Executive Administrative Assistant

1 week ago

Vaughan, Canada Nu Build Contracting Inc. Full time

This is a full-time position with benefits.
- Work Hours: 8:00 AM - 4:00 PM

**Responsibilities**:

- Act as the point of contact between the executives and internal/external clients
- Manage executive calendars, including scheduling meetings and appointments
- Assist with the preparation of meetings, including agendas, materials, and minutes
- Monitor office supplies and research advantageous deals or suppliers
- Develop and carry out an efficient documentation and filing system
- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, compile data, and prepare reports as needed
- Handle confidential information with discretion
- Provide administrative support for special projects as assigned
- Perform basic bookkeeping / clerical duties, such as making sure financial records are up-to-date
- Assist with accounting operations such as AR and AP transaction processing, monitoring and reconciliations
- Assist in e-commerce activities, supporting credit card and cheque payments
- Extract, compile and analyze monthly, quarterly and year end financial information and prepare reports, including recommendations
- Assist with annual and project forecasting, budgeting and tracking
- Ensure compliance with internal and external controls and security
- Perform other duties as assigned

**Qualifications**:

- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other similar role
- Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Ability to maintain confidentiality and exercise discretion
- Professional demeanor and strong interpersonal skills
- Ability to work independently and as part of a team
- Bachelor's degree preferred

**Job Types**: Full-time, Permanent

Work remotely
- No

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Accounts payable: 5 years (preferred)
- Administrative Assistant: 5 years (preferred)
- Telecommunication: 1 year (preferred)

Work Location: In person

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