Office Manager
3 weeks ago
**_BIS Safety Software _**is a fast-paced, high-growth organization that has been providing leading software to the safety industry for over a decade. We are expanding our team and seeking a full-time, detail-oriented, **Office Manager **to work in our Sherwood Park office.
*
Who we are*
Founded in 2006, BIS was born and raised in Sherwood Park, Alberta. We have developed a world class software solution by emphasizing client relationships and continuous innovation, and we are looking to continue our rapid growth across North America and around the world.
*
About the role*
We are seeking a **highly organized** and **proactive Office Manager **to join our team. The primary focus of this role will ensure the **smooth operation of our day-to-day activities**, and will involve a **wide range of responsibilities** including facility coordination, vendor and contractor coordination, logistics management for equipment and technology needs, collaboration with various departments on projects, and active participation in employee engagement and company culture initiatives. If you have* excellent communication skills**, the ability to **multitask efficiently**, and a **strong problem-solving aptitude* - this role is for you
- Experience with successfully leading and managing large, multifaceted, multidisciplinary projects.
- Experience working with cross-departmental teams.
- Strong listening and problem-solving skills.
- Ability to thrive in ambiguity and enjoy learning new information, software and skills.
- Meticulous with details and organization.
- Naturally driven to perform extensive research to identify and ensure compliance with applicable laws.
- Great communication skills - written and verbal, possessing strong proofreading and editing skills.
- Strong technology skills, with the ability to learn new technology quickly.
**Our successful team member will be responsible for**
- **Facility Management**: Taking the lead on all all office/building needs, including the coordination of needed supplies and equipment, arranging repairs and maintenance, managing assets and ensuring the necessary insurance and service contracts are in place
- **Vendor and Contractor Coordination**: Establish and maintain productive relationships with vendors and maintenance contractors. Oversee work to ensure quality and timeliness, and manage any disputes or concerns.
- **Logistics and Equipment**: Collaborate with the IT department for the procurement, installation, and maintenance of office equipment and technology.
- **Project Coordination**: Collaborate with various departments to facilitate the smooth execution of ongoing projects. Ensure that all departmental needs are met in a timely and efficient manner.
- **Employee Engagement and Culture**: Play an active role in organizing and executing employee engagement and culture building activities. Assist in planning and coordinating company events, workshops, and meetings.
- **Administrative Support**: Provide administrative support as needed, ensuring team members have the support, tools, training, information, and opportunities required to function optimally, achieve goals, and deliver exceptional customer experiences.
- **Reporting and Documentation**: Maintain accurate records and files related to office operations, vendor contracts, and maintenance schedules. Prepare reports on office expenditures and recommend cost-saving strategies.
- **SharePoint Management**: Update and manage SharePoint content, ensuring training documents and team resources are current and accessible. Provide or coordinate training for team members on how to effectively use SharePoint for collaboration and information sharing.
**Qualifications**
- Proven experience in an office management, office coordinator, administrative support, or a similar role.
- Self-starting with the ability to work in a fast-paced environment and meet deadlines under pressure.
- Positive in your approach to work and eager to share ideas for improvement.
- Must be strong with Microsoft Office (e.g., SharePoint, Excel, Word, Teams).
Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.
- Job ID: #202402-OC27_
*
Why join us*
At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.
Another key part of our culture is our purposeful avoidance of titles. We don’t use titles as they don’t reflect the value we place in humility. In our eyes, all team members are valuable, everyone is willing to help accomplish goals, and everyone is driven to take their role one step further, so we don’t need titles
*
We'd love to hear from you*
Visit our Careers Page to l
-
Office Manager
6 days ago
Sherwood Park, Canada The Greenskeepers Inc. Full timeThe Greenskeepers Inc. is looking for a full time dedicated office manager. We are a local Sherwood Park landscape, lawn care company of 27 years. - MUST have experience with Jobber, Workwave or other related CRM scheduling programs. - MUST be a proficient user of Quickbooks, Microsoft Office including Outlook, Word, Excel. - Applicants must be able to...
-
Office Manager
1 week ago
Sherwood Park, Canada Salto Gymnastics Club Full time**OFFICE MANAGER** Salto Gymnastics is a Not-for-Profit organization and is Sherwood Park’s first choice in quality recreational gymnastics, competitive gymnastics, and parkour. Salto also offers the Province’s first licensed Preschool that includes approved Gymnastics Canada programming in our approved curriculum through Alberta Children’s...
-
Office Manager
1 month ago
Sherwood Park, Canada Emerald Hills Physio & Sport Clinic Full timeResponsibilities: - Supervise and manage office staff, including assigning tasks and monitoring performance - Timely billing and diligent work on Account receivables - Timely reporting of stats to the Clinic Owners and attend all mandatory meetings. - Oversee payroll processing and ensure accurate and timely payment to employees - Handle human resources...
-
Office Manager
2 weeks ago
Sherwood Park, Canada Chartwell Full timeThe Office Manager is responsible for all aspects of office routines and clerical duties for residents and employees in the retirement residence. The will assist in maintaining a safe and secure environment for residents, visitors and other staff members. **The responsibilities of this role include but are not limited to**: - Responds to resident or family...
-
Office Manager
2 months ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...
-
Office Manager
2 months ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan...
-
Office Manager
4 days ago
Sherwood Park, Canada Global Studios Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...
-
Office Manager
2 months ago
Sherwood Park, Canada Global Studios Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Manager
1 month ago
Sherwood Park, Canada Global Studios Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
Office Manager
4 days ago
Sherwood Park, Canada Global Studios Inc Full timeEducation: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
-
office manager
2 months ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...
-
office manager
4 days ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...
-
Office Manager
6 days ago
Sherwood Park, Canada Firefly Counselling Full timeFirefly Counselling is looking for an office manager. If you work well independently and have a great attention to detail, this job may be for you. This position is primarily work from home, with mínimal in office work. **Responsibilities**: - Setting up contracts with third party insurers - Reconciling billing - Creating schedules for your admin team -...
-
office manager
2 months ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...
-
office manager
2 weeks ago
Sherwood Park, Canada A-Win Insurance Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...
-
Office Manager
3 days ago
Sherwood Park, Canada Optima Living Full time**Let us welcome you home.** Optima Living operates Independent Living, Assisted Living, Supportive Living and Memory Care communities in Alberta and British Columbia. Our communities are among the best places to live in Western Canada. Our Vision: For every person to feel at home. This is truly supported by our credo. “Let us welcome you home.” All...
-
Office Manager
5 days ago
Sherwood Park, Canada KRAM & ASSOCIATES INC. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities...
-
Office Manager
2 weeks ago
Sherwood Park, Canada Irhee Catindig Full timeDurée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 35 to 42 hours per week - Education: - Expérience: **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - or equivalent experience **Tasks**: - Assist in the preparation of operating budget and maintain inventory...
-
Office Manager
2 days ago
Sherwood Park, Canada Irhee Catindig Full timeWork Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 to less than 7 months - or equivalent experience **Tasks**: - Assist in the preparation of operating budget and maintain inventory and budgetary...
-
office manager
2 months ago
Sherwood Park, Canada Global Studios Inc Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office...
