HR/payroll Coordinator
2 weeks ago
**About us**
At Aryze, we’re deeply committed to increasing the quality of housing and communities across Greater Victoria. We know fostering community is about more than simply building homes, which is why we take a thoughtful approach to the built environment in everything we do. One of the most rewarding aspects of our job is seeing new families settle in as projects we’ve been working on for several years come to completion. After touchpoints across our organization—from development, engagement, accounting, sales and leasing, and of course, construction—we get to see new communities take shape as an outcome of urban design and infill development.
**Do you want to watch your community change, or do you want to **_**be the one to shape it**_**?**
Because we’re hoping you’re here for the latter.
**Who are we?**
We are Aryze.
We are a local Victoria-based group of millennials trying to build homes. We like to think of ourselves as entrepreneurs with an underlying goal of building better communities; this includes building a swim float with a floating tree in Victoria’s Gorge waterway, restoring historical heritage projects, and engaging in Victoria’s political conversations. Naturally this expanded to include tackling the mystifying real estate industry, where we see an opportunity to build infill homes in the urban areas just outside Victoria’s downtown which are in line with our creative and social values.
While we are bringing a number of unique infill development projects to market, Aryze’s roots are in quality, unique construction. Our focus to build homes with high standards of craft, quality, design, and efficiency has distinguished our homes from others on the block.
**Who are you?**
You are a motivated, highly energetic, punctual and most of all, detail-oriented individual; experience in HR / Payrool administration and / or office administration is an asset.
**Still here? Good. Because if this resonates with you, we’d love to hear about it in your cover letter.**
**Your Responsibilities**
HR
- Bridge management and employee relations
- Support the the recruitment screening and selection process
- Maintain benefits program
- In coordination with the VP of Operations, manage company policies and procedures
- Evaluate and revise internal processes to reduce costs and increase efficiency in administering various benefit programs
- Lead the development and implementation of programs that will drive increased employee satisfaction and commitment levels
- Maintain employee adherence to company policies and procedures including disciplinary write ups
- Work with various departments to develop and update effective and accurate job descriptions, as required
- Provides expertise on current legislative changes (ie, CRA, Employment Standards, Workers’ Compensation, Human Rights, Privacy Legislation, etc) to ensure compliance throughout the company to limit the liability of the company and protect the interest of employees in a fair and equitable culture
- Support the resolution of legal matters related to HR issues
- Support general office maintenance and cultural events
- Foster a positive work environment through employee engagement
- Support business administration, as required
- Additional related duties within HR or operations, as required
Accounting & Payroll
- Maintain payroll administration through accurate and timely processing of bi-weekly payroll process
- Ensure compliance with all existing Federal, provincial, and local payroll tax laws and regulations
- Reconcile and review annual and quarterly provincial and Federal payroll tax returns; investigate remittance discrepancies and create reporting systems
- Ensure accurate timekeeping procedures by management and staff
- Ensure accuracy of time off, benefits, taxes and deductions in the payroll system and 3rd party administrators of tax updates
- Support the year-end reporting, alignment and tax processes including T4 preparation and distribution
- Input and process new hire, termination and employment pay changes/status changes in Payroll system accurately; ensure payroll is accurate
- Update and audit employee vacation balances to ensure accuracy; includes yearly changes to the system and reconciliation
- Prepare monthly labour productivity reports
- Additional related duties within accounting or payroll, as required
WCB
- Ensure compliance with WCB
- Support development of the WCB CORE audit
- Responsible for workers' compensation claims management and reporting
- Organize return to work and ongoing modified work plans
- Ensure injury/illness reports are submitted to WCB
- Initiate and maintain proactive communication with injured employee, supervisor and WCB
- Complete regulatory reporting and payroll information to WCB
- Additional related duties, as required
**Your Skills**
- Strong organizational skills
- Experience with administering and managing benefit programs
- Ability to maintain confidentiality and
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