Corporate Services Coordinator

7 months ago

Toronto, Canada Fasken Full time

**At Fasken, success means**:

- Having a strong client service approach - you’re ready, willing, and able to put our clients first and exceed their expectations
- Caring about one another - you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
- Working collaboratively - you’re a self starter who values working in a collaborative team based environment
- Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
- Approaching your work with agility and the willingness to learn and utilize new technology
- Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
- Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
- Treating sensitive and confidential matters with discretion and diplomacy at all times

**Primary Responsibilities**
- Handle all administrative duties such as drafting letters, filing, printing and scanning, coordinating meetings and booking boardrooms, etc.
- Assist with vendor invoice management
- Support the coordination and implementation of department projects and new processes
- Assist with data integrity in the corporate data management system
- Assist with the filing and tracking system for original corporate documents
- Support the digital minute book process
- Aid with process documents and manuals relating to new process
- Assist with document automation
- Prepare and maintain a bring-forward system, as well as provide appropriate reminders
- Ensure all physical/electronic filing and data entry is organized and up to date on a regular basis
- Delegate tasks to, and coordinate with, other administrative departments
- Liaise with lawyers, clients and agents while providing excellent professional service
- Other duties, as assigned

**Required Knowledge and Experience**
- Completion of a post-secondary Legal Assistant or Law Clerk program
- 1-2 years’ working experience (large firm experience preferred)
- In-depth understanding of business and legal terminology
- Proficient in MS Office suite, possess ability and interest to learn new technology
- Experience working with 3E, Worksite DMS, cloud based software is an asset

**Diversity and Inclusion**

At Fasken we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

**Accessibility and Accommodation**

**Background and Reference Checks**

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and education verifications.

**Your Application**

**NO AGENCIES, PLEASE.

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