Compliance Coordinator Co-op Student

5 months ago

Sarnia, Canada Clearford Full time

**Overview of the Company**:

- Clearford Water Systems Inc._

Clearford is a new kind of water management company, delivering integrated water infrastructure solutions with sector-leading efficiency and reliability. Our diverse team of licensed engineers and operators provide a complete range of water and wastewater services. From conceptual design, regulatory approval, fabrication & installation, to operations and regulatory compliance, Clearford offers everything required for any water infrastructure challenge and takes responsibility for regulatory compliance at every stage.

**Scope of Position**:
The **Compliance Coordinator Co-op student** will support the Operations Group in interpreting and navigating regulations in accordance with site specific documents, and best management practices relating to the water and wastewater industry in Ontario.

**Major Responsibilities**:
(This is not an exhaustive list of duties to be performed)

**Data Management Responsibilities**:

- Onboarding/Offboarding clients, maintaining site specific regulatory documents (i.e., Environmental Compliance Approvals, Engineering Evaluation Reports, Drinking Water System Profiles and Directives, Laboratory Service Notification Forms, Permits to Take Water).
- Collects and coordinates operational and compliance data for submission in support of regulatory Inspections.
- Reviews operational data and various reporting logs, completes data validation and regulatory assessment and provides notification/recommendation for achieving compliance with regulatory requirements, company policies and industry best practices.
- Collaborates with Data Management team to review and resolve data compliance issues.

**Compliance & Reporting Responsibilities**:

- Interprets regulations, permits and approvals.
- Liaise with regulatory agencies.
- Provides guidance to Operations on regulatory protocols required in accordance with regulations for adverse events, environmental spills, and sewage bypasses, overflows, abnormal discharges and compliance issues.
- Manage, organize, prepare, and maintain correspondence and reports related to:

- regulatory non-compliance, spills, bypasses.
- adverse written notification.
- annual reports.

**Quality Control Responsibilities**:

- Develops and distributes sampling schedules in accordance with regulatory and operational requirements. Assess sampling requirements for Lead, Schedule 23/24 and increased frequency of testing.
- maintains quality control records database and associate to applicable guidelines and regulations, effectively documenting operational challenges affecting compliance.
- Performs on-call support for compliance after hours, on weekends and holidays, including supervised person reporting.
- Coordinates issuance and rescinding of Drinking Water Advisories and notices.

**Quality Assurance Responsibilities**:

- Maintains corporate database of operator licensing and regulatory certifications,
- Periodically reviews compliance with regulatory requirements and conformance with Standard Operating Procedures and prepares audit reports.
- Facilitate supporting roles within operations department, onsite audit, onsite experience for operational knowledge.

**Administrative Responsibilities**:

- Escalates Compliance issues to the manager of compliance and reporting.
- Develops Standard Operating Procedures, studies existing and new legislation and regulations; advises management; communicates regulatory requirements.
- Updates knowledge by participating in educational opportunities, enhances Compliance department and organization by exploring opportunities for improvement.
- Provides administrative support by implementing and training staff on systems, procedures and policies.
- Addressing public inquires (owner/client and resident).
- Performs other related administrative duties as assigned by Manager Regulatory Compliance.

**Required Knowledge, Experience, & Competencies**:

- Minimum Grade 12 Diploma, Higher education in a related field considered an asset.
- Operator in Training (OIT) Ministry Certification in Water and Wastewater Treatment at minimum, must be maintained throughout employment.
- 1-2 years’ experience in the Water Wastewater Industry, Regulations and compliance experience considered an asset.
- Strong research, reporting and auditing skills.
- Exceptional knowledge of the regulations applicable to water/wastewater treatment.
- Ability to create and maintain strong working relationships internally and externally.
- Proficiency using Microsoft Outlook, Word, and Excel for data entry and analysis.
- Ability to plan, prioritize, organize, and work with mínimal supervision.
- Strong communication skills and ability to train staff on standard operating procedures.
- Ability to analyze and review data for trends and compliance.

**Hours of Work and Travel Expectations**:

- Work hours Monday - Friday, 8:00am - 4:00pm. May be expected to occasionally work outside of regular busines

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