Executive Assistant, CEO

2 weeks ago

Mississauga, Canada Arterra Wines Canada Full time

Job Description:
At Arterra Wines Canada, we love inspiring the big and small moments that happen when our products are shared and enjoyed. For us it’s not just about what’s in and on the bottle, it’s what happens in people’s lives when we’re a part of them that keeps us thirsting for more and not resting on our laurels as Canada’s largest and most enjoyed wine company. We put the consumer at the center of everything we do and we’re looking for people who do the same.

Job Summary:
As a proactive problem solver, with the ability to prioritize and multi-task in a dynamic working environment the Sr. Executive Assistant will report to the President/CEO, the CFO and the EVP of People, Legal & Corporate Affairs. The Sr. Executive Assistant plays a key role supporting the day-to-day operations for all senior leaders as a representative of their office, teams and link between their respective staff, internal and external stakeholders and the public.

The Sr. Executive Assistant also supports the Board of Directors in a multitude of capacities. The support for the internal senior members as well as the Board of Directors includes but not limited to calendar management, coordinating meetings, preparation of documents and presentations, booking and coordinating travel, reconciling expenses and related functional team support.

The Sr. Executive Assistant also assists in overseeing the management of the Mississauga office. The Office Coordinator/Receptionist reports into the Sr. EA. and works closely with them to ensure all aspects of the building care and function are managed. This includes but not limited to office renovations, repairs, supply management, implementing covid protocols and exterior facility care.

Job Accountabilities:

- Develop and maintain relationships w/internal and external personnel to ensure open communication and prevent conflicts
- Manage incoming calendar requests including proactively resolving calendar conflicts
- Schedule meetings, agenda preparation, minutes/action item taking, catering and IT coordination as required. Including the organization of team offsites and other specials events.
- Book travel, hotels, restaurants, car rentals and car service pick ups.
- Preparation and formatting of PowerPoint presentations, Excel spread sheets, Word documents and MS Publisher - Graphic Design Skills and knowledge advantageous
- Order office supplies or equipment
- Review and prepare reports as requested including French translation (external provider)
- Send out company wide messages on behalf of senior management
- Working with Corporate Communications and partnering with other administrative peers, coordinate company communication meetings, coordinate rehearsals and IT tech/equipment set-up
- Report and maintain all Government (Federal and Ontario Provincial) Lobbying Registries
- Oversee/manage Board reporting software, Diligent - includes upload for all Board, Audit and HR & Compensation Committee documents
- Submit Purchase Orders requests by department (People & Culture, Legal, Communications and Government Relations) and AMEX Expense reporting and reconciling
- Administrative lead for monthly ELT meetings - agenda management, set up and coordinating of presenters and document upload
- Manage the Corporate Employee Matching Program
- Manage the Corporate Toronto Maple Leaf Account and ticket allocation
- Oversee and run internal Social Committee events on a monthly/quarterly basis - At minimum: Summer BBQ, Harvest Party and Winter holiday luncheon
- Maintain internal distribution lists etc.
- Provide back-up administrative support for EA to Sales and Marketing
- An active member of the Crisis Management Team - secretary, meeting minutes and next steps
- An active member of all CSR (Corporate Social Responsibility) events
- Remain current in First-Aid training

What you bring:

- Post-secondary education is required
- Minimum of ten (10) years’ experience in an administrative role with experience supporting senior executives (C-Suite) and their teams is required.
- Excellent Planning and Organizational Skills and the ability to develop short-range and long-range plans that are realistic and effective in meeting goals and superior prioritization skills
- Strong Communication Skills - Demonstrates the ability to organize and communicate information effectively both in writing and in oral communications, including group presentations. Sets clear goals and effectively monitors progress.
- Strong bias for Action/Delivers Results - Displays a sense of urgency. Focuses on specific, ambitious goals. Follows through on commitments. Demonstrates a sense of personal accountability for achieving results. Ability to think independently and make decisions
- Adaptability and Flexibility - Functions effectively within ever-changing environments. Easily adjusts to multiple demands, shifting work priorities, ambiguity, adversity and change. Is resilient and calm under pressure. Learns and

  • Executive Personal Assistant to CEO

    4 weeks ago

    Mississauga, Canada OSL Retail Services Full time

    Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada GPSI Full time

    **Executive Assistant J-6657** **Scope of Position** **Reporting to and primarily supports the President & CEO, the main duties of this position will include but not limited to**: - Providing daily morning briefings to the President & CEO. - Acting as gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers. -...

  • Executive Assistant to CEO

    5 days ago

    Mississauga, Canada Canadian Association of Medical Aesthetics Full time

    The Executive Assistant plays a pivotal role within our Medical Aesthetics Training Institute, acting as the backbone of our administrative and operational functions. This individual will work closely with management to ensure the smooth running of our institute, optimizing day-to-day activities, and enhancing our client and staff experiences. This role...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...

  • Executive Assistant

    3 days ago

    Mississauga, Canada Matthew Vincent Building Group Full time

    Matthew Vincent Building Group is a progressive construction firm that specializes in residential and commercial construction. Our team is currently seeking an Executive Assistant with a minimum of 3 years of work-related experience. Key responsibilities will include, but are not limited to: - Travelling to and from job sites with principal - Collecting...

  • Executive Assistant to The President

    3 days ago

    Mississauga, Canada DUBOIS BUILDING SERVICES INC. Full time

    **Objectives of this role** - Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external...

  • Personal Assistant

    3 days ago

    Mississauga, Canada Kal-Polymers Full time

    **About Us** While other organizations have slowed or been shut down due to covid-19, we've continued our growth trajectory beyond expectations. KP is a plastics compounding company providing clean post-industrial recycled/upcycled material to many industries. KP is looking to hire an Executive Assistant who will ensure the smooth running of the office,...

  • Executive Assistant

    6 days ago

    Mississauga, Canada MYC Media Full time

    **About us** We are professional and agile. Our work environment includes: - Modern office setting - Food provided We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and providing administrative...

  • Executive Assistant

    7 days ago

    Mississauga, Canada Samsung Electronics Canada Full time

    At Samsung Electronics Canada, we take pride in the creativity and diversity of our talented people - they are at the forefront of everything we do. Their skillset and mindset drive our continued success. We want the best of the best at Samsung to join our team, not just those who fit into our Culture but those who will ADD to our Culture and make Samsung an...

  • Executive Assistant

    1 week ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    2 weeks ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    6 days ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    6 days ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    4 weeks ago

    Mississauga, Canada HW Transportation Group Full time

    **Executive Assistant - Canadian Flatbeds** **Permanent full-time** **Mississauga, Ontario** **Full Job Description** **Responsibilities**: - Prepare and verify various documents and reports related to compliance, training, and audits - Be responsive to day-to-day issues, take proactive role in improvement initiatives and be a high-performing team...

  • Executive Assistant

    3 days ago

    Mississauga, Canada Duka Property Management Inc. Full time

    **Executive Assistant** Duka Property Management Inc. has a need for an experienced, organized and highly motivated **Executive Assistant **to join our growing team. - Outstanding punctuality, ability to keep up with deadlines and work under pressure and changing priorities - Excellent communication skills: written and verbal - Advanced understanding and...

  • Executive Assistant

    3 days ago

    Mississauga, Canada PRIME TIME HR Full time

    **Job Duties**: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements - Prepare and edit correspondence, reports, and presentations - Coordinate and prioritize incoming requests and ensure timely responses - Maintain confidential files and records - Assist with budgeting...

  • CEO (chief executive officer)

    4 weeks ago

    Mississauga, Canada ETHEREAL IT SOLUTIONS INC. Full time

    Details: Full time, permanent Location: 2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...

  • CEO (chief executive officer)

    4 weeks ago

    Mississauga, Canada ETHEREAL IT SOLUTIONS INC. Full time

    Details: Full time, permanent Location: 2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...

  • CEO (chief executive officer)

    4 weeks ago

    Mississauga, Ontario, Canada Razr Corp Full time

    Details: Full time, permanent Location:2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties:Allocate material, human and financial resources to implement organizational policies and programs Authorize and...

  • CEO (chief executive officer)

    3 weeks ago

    Mississauga, Canada Recooty Full time

    Details: Full time, permanent Location:2515 Hurontario St, Mississauga, Ontario, L5A 4C7, Canada Start Date: as soon as possible Language: English Education requuirement: Bachelor's Degree Experience: 2 years to less than 3 years Job duties: Allocate material, human and financial resources to implement organizational policies and programs Authorize and...