HR & Payroll Administrator

2 weeks ago

Victoria, Canada Luther Court Society Full time

**SPECIFIC DUTIES AND RESPONSIBILITIES**

**Human Resources**
- Update job descriptions and job postings, assist with recruitment (including pre-screening job applicants, and scheduling job interviews), draft offer letters and employment contracts, and check references.
- Update orientation material and onboard new employees (including completion of forms, set up in payroll system, and advise IT Group)
- Administer employee benefits, pensions, vacation and leave requests, WorkSafe claims, and the Absence Support Program. Generate quarterly Seniority Reports.
- Prepare and process employee correspondence (including appointment letter, status change, salary increase, and retirement and resignation documents).
- Organize and maintain personnel records, and monitor performance reviews, staff education, and criminal record checks.
- Address employee inquiries on HR and Payroll related issues.
- Lead investigations on employee grievances and other issues
- Administer employee departures, conduct exit interviews, update payroll system, and advise IT Group.
- Proactively communicate relevant HR, Payroll and Benefit information to employees.

**Payroll**
- Set-up new employees in the Payroll System.
- Update employee profile, position, status, and bank information
- Check accuracy of updates to pay rates and premiums
- Collect and verify accuracy of daily time sheets in Scheduling System, and transfer to Payroll System
- Process bi-weekly payroll, and check completeness and accuracy of pay and deductions
- Set up electronic distribution of pay to employee bank accounts, and remittance to CRA, MPP and HBT. Distribute member dues to unions.
- Maintain and generate bi-weekly accounting journal entries for Business Officer to post into the Accounting System.
- Organize and maintain payroll files
- Generate and electronically file ROEs as required and generate and distribute T4s annually
- Any other duties as required by the employer.

**EDUCATION AND KNOWLEDGE**
- Certificate or Diploma in HR and/or Payroll or related discipline, or equivalent combination of education and related work experience.
- Working knowledge of the BCNU and HEU Collective Agreements, and BC Employment Standards
- A CPHR designation and/or Payroll Compliance Practitioner (PCP) designation would be an asset.

**EXPERIENCE**
- Minimum 3 plus years of recent HR and Payroll experience in a small to medium size organization
- Minimum 2 plus years of experience using an electronic Scheduling and/or Payroll System.
- Experience in a unionized Health Care environment would be an asset.

**SKILLS AND ABILITIES**
- Ability to manage sensitive and confidential information and situations with tact, professionalism and diplomacy.
- Ability to manage and prioritize concurrent projects, and solve problems
- Ability to work as part of a team, and a willingness to learn
- Excellent written, verbal, listening and interpersonal communications skills
- High degree of accuracy, attention to details, and typing speed of at least 40 WPM
- Proficient in English and MS Office (Including Word, Excel, Outlook)

**WORKING CONDITIONS**
- Bright, well-lit and air conditioned facility.
- Faith-based facility where everyone has a place at the table.
- Work in office Monday to Friday between 8:30am and 4:30pm (37.5 hours/wk)

Pay: $53,000.00-$61,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-05-10
Expected start date: 2024-05-27

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