Payroll Administrator

2 weeks ago

Victoria, Canada Victoria Cool Aid Society Full time

This is a unique opportunity to work with an innovativenot-for-profit, in an environment that is committed to working with clients,staff, and community through continuous learning, creativity, andcollaboration.

We offer a range of benefits including 100% employer paidhealth and dental benefits, Municipal Pension Plan, employee and familyassistance program, paid sick time, and three weeks of paid vacation. Thisposition is eligible for a hybrid work arrangement.

Reportingto the Controller, the Payroll Administrator performs a criticalfunction within the organization and is responsible for all duties related toprocessing, reporting, accounting for, analyzing, and reconciling payroll andbenefits for the Society’s nearly 400 unionized and exempt employees. This position produces detailed payrollreports for internal and external users and conducts detailed wage and benefitcost analysis and validation. This position is the primary payroll resourcewithin the organization and provides recommendations for process, policy, andsystems improvements.

A narrow selection of the larger scope and responsibilitiesfor this position are as follows:

Payroll& Benefit Processing

Maintainsfiles related to the payroll systems; enters new employees, retirements, andterminations; makes changes to electronic payroll records for benefits, taxes,wage rates, deductions, and other personal and payroll information. Configuresthe payroll system for calculating new earnings and deductions as required. Processespayroll by importing approved timecards from the scheduling module; balancespayroll hours with the payroll register summary; notes and reconciles alldiscrepancies; and reviews the payroll register with the timesheet report foreach employee. Investigatesand resolves employee issues such as pay or direct deposit discrepancies. Entersand maintains all pension plan members and information.

 Payroll Accounting and Reconciliation

EnsurePayroll and benefit expenses are accurately allocated to departments and theappropriate pay and fiscal periods. EnsurePayroll system export function is accurately maintained with correct GL codeswith all payroll and benefit expense and liability accounts. Completea detailed review of the payroll general ledger report; export payroll journalentry to accounting system bi-weekly. EnsureReconciliations of vacation, statutory holiday, sick, overtime and otherpayroll-related accruals and banks are maintained not less than monthly. Ensuregroup benefit plans and any other payroll deductions, remittances, and expensesare reconciled.

 Payroll Compliance and Reporting

Ensuregovernment and other statutory remittances are reconciled, in compliance, andremitted on a timely basis. Ensureaccurate records are maintained for all voluntary deductions, and processinvoluntary dedications. Monitorcompliance with federal/provincial laws and internal compensation and benefitpolicies. Recommend,develop, and implement procedural changes and improvements to comply withprovincial and federal regulations, contracts, the collective agreement,internal policies, and other funder requirements.

  QUALIFICATIONS

 Education

Payroll certification or equivalent accountingpost-secondary education.

 Experience

Five years progressive experience withfull-cycle payroll processing and administration in a unionized organizationwith 300+ employees. Experience working with multiple departmentsand funding sources.

  Requirements

The Ministry of Public Safety and SolicitorGeneral Criminal Record Check must be completed prior to commencement ofemployment.

  Job Information

Wage: $32.93 per hour. Work Location: Downtown Victoria. Days and Hours of Work: Monday to Friday from8:30am to 4:30pm. Weekly Hours: 40. Union: Exempt. Benefits Eligible for 100% employer paidbenefits. Job Type Full time - Permanent.

As of November 1, 2021, Cool Aid requires that all its staffare fully vaccinated (7 days past their second dose of vaccine) againstCOVID-19. If you are offered employment, it will be contingent on you providingproof of vaccination prior to your first day of employment. If proof ofvaccination is not provided, the offer of employment will be rescinded.

  • Payroll Administrator

    4 weeks ago

    Victoria, Canada Victoria Cool Aid Society Full time

    This is a unique opportunity to work with an innovative not-for-profit, in an environment that is committed to working with clients, staff, and community through continuous learning, creativity, and collaboration. We offer a range of benefits including 100% employer paid health and dental benefits, Municipal Pension Plan, employee and family assistance...

  • Payroll and Benefits Administrator

    3 days ago

    Victoria, Canada Anglican Diocese of British Columbia Full time

    The Anglican Diocese of British Columbia (also known as the diocese of islands and inlets) is seeking a full-time Payroll and Benefits Administrator to support the synod office, located in Fairfield/downtown Victoria. The Payroll and Benefits Administrator will maintain regular weekly in-office hours to provide payroll processing for 150+ employees,...

  • Payroll Administrator

    3 weeks ago

    Victoria, British Columbia, Canada Capital Regional District Full time

    Payroll AdministratorSummaryThis position is responsible for the full cycle bi-weekly processing of the CRD's payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.Key Duties & ResponsibilitiesReceives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance...

  • Payroll Administrator

    2 weeks ago

    Victoria, Canada CivicInfo BC Full time

    SummaryThis position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.Key Duties & ResponsibilitiesReceives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with...

  • Payroll Administrator

    2 weeks ago

    Victoria, Canada CivicInfo BC Full time

    SummaryThis position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.Key Duties & ResponsibilitiesReceives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with...

  • Payroll Administrator

    2 weeks ago

    Victoria, Canada CivicInfo BC Full time

    SummaryThis position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.Key Duties & ResponsibilitiesReceives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with...

  • Payroll Appointments Clerk

    4 days ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> VP Finance and Operations -> Financial Services -> Payroll- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 10 December 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,602.00 - $4,744.00- Additional Posting...

  • Manager of Payroll and Benefits

    4 weeks ago

    Victoria, Canada The Corporation of The City of Victoria Full time

    **Job Description**: **Competition #23/152** **Internal/External Posting** **Closing date: July 04, 2023** **Manager of Payroll and Benefits (Regular Full-Time)** **Finance Department** ***: Under the overall direction of the Chief Financial Officer and reporting to the Deputy Director of Finance, the Manager, Payroll and Benefits oversees the payroll...

  • Manager, Payroll Accounting

    4 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Payroll & Benefits Coordinator

    6 days ago

    Victoria, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. Payroll &...

  • Payroll & Benefits Coordinator

    4 weeks ago

    Victoria, Canada Glenlyon Norfolk School Full time

    Glenlyon Norfolk School (GNS) is an independent day school from JK-12 that is a caring and thriving community. As one of fifteen IB World Continuum schools in Canada offering three International Baccalaureate programs, GNS is proud of its unique 'IB Advantage': a 21st-Century education which educates the whole child and creates global thinkers. **Payroll &...

  • payroll clerk

    3 weeks ago

    Victoria, Canada WESTERN CANADA SECURITY CORP Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: 7 months to less than 1 yearTasksPrepare statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plansStore, update and retrieve...

  • Payroll Administrator

    2 weeks ago

    Victoria, BC, Canada CivicInfo BC Full time

    Summary This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors. Key Duties & Responsibilities Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with...

  • Specialist - Payroll, Benefits & Leave

    4 weeks ago

    Victoria, Canada PBC Solutions Full time

    **Who is PBC Solutions?** PBC Solutions Ltd. is a wholly owned subsidiary of PBC Health Benefits Society (operating as Pacific Blue Cross). Our mandate is to design, transform, and deliver the benefits and claims administration services offered by governments and other large organizations along with our consortium partners Advanced Solutions (which is our...

  • payroll clerk

    3 weeks ago

    Victoria, Canada WESTERN CANADA SECURITY CORP Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearTasksPrepare statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plansStore, update and retrieve financial dataPerform...

  • Payroll Support Clerk

    4 weeks ago

    Victoria, Canada BC Ferries Full time

    Job Description: **PAYROLL SUPPORT CLERK** Victoria You are a cooperative and detail-oriented team player, able to expeditiously complete large volumes of administrative work in an environment of tight deadlines and changing priorities. You sort, acknowledge and source documents and file them in a timely manner. You administer archiving of records and...

  • Wip and Payroll Coordinator

    6 days ago

    Victoria, Canada CBI Health Full time

    **WIP and Payroll Coordinator - Remote, BC**: **This is a remote opportunity open to anyone residing in the province of British Columbia.** CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core...

  • Financial Analyst, Payroll Accounting

    4 weeks ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to...

  • Pension and Payroll Specialist

    2 weeks ago

    Victoria, BC, Canada CivicInfo BC Full time

    This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors. Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with organizational policies, the applicable...

  • Veterinary Office Administrative Assistant

    4 days ago

    Victoria, Canada Glenview & Eagle Rise Animal Hospitals Full time

    Wide Pay Range posted to reflect position ranging from Office Administrative Assistant to a Co-Manager Position, depending on qualifications, skills and previous experience. Glenview Animal Hospital and Eagle Rise Animal Hospital provide compassionate and highly skilled veterinary healthcare to companion animals in the greater Victoria area. To accomplish...