Payroll and Accounts Payable Administrator

3 weeks ago

Orangeville, Canada Fifth Avenue Dental Full time

**PAYROLL AND ACCOUNTS PAYBABLE ADMINISTRATOR**

**Duties & Responsibilities**:
**PAYROLL**
- Process bi-weekly payrolls for 40+ employees and monthly fees for associates
- Extract timesheets and review work hours for completeness and accuracy.
- Electronically submit all information to the payroll provider (Wagepoint) so pays can be issued on time
- Compile payroll data such as garnishments, vacation time, insurance, and other deductions
- Process new employees, including setting up their electronic and physical records, ensuring timely reporting to third party payroll
- Ensure all banking information for each employee is correct
- Maintain confidential records and physical records for all employees and former employees
- Administer benefit program by enrolling new members and terminating coverage as required
- Manage payroll errors and correct issues for employees
- Ensure the creation and timely distribution of ROE’s and T4’s
- Prepare government remittances including EHT
- Stay current with payroll regulations, standards, and work methods.
- Reconcile payroll totals and ensure all deductions to health benefit plans are made as scheduled.
- Ensure accurate processing of sick pay, benefits, and vacation payouts.

**ACCOUNTS PAYABLE ADMINISTRATOR**
- Process day-to-day Accounts Payable transactions and handling of inter-company transaction. (Multi-corporate/ Sister companies)
- Maintain and process vendor invoices and troubleshoot related invoice issue, reconcile vendor statements, acquire missing documents
- Executes cheque runs to suppliers as needed, in a timely manner
- Maintain internal controls and an orderly Payroll and Accounts Payable filing system.
- Miscellaneous daily and monthly administration duties as required
- Perform weekly credit card transaction follow up and prepare monthly credit card reconciliation
- Provide administrative support, process management and policy adherence for the Controller and Owners

**Qualifications**:

- Excellent knowledge of Sage
- Excellent knowledge of Payroll Systems (We use Wagepoint )
- Excellent knowledge of Microsoft Word and Excel
- Proficient in Outlook and Gmail
- Strong understanding of basic labour laws, payroll compliance and CRA reporting requirements.
- Working knowledge of basic human resources best practices.
- Payroll designation or pursuing is an asset but not a requirement.
- Self-starter and work with mínimal supervision
- Ability to prioritize, manages multiple tasks, and meets deadlines
- Excellent English communication skills (written and verbal)
- Strong analytical skills and a keen attention to detail
- Excellent time management skills
- Strong team communication skills, both verbal and written. Works positively & collaboratively with the owners and Accounting and Operations
- Strong data processing skills
- Willingness to adapt and learn, and strive for overall efficiency

**Requirements**:

- Minimum of 3 years experience (5+ preferred) in payroll, accounting/bookkeeping of small and medium size businesses
- Accounting Diploma an asset

Salary range: $55,000 - $65,000 To be negotiated based on qualifications and experience

Schedule: Full time (40 hrs) - Monday to Friday, 9am - 5:30pm

Office Shutdown First week of July and Last week of August

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Have you used Sage 50 accounting software?
- What is your level of experience with Excel? Excellent, Good, Some or None?
- What is your level of experience with Word? Excellent, Good, Some or None?
- Which payroll companies do you have experience with?
- Do you have any Human Resources Experience? (Not necessary but helpful)

**Experience**:

- Payroll: 1 year (preferred)
- Accounting/Bookkeeping: 3 years (preferred)

Work Location: In person

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