Accounting Clerk

1 month ago


Markham, Canada Secretariat Central Full time

**Secretariat Central is a dynamic and creative association management company (AMC) looking for an exceptional Part-time Accounting Clerk**
- **Please send a cover letter identifying how your experience matches with our requirements. Please note we will not accept any submissions that do not include a cover letter with your resume.**_

Located in Markham Ontario, we provide association management services to not-for-profit healthcare and other Canadian associations and charities. Our mission is to provide our clients with the very best customer service and a platform from which to grow. Our associations are making a real difference in the world - and we are there to support them in achieving their objectives. We are passionate about our associations and we know that our company’s most valuable asset is our team.

**The opportunity**: Working in QuickBooks Desktop Pro, you will work closely with the Director of Finance and our client services teams to provide accounting support. The Accounting Clerk will be responsible for maintaining financial records and running reports for management and for clients.

**You will perform the following**:
**ACCOUNT RECONCILIATION (Monthly)**
- Reconcile bank statements for corporate bank accounts and support bookkeeper with reconciling client bank accounts
- Reconcile large volume of corporate Amex charges and bill client charges back to clients as appropriate
- Reconcile corporate VISA and bill client charges back to clients as appropriate
- Reconcile and balance client charges against client chargebacks
- Enter and reconcile staff and management expenses requiring reimbursement
- Reconcile petty cash as needed

**ACCOUNTS RECEIVABLE**
- Coordinate with client services team for detailed invoicing of clients ensuring all jobs are billed out
- Deposit cheques to corporate and client bank accounts using cheque scanner at the office
- Monitor aging of receivables and send regular reminder notices and follow ups while keeping management informed of the status of receivables

**ACCOUNTS PAYABLE**
- Enter corporate supplier invoices into QuickBooks ensuring correct job number coding
- Support bookkeeper with entering payables into Quickbooks Pro Desktop for 30+ client accounts
- Support bookkeeper in ensuring client payables are set up for timely payment based on a monthly authorization and payment cycle

**PAYROLL**
- Act as back up for biweekly corporate and client payroll (currently one payroll for corporate and four for clients)

**REPORTING**
- Coordinate with client service teams to generate monthly job profitability reports for management
- Generate monthly A/R reports for management with detailed information on actions and follow up status on overdue accounts

**OTHER**
- Assist with issue of client T4As after year-end
- Maintain filing of paper documents for 30+ corporate and client entities such that materials are available to the auditor as of each corporate and client fiscal year-end
- Other tasks as may be assigned from time to time

**QUALIFICATIONS**
- Diploma or degree in accounting
- 2+ years’ experience in similar role
- Experience with not-for-profit accounting is an asset
- Enrolment with CPA Ontario/CPA Canada is an asset
- Excellent written and spoken English
- Proficiency in bookkeeping programs, spreadsheet programs and related software
- Extremely trustworthy and professionally-minded
- Strong business and written communication skills
- Ability to work under pressure and tight deadlines

**KEY QUALITIES**
- Strong critical thinking and problem solving skills - ask questions to ensure that when information is requested it will meet the needs of the requestor
- Exceptional accuracy as well as attention to and ability to retain detail
- Highly organized, efficient, and able to juggle multiple priorities
- Excellent analytical, financial, and mathematical abilities

Benefits: We pride ourselves on providing a great work culture, bonus days off

Expected start date: ASAP

**Salary**: $25,000 - $30,000 per year DOE for 21hrs/week

**Job Types**: Part-time, Permanent
Part-time hours: 21 per week

**Salary**: $23.00-$28.00 per hour

**Benefits**:

- Casual dress
- Disability insurance
- Flexible schedule
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- QuickBooks Pro: 1 year (preferred)
- Accounting Clerk: 2 years (required)

Work Location: Hybrid remote in Markham, ON

Application deadline: 2023-06-30


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