our Event Planning team. **The position is based in our Kitchener, Ontario office.** **About the Position** One of the most important things this ministry does is to present the creation message _in churches_. Our team of **Event Coordinators** is responsible for...


  • Kitchener, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Facilities/Events Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** Reporting to the Senior Alumni Officer the Alumni Relations Event Coordinator (AREC) will provide a high level of event support. The AREC will play a key role in the coordination, execution and wrap up of all global and local alumni events and will help to lead our annual Fantastic Alumni Day. The Event Coordinator will be...


  • Kitchener, Canada BinSentry Full time

    As an Entry-Level Marketing and Event Coordinator at BinSentry, you will play a pivotal role in supporting our Marketing team. You will have the chance to gain hands-on experience in various aspects of marketing, including demand generation. This role is ideal for a recent graduate or someone with limited professional experience who is eager to learn and...

  • Event Manager

    6 months ago


    Kitchener, Canada Communitech Technology Association Full time

    **Communitech helps founders start, grow and succeed** At Communitech, we’re all about the “F” word. Founders. We were built by tech founders who saw the need for a community of support to help ensure the future prosperity of Canada. No other innovation hub can say that, which is pretty cool. Established in 1997, our mission has been our guide ever...

  • Special Constable

    1 week ago


    Waterloo, Canada Wilfrid Laurier University Full time

    **Date**:Dec 10, 2024 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Student and Ancillary Services **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Director, Special Constable Services **Employee Group**: Special Constable **Application...


  • Kitchener, Canada The Humane Society of Kitchener Waterloo and Stratford Perth Full time

    **Coordinator - Events & Fundraising** Are you looking to help organize and execute exciting community events focused on raising funds and awareness for the Humane Society? Do you love building stronger connections within the community? Do you want to play an impactful and meaningful role in building a more humane community for people and pets? Come join us...


  • Kitchener, Canada The Humane Society of Kitchener Waterloo and Stratford Perth Full time

    **Coordinator - Events & Fundraising** Are you looking to help organize and execute exciting community events focused on raising funds and awareness for the Humane Society? Do you love building stronger connections within the community? Do you want to play an impactful and meaningful role in building a more humane community for people and pets? Come join us...