Scheduling Clerk

5 months ago

Burnaby, Canada New Vista Society Full time

New Vista Society is a not-for profit organization staffed and managed by caring people who give the best possible seniors care and provide affordable housing. Our goal is to enrich the lives of residents, families and the community by providing care, support, and housing to seniors and families needing assistance

Effective October 26th, 2021 all staff for all positions across Health Care require full COVID 19 vaccination. All positions, require that you are fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines).

**JOB SUMMARY**:
We are currently looking to fill a Full-time position for a staffing clerk at The New Vista Society located in Burnaby, BC.

The Staffing Clerk functions as a frontline member of the Staffing team in allocating, calling in and scheduling the relief of staff in accordance with established processes, policies and procedures as directed by the applicable guidelines and collective bargaining agreements. Utilizing an electronic scheduling system; maintaining timekeeping records utilizing the electronic payroll system. Performing clerical duties including technical and non-technical material.

**TYPICAL DUTIES**:

- Receives calls and/or requests from staff regarding absences for relief coverage such as vacation, sick leave, and other leave of absences; assigns staff in accordance with applicable collective agreements upon approval of leave.
- Calls in and allocates relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leave in accordance with policy and applicable collective agreements.
- Prepares, distributes to departments, and posts staff schedules within agreed timelines.
- Seeks direction, and consultation, from Director/Manager/designate regarding any staffing and scheduling issues.
- Maintains records on relief staff, for such as names, addresses, telephone numbers, availability, suitable work areas and hours worked. Filing and maintaining records, such as phone logs, schedules, timecards, flow sheets and approved vacation and leave of absence forms.
- Processes postings, position changes, schedule changes, casual availability, vacations, leaves of absence and terminations by preparing appropriate documentation.
- Maintains, investigates, and reconciles with payroll, entitlement balances such as statutory holidays, sick, vacations taken and the maintenance of master rotations.
- Completes supportive funding tracking and submission of Fraser Health reports.
- Effective tracking and documentation of direct care hours reports for Finance Department.
- Orientates new office staff to scheduling systems, procedures and forms, as required.
- Performs a variety of related general clerical duties such as word processing and spreadsheet data entry and creation, filing and photocopying, as required. Maintains office supplies in accordance with established staffing processes, procedures, and policies.
- As a frontline member of the Staffing team, participates in Continuous Quality Improvement process by conducting audits, completing appropriate reports, monitoring indicators and satisfaction surveys, providing feedback and making suggestions for improvement.
- Receive and prepare payroll and timecard entries, manage adjustments as required for bi-weekly payroll. Review and update overtime, sick leave and WCB entries. Maintenance of timesheet entries and employee transfers. Maintains accurate and current timekeeping records for staff; liaise with payroll regarding variances and adjustments as required; answers routine inquiries.
- Ability to work independently and in coordination with others.
- Answer general inquiries in person or by telephone from all stakeholders.
- Coordinate with appropriate IT and other support teams for the maintenance of scheduling programs.
- Performs other related duties as assigned.

**EDUCATION, TRAINING AND EXPERIENCE**:

- Grade 12 education plus Office Administration Certification and two years’ recent related experience or an equivalent combination of education, training, and experience.
- Experience using any electronic scheduling software.
- Working knowledge of BCNU, HEU and HSA collective agreements required.

**SKILLS AND ABILITIES**:

- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to plan, organize and prioritize work.
- Proficiency in the use of Word processing and Excel software.
- Ability to maintain a high level of confidentiality and work in a multi-functional team environment and foster effective working relationships with managers, employees, union representatives, and other external and internal contacts.

**Job Types**: Full-time, Permanent

Pay: $29.40 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company even

  • Scheduling Clerks Supervisor

    3 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job Title: Scheduling Clerks SupervisorJob Summary: We are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. As a Scheduling Clerks Supervisor, you will be responsible for coordinating and scheduling the activities of our workforce, ensuring smooth operation of computer equipment and machinery,...

  • Scheduling Clerks Supervisor

    3 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job Title: Scheduling Clerks SupervisorJob Summary:We are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. As a Scheduling Clerks Supervisor, you will be responsible for developing specific plans to prioritize tasks, organizing tasks to accomplish the work, and co-ordinating activities with...

  • Scheduling Clerks Supervisor

    3 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job Summary: We are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. As a key member of our operations team, you will be responsible for coordinating and supervising the activities of our scheduling clerks, ensuring the smooth operation of our equipment and machinery, and providing technical...

  • Scheduling Clerks Supervisor

    4 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. The successful candidate will be responsible for coordinating and supervising the scheduling of staff, ensuring seamless operations and efficient use of resources.Key Responsibilities:Develop and implement scheduling plans to...

  • Scheduling Coordinator

    4 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job Title: Scheduling Clerks SupervisorWe are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security.Job Summary:The Scheduling Clerks Supervisor will be responsible for coordinating and supervising the activities of a team of scheduling clerks. This includes developing specific plans to prioritize...

  • Scheduling Clerks Supervisor

    4 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. In this role, you will be responsible for coordinating and scheduling activities of workers, ensuring smooth operation of computer equipment and machinery, and resolving work problems.Key ResponsibilitiesDevelop specific plans...

  • Scheduling Clerks Supervisor

    4 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job Summary: We are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. As a key member of our operations team, you will be responsible for coordinating and scheduling activities of workers, ensuring smooth operation of computer equipment and machinery, and resolving work problems.Key...

  • Scheduling Clerks Supervisor

    3 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    About the JobAs a Scheduling Clerks Supervisor at Paladin Security, you will play a critical role in ensuring the smooth operation of our team. Your responsibilities will include developing specific plans to prioritize tasks, organizing work to accomplish objectives, and coordinating activities with other departments.Key ResponsibilitiesDevelop specific...

  • Scheduling Clerks Supervisor

    4 weeks ago

    Burnaby, British Columbia, Canada Paladin Security Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Scheduling Clerks Supervisor to join our team at Paladin Security. The successful candidate will be responsible for developing specific plans to prioritize tasks, organizing activities with other work units or departments, and ensuring smooth operation of computer equipment and...

  • Staffing Clerk

    2 weeks ago

    Burnaby, Canada St. Michael's Centre Full time

    We are seeking a Casual Staffing Clerk to join our Team. The role requires using scheduling software to advise staff of short term or vacation coverage needs. 3 years of experience as a scheduling clerk using scheduling software is required. Work experience in a unionized environment is required. **Job Type**: Casual Pay: $28.53 per hour Expected hours:...

  • Outpatient Scheduling/booking Clerk

    5 months ago

    Burnaby, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $26.31 - $26.31 / hour Why Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered...

  • Pharmacy Clerk

    5 months ago

    Burnaby, Canada Costco Wholesale Full time

    Costco Pharmacy 1240 is a Central Fill and Mail Order Pharmacy located in Burnaby, BC. We are looking to hire part-time (minimum 25 hours per week over 5 days) certified pharmacy clerks. **Core daily tasks and responsibilities include**: - Data-entry and processing of prescriptions on Kroll software, including updating patient profiles and completing...

  • Billing Clerk

    5 months ago

    Burnaby, Canada CT Control Temp Full time

    **Billing Clerk (Arcticom Group Canada) - Job description** - Generate and process accurate invoices for customers based on provided data and billing information. - Maintain up-to-date records of invoices and customer information in the billing system. - Verify the accuracy of billing data and resolve any discrepancies or errors before issuing invoices. -...

  • scheduling clerks supervisor

    2 months ago

    Burnaby, Canada Paladin Security Group Ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 7 months to less than 1 yearTasksDevelop specific plans to prioritizeOrganize tasks to accomplish the workCo-ordinate activities with other work units or departmentsPrepare and submit reportsEnsure smooth operation of computer equipment and...

  • scheduling clerks supervisor

    2 months ago

    Burnaby, Canada Paladin Security Group Ltd. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksDevelop specific plans to prioritizeOrganize tasks to accomplish the workCo-ordinate activities with other work units or departmentsPrepare and submit reportsEnsure smooth operation of computer equipment and machineryResolve...

  • Bakery Clerk

    5 months ago

    Burnaby, Canada Choices Markets Full time

    Choices Markets’ kitchen & bakery on Marine Way near Boundary Road has an opening for a full time Bakery Clerk. Ideally, applicants will be available to work any day of the week, between 8am and 8pm. The Bakery Clerk's responsibilities include: - baking an assortment of cookies, muffins, pies and buns; - slicing bread; - packing and shipping baked goods...

  • Layout Clerk

    5 months ago

    Burnaby, Canada ALS Global Full time

    **Location**: ALS Environmental, Burnaby **Reports to**: Supervisor or Team Lead **About the Position**: The Layout Clerk is responsible for the timely and accurate processing of incoming samples into the analysis stream. The priority will be to receive and organize samples, verify client information, and enter pertinent information into the laboratory...

  • Administration Support Clerk

    3 months ago

    Burnaby, Canada Georgia Main Food Group Full time

    **Overview** Our story began in 1903, and since then, we’ve been a food company powered by deep values, a family atmosphere and our very own kind of entrepreneurial spirit. Today we’re a company filled with fresh energy. We are going places in the grocery business at full speed, and we’re looking for amazing people to join us on this exciting...

  • Bakery Clerk

    3 weeks ago

    Burnaby, Canada Choices Markets Full time

    Choices Market's Burnaby Crest store is currently looking for an individual with a strong work ethic to join their team as a Bakery Clerk. This is a part time position ideal for someone with morning/daytime availability who is able to work at least one weekend day per week. The Bakery Clerk would be responsible for: - baking and preparing foodstuffs for...

  • Delivery Clerk

    5 months ago

    Burnaby, Canada CoCo Fresh Tea & Juice Full time

    **Job Title** Delivery Clerk - Part-time **Job Summary** CoCo Fresh Tea & Juice is a franchise bubble tea chain with over 4500 stores worldwide. We have opened 13 locations in Metro Vancouver for the last 5 years, and are opening more stores in the near future. We are looking for a Part-time delivery clerk to join our team and support our logistics...