Executive Assistant

2 weeks ago


Thornhill, Canada Trip Support Inc Full time

**Senior Executive Assistant in Trip Support Inc.**

Key Accountabilities
- Provide direct administrative and office management support to senior executives.
- Project management ad-hoc special assignments as well as recurring events.
- Prepare draft reports, background documentation, and research.
- Review, evaluate, and distribute priority correspondence for executive team.
- Facilitate communication from department managers, business unit leaders, and project managers.
- Maintain work schedules and calendars of executive management.
- Weekly Management Meeting; Coordinate catering and attendance at weekly meetings, arrange catering.
- Review all documents, reports, and correspondence prepared for executive team for format, content, grammar, spelling and make edits as necessary.
- Coordinate office activities.
- Troubleshoot and/or escalate office administration issues.
- Other duties shall be assigned as required.

**Qualifications**:

- Minimum 2 years of experience working as an Executive Assistant.
- Minimum 2 years of experience in Project Management.
- Demonstrated Travel Industry experience is a strong asset.
- Must be able to work in office full-time.
- Must be highly organized and able to prioritize tasks in a fast-paced environment.
- Exceptional attention to detail.
- MUST have advanced proficiency in Microsoft Office Suite, specifically Outlook, Excel and PowerPoint.
- Must possess the ability to learn quickly, think on their feet and participate in problem solving.
- Must be reliable and a team-player willing to take on additional responsibilities as needed.
- Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information across audiences.
- Ability to interact, communicate and when necessary persuade, in a polished and professional manner with senior executive management, internal and external stakeholders.
- Ability to anticipate needs and work independently with mínimal supervision.
- Strong initiative, work ethic and a positive attitude.
- Resourceful and flexible.
- Ability to be discreet and maintain confidentiality.
- Exhibits professionalism and composure in stressful situations and in meeting short deadlines.
- Ability to build trust and work through conflict both upwards and downward.
- Passionate about travel and all that surrounds it.

**Job Types**: Full-time, Permanent

**Salary**: $53,527.00-$57,107.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Thornhill, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location


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