Administration Associate
4 weeks ago
Company Description
About MUFG Investor Services
MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG - one of the largest banks in the world with $2.8 trillion in assets - we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody, foreign exchange, trustee services and depository to securities lending and other banking services.
With a diverse and dynamic network of offices across the globe, MUFG Investor Services provides challenging and rewarding careers. We achieve this by offering continuous learning and development, collaborative team work environment, promotion of work-life integration, and exposure to a wide variety of work.
Imagine your future at MUFG Investor Services where you can grow professionally, in a diverse and inclusive workplace that rewards your contribution.
**Job Description**:
The purpose of this role is to provide all round administrative support to our Halifax office. This is an office based position reporting to the Executive Director and working alongside another person in the administration team. Key responsiilites include the following:
- Monitor reception inbox
- First point of contact for visitors / clients entering the office
- Answering incoming calls and diverting them accordingly
- Receive and scan post/couriers to various dept., recording incoming couriers
- Manage meeting rooms - organize refreshments as required
- Replenish kitchens with required refreshments
- Ensure all first aid kits are fully stocked
- Organising taxis as required
- Manage access cards for new joiners and add to access control system, delete leavers accordingly and dispose of access card. Quarterly reconciliation reports
- Update global directory profiles
- Setting up conference calls and video calls when requested
- Open windows for ventilation
- Regular risk assessment walk-through of the office and report any issues to be addressed
- Manage office stationary
- Hotel and flight bookings as requested
- Coordinate offsite archiving
- Support IT Procurement with new joiner / leaver / existing users IT requirements
- Organize and record couriers or taxis for delivery / collection of corporate equipment to and from employees
- Point of contact for booking system
- Keep a neat and professional reception area
- Ad hoc tasks
- Support location lead in coordination of quarterly Town Halls
**Qualifications**:
- Computer literacy is preferred but not essential
Additional Information
At MUFG Investor Services, we are exceptionally proud of our approach to Hybrid Working. It enables the flexibility to thrive from wherever our employees work and, stay connected to their team and our culture. When we make Hybrid Working plans, we get to know the individual and pride ourselves in underpinning all our decisions with fairness and consistency.
MUFG Investor Services provides all of its employees with an extremely attractive compensation package. In addition to base salary, there is a group medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym memberships.
MUFG is an equal opportunity employer.
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