Client Administrator

6 days ago


Vancouver, Canada Organized Minds Full time

**Organized Minds is looking for a Client Administrator **Organized Minds is an education company providing 1-1, online support for people with ADHD and Autism Spectrum Disorder ages 12 and up.**

**This is a part-time position, but the company continues to grow, so there will be future opportunities for more or other kinds of work. This is an independent contractor position. This means you will be responsible for taking care of your own taxes, supplying your own tools, and setting your own schedule.**

**This position would start as a mat leave cover, but our hope is that you’d continue to grow into other responsibilities in the company throughout the year and then keep those when the mat leave is over. The company is growing fast, so we don’t want to let good people go. This may mean that the job could grow in hours as the year goes on and then shrink down when the mat leave is over. The more new responsibilities you take on throughout the year, the more hours you’d get.**

**Primary Responsibilities**:

- Processing intake requests (answering basic questions about our services, getting their documentation and filing it away, preparing the intake meeting, and creating a profile in hubspot)
- Processing when clients leave (changing status in hubspot, sending out an exit survey, etc)
- Document management (new client onboarding documents, updating contracts, etc)
- Maintaining Hubspot in good order with accurate information
- Ensuring funding is in place for Autism Funding and school funding students
- Onboarding new staff
- Updating the website (minor)
- 10-15 hours a week

Contractor position (we will give you the tax information you might need for this if it’s unfamiliar to you)

$20-25/hr depending on experience

Online

Weekly or bi-weekly 30-60 minute synchronous meeting during regular PST business hours required. Otherwise, non-synchronous work hours.
- Hubspot expert

Admin experience

Jotform experience desirable but not required

Excellent written and verbal communication skills

Problem solver

**Job Type**: Part-time
Part-time hours: 10-15 per week

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Administrative: 1 year (required)
- HubSpot: 1 year (required)



  • Vancouver, Canada Clearline CPA Full time

    Clearline CPA is a mid-size accounting firm that serves clients throughout the Lower Mainland. When you join our team, you’ll be part of a vibrant, growing and tech-friendly firm that is always seeking out better ways to serve our clients and staff. We are looking for a Client Services Administrator to join our _**Vancouver**_ _**team**_! The role of the...


  • Vancouver, Canada Normac Full time

    **Client Services Administrator (Remote)** * Do you want to be part of the best Client Services team in the business? Then you may be the perfect match for Normac! * **About Us** Normac was founded in 1998 in Vancouver, with a mission to provide the highest quality and most progressive appraisal solutions in the business. At the core of our business is our...


  • Vancouver, Canada Normac Full time

    **Client Services Administrator** Vancouver, British Columbia **Do you want to be part of the best Client Services team in the business? Then you may be the perfect match for Normac! **About Us** Normac was founded in 1998 in Vancouver, with a mission to provide the highest quality and most progressive appraisal solutions in the business. At the core of...


  • Vancouver, Canada Lifemark Health Group Full time

    **Client Services Administrator -Vancouver, BC (Permanent Full-time)** - Medical Office or Legal Assistant training is an asset._ As a Client Services Administrator you are the first point of contact for the company. You are passionate about your work and perform with a high level of energy, reliability and pride. You are an outgoing individual with...


  • Vancouver, Canada The Open Door Group Full time

    **Open Door Group (ODG), a trailblazing non-profit organization serving communities across Canada, is looking for a Client Service Administrator to join our team!** **Salary**: 24.76 per hour, Grid 5, Step 2 Status: Part-Time, Permanent Hours of Work: 28.8 hours per week Location: The primary work location for this position will be the Open Door Group...


  • Vancouver, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering...


  • Vancouver, Canada Nicola Wealth Full time

    **About Nicola Wealth**: We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of...


  • North Vancouver, Canada Hearinglife Ltd. Full time

    HearingLife Canada, and National Affiliated Providers, is the largest provider of hearing healthcare service in Canada. Working in unison with the National Campaign for Better Hearing's awareness campaign (campaignforbetterhearing.org), our core philosophy is to 'do what is best for the client' while increasing awareness of the effects of hearing loss and...


  • Vancouver, Canada iA Groupe financier iA Financial Group Full time

    **Client Service Administrator** - Sector: Special Markets; Working Environment: In office with strict COVID procedures established; Location: Vancouver_ **Role description**: **Their key responsibilities and performance requirements are**: Support customer service team members with administrative processes and requests. Communicate with plan...


  • North Vancouver, Canada ALS Global Full time

    ALS provides a broad range of testing and analytical services to a wide variety of end markets and industries around the globe. We continue to remain a leader in the testing services industry and have established a distinguished reputation for providing best in class results and client services. Client Services Administrator Location ALS Geochemistry,...


  • Vancouver, Canada Paladin Technologies Full time

    Support of client service and operations department, invoicing and billing and external customer service requests. This is a 6 month temporary position. **RESPONSIBILITIES/DUTIES**: The purpose of this description is to provide a concise statement of the work elements. It is not intended to describe all of elements that may be performed by every individual...


  • Vancouver, Canada Doctors of BC Full time

    At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward. Together, we make a difference so our doctors can make theirs. Join us today! **THE JOB: Client Services...


  • Vancouver, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Vancouver, Canada VRS Client Services Society Full time

    VRS has been creating housing solutions and services for clients in British Columbia for almost 50 years. Our story is one rooted in integrity, perseverance, and inspiration. Beginning our journey as a non-profit, serving persons with disabilities, we now proudly serve thousands of individuals throughout the province including seniors and families. At VRS we...


  • Vancouver, Canada Nicola Wealth Full time

    **About Nicola Wealth**: We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of...


  • Vancouver, Canada Central 1 Credit Union Full time

    Central 1 cooperatively empowers credit unions and other financial institutions to deliver banking choice to Canadians. Central 1 provides critical services at scale to enable a thriving credit union system. We do this by collaborating with our clients, developing strategies, products and services to support the financial well-being of their more than 5...


  • North Vancouver, Canada VRS Client Services Society Full time

    VRS has been creating housing solutions and services for clients in British Columbia for 50 years. Our story is one rooted in integrity, perseverance and inspiration. Beginning our journey as a non-profit serving persons with disabilities, we now proudly serve thousands of individuals throughout the province including seniors and families. At VRS we believe...


  • Vancouver, Canada Cytiva Full time

    Be part of something altogether life-changing! Working at Cytiva means being at the forefront of providing new solutions to transform human health. Our incredible customers undertake life-saving activities ranging from fundamental biological research to developing innovative vaccines, new medicines, and cell and gene therapies. At Cytiva you will be able...

  • Client Coordinator

    3 months ago


    Vancouver, Canada Blue Door Medical Concierge Full time

    **Client Coordinator** - **Location**:_ Vancouver, BC, Canada **Hours**: 30-40 hours per week: Full-time **Position Title**:Client Coordinator** **Job Requirements**: - Excellent communication skills, both verbal and written, with the ability to interact confidently with patients and colleagues — adding to first class client experience. - Delivers...

  • Client Coordinator

    4 days ago


    Vancouver, Canada HUB International Full time

    HUB International is continuously GROWING, and we are looking for individuals with an ENTREPRENEURIAL mindset to join our team! We are BC’s largest insurance broker, growing 15% year over year! We offer stability, career development opportunities, and a strong teamworking environment. Whether you’re just starting out in insurance, or a seasoned veteran,...