Office Manager

3 weeks ago

Windsor, Canada Windsor Feedscrews Inc. Full time

**Job description**

**About us**

Windsor Feedscrews Inc. (WFI) is a full-service manufacturing facility specializing in the manufacturing, repair and rebuilding of feed screws. WFI is also a one-stop shop for its customers, with the ability to provide barrels, tips, end caps, feed housing, and a wide variety of machining component to service a wide variety of industries, including plastics extrusion, injection, and blow molding, as well as rubber processing, food and many more.

Windsor Feedscrews has been in business for over 30 years. We value precise machining and require our products to be manufactured under tight tolerances. WFI is looking for an individual that can work independently and has a strong attention to details and is able to excel in a fast-paced manufacturing environment.

**Summary of the Position**

The Office Manager is responsible and accountable for the smooth operation of the organization. Specifically, the Office Manager is responsible purchasing, shipping and receiving, general accounting, and variety of other administrative functions.

This position requires excellent time management, organizational, communication, problem-solving, computer, and interpersonal skills. Strong accounting skills are a must. The incumbent also needs to be able to work in a fast-paced environment.

**Essential Duties and Responsibility**

**Sales**
- Answer phones and provide service to clients.
- Assist with quote as required.
- Update sales scripts on a weekly basis.

**Operations**
- Responsible for shipping and receiving, including paperwork for customs clearance.
- Responsible for office and shop purchases, including inventory of items.
- Responsible for health and safety initiatives (WHMIS, machine safety certification, etc.).
- Manage company communication system.
- Coordinate with internal and external teams, etc.
- Schedule vendors (cleaners, garbage pickup, building maintenance, etc.) as required.
- Manage incoming and outgoing mail.
- Maintain and update a vendor's list of 3rd party service providers.

**Human Resources**
- Conduct and coordinate training for new employees.
- Ensure training completion for all roles.
- Assist managers with updating files.
- Organize office events and parties.
- Train employees on office systems.
- Maintain all digital and manual filing systems.
- Take minutes at meetings as required.
- Administer company health care plan.
- Assist in wage performance reviews, including assisting with feedback.

**Accounting**
- Perform daily accounting function (payables, receivables, etc.).
- Using bookkeeping databases, spreadsheets, and software such as Microsoft Excel.
- Prepare bank deposits, complete bank reconciliations, and facilitate off site cheque signatures.
- Producing a variety of reports including income statements and balance sheets.
- Checking for accuracy in reports, figures, and postings.
- Assisting with the preparation of transactions for cash and cheques with banks.
- Assist with payroll and commission reports.
- Assist with year-end functions.
- Manage the storage of accounting files and documentation.
- Interacting with management, customers, and vendors
- Complete miscellaneous assignments and assist accounting personnel as required

**Qualifications**
- Accounting College Diploma from an accredited College required.
- Minimum five years of experience in an office setting preferred.
- Manufacturing industry experience preferred.
- Expertise with Sage 50 accounting system preferred.

**Core Competencies**
- Multitasking and time management abilities, as well as the capacity to prioritize tasks.
- Excellent written and verbal communication abilities.
- Excellent interpersonal abilities to relate to a variety of stakeholders at different levels in the organization.
- Ability to adjust to changing events in a calm and professional way.
- Strong aptitude with computer programs such as Microsoft Office and Sage 50
- Ability to read and interpret financial statements, knowledge of accounts payable, accounts receivable, maintaining general ledgers, and applicable legislation

**Work Conditions**
- This position is set in an office environment, with requirements to be on the shop floor as needed, which requires safety shoes and glasses.
- The standard workweek for this position is 40 hours. The standard business hours for this position are 8 am to 5pm. Overtime and hours worked outside of the standard work schedule may be required.
- Extended periods of sitting and work on a computer monitor.
- COVID-19 precautions in place for employees.

**Job Types: Full-time, Permanent, Day-shift**

**Salary: From $19.00 - $22.00 per hour (to start)**

**COVID-19 considerations**:
Windsor Feedscrews believes that the health and safety of our employees and visitors is essential. As such, we are following all public health guidelines.

**Job Types**: Full-time, Permanent

**Salary**: $19.00-$22.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Life insuran

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