Program Centre Coordinator

5 months ago

Vancouver, Canada YWCA Metro Vancouver Full time

Job DescriptionThe Program Centre Coordinator is the first point of contact for the YWCA Metro Vancouver. You will be responsible for coordinating, overseeing and planning office services and related office activities to achieve efficient utilization of available resources. This position will also be responsible for the reception area, answering the main switchboard and directing calls.

**What you’ll be doing**:

- **Program Centre**
- Schedule and prioritize office needs to meet operating requirements
- Develop effective working relationships with staff and stakeholders
- Supervise the efficient use of office supplies and maintenance of office equipment
- Oversee maintenance and supply orders for photocopier, postage meter (manage funds) and fax machine
- Maintain switchboard and direct calls accordingly
- Act as a liaison with other departments
- Book, plan and co-ordinate any internal meetings
- Effectively manage and coordinate room setups with Building Service Worker staff
- Maintain a pleasant and secure working environment
- **Reception**
- Provide a warm and welcoming reception
- Receive and re-direct calls
- Manage incoming and outgoing mail / couriers in a timely manner

**What you’ll need**:

- Outstanding interpersonal and communication skills
- Detail oriented nature and highly organized
- Ability to work under pressure and multi-task in a fast-paced environment, while maintaining a calm, positive and professional attitude
- Ability to work with mínimal supervision and with proven time management and problem-solving skills
- Excellent computer skills - MS Office Suite
- Knowledge and understanding of the YWCA programs
- Experience with emergency building evacuation
- Standard First Aid and CPR Level C certification
- A valid clear criminal record check (including working with vulnerable populations) is required.
- The YWCA Metro Vancouver’s COVID-19 vaccination policy is currently suspended and as a result, vaccination from COVID-19 is not required at this time. However, should circumstances change and the YWCA deem it necessary to reintroduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

**What we offer**: We offer our eligible employees the following benefits as part of their total compensation package:

- Extended medical and dental benefits
- A defined benefit pension plan
- Flexible working arrangements for applicable positions
- Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members
- Free Staff membership to our Health + Fitness Centre, discounts at our YWCA Hotel and priority in YWCA Child Care centres
- **Pay Rate: $24.27**
- A workplace that prioritizes employee health, safety and wellbeing, including many learning and growth opportunities such as our staff mentorship program and three equity committees who help to support our goals towards achieving meaningful equity and inclusion.
How to Apply

**Manager of Operations**

535 Hornby Street, Vancouver, BC, V6C 2E8

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