Office Administrator

3 weeks ago

Vancouver, Canada Page Two Full time

**Office administrator (full-time position)**

**Page Two**

**Suite 5 - 175 East 15th Avenue**

**Vancouver, B.C. V5T 2P6**

**604-248-4211**

**Page Two seeks an organized, personable, detail-oriented person to handle the company’s administration needs**

**Company overview**

**What we stand for**

Care: Treat people with empathy and compassion.

Curiosity: Embrace a spirit of inquiry and seek a deeper understanding.

Creativity: Think beyond limits.

Excellence: Do superb work that surpasses expectations.

Integrity: Be reliable, accountable, and transparent.

Partnership: Exchange mutual expertise to uplift one another.

**The role**

We are seeking a full-time office administrator to join our team.

You will play a key role in managing the day-to-day needs of our small office and supporting the smooth functioning of the company. You will have excellent organizational and prioritization skills, strong written and verbal communications skills, and take pride in the efficiency and accuracy through which you work through your to-do list. You will work collaboratively with a highly engaged and supportive team. You will be scrupulous with details and follow-through.

Your responsibilities will include:

- General office management, including liaising with the building manager, couriers and visitors, and purchasing supplies
- Executive assistance to the company’s co-founders (including travel and hospitality bookings)
- Booking meetings with both internal and external parties on behalf of senior team members
- Drafting contracts from templates and issuing them through Docusign
- Maintaining records in databases such as Hubspot and Mailchimp
- Processing and responding to incoming inquiries
- Arranging couriers and organizing mailouts
- Organizing team social events and handling setup of virtual Zoom meetings for our author community
- Updating the Page Two website with our books and our latest news using Wordpress
- Data entry for award and review submissions, CIP data, ISBNs, and other tasks as needed
- Handling day-to-day administrative requests from senior leadership team
- Supporting the publicist with media campaign tracking and reporting
- Research and creating documentation as needed to support a variety of projects

This position reports to the Director of Operations.

**What we’re looking for**

Experience required:

- Minimum two years of administration experience in a professional environment
- Strong written and verbal communication skills
- Excellent at balancing multiple priorities and meeting deadlines, and managing your own deadlines
- Works well in a team environment
- Strong working knowledge of MS Office Suite and Google Suite

**What we offer**

Salary range: $45,000 - $50,000, depending on experience.

**Benefits**:

- Group health/dental/insurance benefits program with spouse and dependant coverage
- 3 weeks' paid vacation to start, moving to 4 weeks after two years of employment
- A commission on any project you bring to Page Two
- 6 paid sick days per year
- 4 paid flex/discretionary days per year
- Professional development opportunities

**Start date**

The position has a flexible start date in late July or early August.

**Location**

Our office is based in Vancouver, where we offer a hybrid work-from-home and in-office environment. Since you will be responsible for running the office, we require you to work on-site, with some flexibility as needed.

**How to apply**

**Page Two’s commitment to diversity, equity, and inclusion**

Page Two believes the diversity of experiences, ideas, identities, and organizations in our community and the publishing industry makes us stronger. We know that book publishing has traditionally excluded and continues to exclude people from marginalized communities. We are dedicated to being a publisher that respects, champions, and amplifies the work of marginalized and underrepresented people.

Page Two sits on the unceded, traditional lands of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations. We are committed to the decolonization of our publishing practices and to reconciliation with all Indigenous Peoples in Canada.

We understand that being a truly diverse, equitable, and inclusive company requires constant learning and improvement, and are committed to this crucial, lifelong work.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V5T 2P6: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-0

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