Catering Coordinator

3 weeks ago

Vancouver, Canada Pan Pacific Vancouver Full time

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**KEY RESPONSIBILITIES**:
***:
**The key responsibilities of the Catering & Event Coordinator include but are not limited to**:

- Provides daily administrative support with a strong emphasis inputting internal BEO’s, as well as proposals, compiling reports, event resumes etc.
- Supports the Administration Department when needed and deemed appropriate
- Ensures daily BEO’s are distributed promptly and accurately to appropriate Departments; Booking in house meetings and training seminars
- Handles all aspects of special requests for function events processed through the Catering Department ie; menus, place cards, seating plans, thank you letters and catering kits, and Catering Amenities etc.
- Qualifies catering inquiries and forwards on to the appropriate Catering Manager, Conference Services Manager or Director of Catering
- Updating and maintaining all Catering menus within Opera
- Establish and maintain appropriate filing system on existing accounts
- Responsible for booking events for internal clients (ie. Associates)
- Download, format and catalogue pictures and photographs to be used in hotel promotional material.
- Collation and management of reports on spreadsheets to facilitate analysis.
- Participate in weekly catering meetings and provide accurate minutes of the proceedings
- Design and coordinate printing of Catering menus and promotional material
- Participation in the Associate Response Team & Website Committees.
- Maintain professional business confidentiality.
- Perform related duties and special projects as assigned.

**COMPETENCY PROFILE**:
**SELECTION CRITERIA**:
***:
**Qualifications and Technical Experience**:

- Two (2) years in an administration capacity within the Hotel industry preferred
- Minimum of one year experience in banquets and/or food and beverage outlet
- Must possess excellent organizational skills, time management with an ability to multitask & meet deadlines in a high-pressure work environment
- “Serving It Right” Certificate, Certified in Food Handling and Food Safe 1
- Minimum 50 wpm typing speed and high level of accuracy
- Design - eye for design, strong working knowledge with graphics, menu layout, page layout precision
- Proven written and verbal communication skills with demonstrated experience in producing professional documents and communications.

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