Executive Administrative Assistant

2 weeks ago

Pembroke, Canada Ottawa River Power Corporation Full time

**Executive Administrative Assistant**

Situated on the beautiful Ottawa River, Pembroke is located in the heart of the Ottawa Valley. It is the largest centre located between Ottawa and North Bay. Pembroke is a great area in which to live; residents enjoy affordable housing, access to healthcare, connectivity and an active lifestyle.

**Reports To**

President and CEO

**Job Summary**

Ottawa River Power is looking for a dynamic and highly motivated Executive Administrative Assistant to provide comprehensive support, with a high level of professionalism and confidentiality, to the President and CEO and management team.

This is a permanent, full-time position in the Pembroke office.

**Primary Duties and Responsibilities**
- Serves as a liaison between the President and CEO and various internal and external stakeholders
- Acts in support of the President and CEO, during absences, by dealing with issues within scope of authority and directing issues which require the attention of others
- Responds to and screens inquiries on behalf of the President and CEO and escalates more complex issues - prioritizes and determines appropriate course of action, referral or response
- Responsible for corporate records management - tracks and maintains all corporate records for the management team in compliance with records management policies and procedures
- Responsible for organizing and assisting with internal and external corporate communications
- Board meetings and JH&SC - documents minutes, tracks and monitors issues for follow-up
- Ensures the corporate governance framework is properly designed, implemented and maintained and

Board policies are reviewed and updated as required
- Acts as a key contact for Board members on corporate correspondence
- Assembles pertinent/background information to facilitate decision making
- Works within Company values and policies at all times
- Cultivates efficient communication and positive relationships between the management team, internal departments and external stakeholders, demonstrating leadership to maintain credibility, trust and support
- Maintains the security of highly sensitive and confidential matters, keeping all information to which they are privileged in strict confidence
- Maintains digital and paper-based filing systems on a regular basis
- Performs a wide variety of administrative support functions for the management team
- Undertakes special assignments as requested; special projects that may come up from time to time - by establishing objectives, balancing priorities and managing timelines
- Researches and implements new technologies and business processes as required
- Establishes, revises and maintains office organization and procedures to ensure efficient operation; recommends improvements
- Maintains an accurate and detailed calendar, manages and logs incoming scheduling requests, reschedules meetings, proactively communicates changes and anticipates and responds to scheduling conflicts
- Liaises with clients regarding customer inquiries and requests for information - handles inquiries in a professional, helpful manner
- Proofreads and edits documents, edits and finalizes management level presentations and documents, to ensure accuracy and clarity of content, and ensures conformity to layout and format

**Education and Experience**
- Ontario College/Post-secondary Diploma or Certificate in Office Administration, Executive Assistant or related discipline
- 5+ years in a similar role supporting executive level management
- Strong computer skills; proficient in the use of office productivity and collaboration tools - MS Office

(Excel, PowerPoint, Outlook, Word and Teams)
- Experience with managing web-based platforms (Facebook, Twitter, WordPress)
- Formalized writing experience, including Board of Directors meeting minutes
- Experience in a utility or municipal setting would be an asset
- Ability to be self-directed and able to complete projects with limited supervision
- Knowledge of Ontario Business Corporations Act, shareholder declarations, business agreements and the Employment Standards Act
- Experience organizing meetings and events for successful execution

**Competencies**
- Integrity and confidentiality - protection of information and maintaining confidentiality is paramount
- Must demonstrate a high standard of professional conduct, ethics and reliability
- Attention to detail and demonstrated ability to provide a high level of accuracy in all areas of work
- Ability to work in a fast-paced and sometimes unpredictable environment, prioritizing to meet deadlines
- Capacity to work cooperatively and remain calm while under pressure to meet deadlines
- Excellent organization, time management and prioritization skills
- High level of critical and logical thinking - is analytical, innovative and solution oriented
- Excellent oral and written communication skills, with an awareness of communication tone
- Proactive approach to problem-solving, with st

  • Full Time Executive Assistant

    3 days ago

    Pembroke, Canada Marianhill Inc. Full time

    We are growing our team to enhance the care at Marianhill in response to the new Fixing Long-Term Care Act. Therefore, we require more staff. As a result, we are recruiting for _an Executive Assistant to the Chief Executive Officer. _ Marianhill is a faith based, not-for-profit organization that provides long-term care, complex continuing care, community...

  • Administrative Assistant

    5 days ago

    Pembroke, Canada Corporation of the County of Renfrew Full time

    Reporting to the Manager of Human Resources, the Administrative Assistant I is responsible for clerical/secretarial work for the Human Resources Department with a focus on medical and personnel file management as well as a variety of other daily secretarial duties. - **Qualifications**_**: - High school graduate plus post-secondary education in secretarial...

  • Administration Assistant/receptionist

    4 weeks ago

    Pembroke, Canada Carson Lake Lumber Ltd. Full time

    **Job description** **Overview**: Carson Lake lumber is looking for an administrative secretary to contribute to the success of the operation through attention to detail and reliable dedication. **Job brief** **Administrative Assistant Responsibilities** - Payroll - Bookkeeping - Accounts Payable - Accounts Receivable - Answer and direct phone calls -...

  • Administrative Assistant- Finance

    6 days ago

    Pembroke, Canada FAMILY & CHILDREN SERV. Full time

    **ADMINISTRATIVE ASSISTANT - FINANCE** Department: Corporate Services, Finance Reports to: Supervisor Location: Pembroke Family & Children’s Services of Renfrew County is a multi-service agency committed to providing preventative, protective and socially inclusive services and programming that empower and strengthen everyone. We are focused on...

  • Dental Administrative Assistant

    5 days ago

    Pembroke, Canada Dr Paula Beanish & Associates Full time

    Seeking a full-time Administrative Assistant (Monday-Friday) with a strong dental background for a fast paced dental practice in Pembroke. Dentrix experience an asset. Please forward resume for consideration. **Salary**: $17.97-$30.14 per hour **Benefits**: - Dental care Flexible Language Requirement: - French not required Schedule: - 8 hour...

  • Administrative Assistant/patient Coordinator

    4 weeks ago

    Pembroke, Canada Parkview Dental Full time

    Parkview Dental is seeking an Administrative Assistant to join our busy, well-established practice. They will be responsible for greeting and assisting patients as they arrive; ensuring a lasting positive impression for them. Optimize appointment schedule to ensure effective use of clinical resources. Respond to patient calls and inquiries regarding...

  • Quality Administrator

    6 days ago

    Pembroke, Canada Glasshouse Botanics Inc. Full time

    Job Description GlassHouse Botanics Inc, a licensed Cannabis producer, is looking to hire a Quality Administrator. Working under the direction of the Quality Manager, the Quality Administrator will perform a variety of tasks to provide administrative and organizational support to the Quality department. **Duties include but are not limited to**: -...

  • Pharmacy Assistant

    4 weeks ago

    Pembroke, Canada Walmart Canada Full time

    **Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...

  • Executive Administrator

    5 days ago

    Pembroke, Canada Family & Children's Services of Renfrew County Full time

    Education: Master's degree - Experience: 5 years or more **Health benefits**: - Dental plan - Health care plan - Paramedical services coverage - Vision care benefits - Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week

  • Administrative Assistant

    5 days ago

    Pembroke, Canada Econolodge Inn & Suites Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and routines - Schedule and confirm...

  • Bookkeeper/administrative Assistant

    1 week ago

    Pembroke, Canada Harrington Mechanical Full time

    Responsibilities: - all aspects of daily accounting, using Sage 50 Accounting Program - answer Telephone - banking - use Excel Spreadsheets and Word to type Quotations. - Coordinate meetings and appointments for President - Normal Daily Office responsibilities **Requirements**: - Good knowledge of Sage 50 Accounting, Microsoft Excel and Word - Adept with...

  • Building Infrastructure Coordinator/inspector

    4 weeks ago

    Pembroke, Canada Corporation of the County of Renfrew Full time

    The Division of Real Estate is responsible for ensuring the habitability and long-term viability of the buildings owned by the County of Renfrew and Renfrew County Housing Corporation through the completion of capital jobs with the approved annual and long-term plans. Reporting to the Manager of Real Estate and in consultation with the Supervisor of...

  • Temporary Educational Assistant

    2 weeks ago

    Pembroke, Canada Renfrew County Catholic District School Board Full time

    This full-time temporary position is with an Equal Opportunity Employer and offers a wide range of assignments. The Board operates 2 administration buildings and 21 schools (18 elementary, 2 secondary) in 13 communities covering 7851 square kilometers for the welfare of 4,580 pupils. For more information visit our web site at: UNION AFFILIATION : COPE, Local...

  • Part-time Indigenous Student Success Officer

    6 days ago

    Pembroke, Canada Algonquin College Full time

    Department: Community and Student Affairs (Jamie Bramburger) Position Type: Part-Time Support Salary Range: $20.91-$24.19-Hourly Scheduled Weekly Hours: 8 Anticipated Start Date: September 11, 2023 Length of Contract: N/A Posting Information Posting Closing Date: September 5, 2023 Please note: jobs are posted until 12:01 am on the job closing...

  • Part-time Institutional Research Analyst

    4 weeks ago

    Pembroke, Canada Algonquin College Full time

    Department: Community and Student Affairs (Jamie Bramburger) Position Type: Part-Time Support Salary Range: $22.28-$25.78-Hourly Scheduled Weekly Hours: 24 Anticipated Start Date: March 18, 2024 Length of Contract: n/a Posting Information Posting Closing Date: February 29, 2024 Please note: jobs are posted until 11:59 pm on the job closing...

  • Part-time Customer Experience Manager

    4 weeks ago

    Pembroke, Canada Michaels of Canada, ULC. Full time

    Store - PEMBROKE, ON We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world! Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be better together. Deliver a customer centric shopping experience by...

  • Full Time Custom Framing Manager. Open Availability

    7 days ago

    Pembroke, Canada Michaels of Canada, ULC. Full time

    Store - PEMBROKE, ON Lead and coach a team of framers who focus on building customer relationships while creating a framing solution for their art. Drive custom framing sales. Assist customers in creating a memorable framing solution for their art. Major Activities Assist Store Manager in leading and managing adherence to Standard Operating Procedures...

  • Operations Vice-president

    4 weeks ago

    Pembroke, Canada Holiday Inn Express Pembroke Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Business services - Finance **Budgetary responsibility**: - $100,001 - $500,000 **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and...

  • Bilingual Legal Aid Worker

    4 weeks ago

    Pembroke, Canada Legal Aid Ontario Full time

    Company Bio Legal Aid Ontario employees are committed to making a difference in the lives of our clients. As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law. If you are...

  • Bilingual Legal Aid Worker

    4 weeks ago

    Pembroke, Canada Legal Aid Ontario Full time

    Union: OPSEU - Job Number: J0623-0359 - Job Title: Bilingual Legal Aid Worker (18 months) - Job Type: Contract - Contract Duration: 18 months - City, Province, Country: Pembroke, Ontario, Canada - Job Location: Pembroke - Job Category: Customer Service / Customer Associates - Role Designation: - LAO Workplace Based - Role is physically based in an in-person...