Coordinator, Conference Services

1 month ago

Vancouver, Canada McCarthy Tétrault Full time

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of _Canada’s Top 100 Employers_ and as one of _Canada’s Best Diversity Employers_ for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

**As a Coordinator, Conference Services, you will be**:

- Working in tandem with the Conference Services national team to manage the firm’s event management system to coordinate all aspects for the activities in our Conference Centers.
- Maintaining visitor logs while ensuring all visitors from other MT offices are provided with a security access card and assist them to reserve a working space as required.
- Support firm members with bookings through EMS and communicate boardroom requirements and coordinate adjustments to other service providers such as AV and catering.
- Accommodate last minute bookings and room modification requests and make adjustments to other bookings based on priority.
- Ensuring all documentation, including meeting and event summaries and service orders are complete and accurate.
- Liaising regularly with the Supervisor and the Conference Services Team on items pertaining to the operation of the Conference Centre.
- Providing assistance regarding logistic and scheduling during special events organized by the firm.
- Ensuring that all client requests are either handled immediately or that clients are directed toward the appropriate resource.
- Ensuring that policies for catering, security, health and safety are adhered to.
- Responsible for activating emergency protocols as required and report all security matters to management.
- Maintaining utmost confidentiality regarding both internal and external client meetings and interactions.
- Logging and processing incoming and outgoing mail and deliveries that pass through Reception.
- Assisting the Facilities Coordinator with informing the landlord of any issues that need to be addressed, such as washroom repairs, burnt out lights, water leaks, etc.
- Producing weekly recovery reports for finance as required.
- Executing procedures and other duties as determined by management.
- High school diploma.
- Minimum 3-5 years of related experience preferably in a professional services environment.
- Experience in event planning considered an asset.
- Exceptional interpersonal skills and customer focus.
- Strong professional demeanor.
- Exceptional written and oral communication skills.
- Ability to deal effectively with difficult situations; demonstrate effective problem-solving skills, discretion and patience.

**As a member of the McCarthy team, you will have access to**:

- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: One location

  • Conference Coordinator

    7 days ago

    Vancouver, Canada ICS International Conference Services Full time

    **We are Recruiting! - Conference Coordinator** **(with a focus on Speaker & Abstract Management)** **The Company** A highly respected player at an international level, International Conference Services Ltd. (ICS), is a Professional Conference Organizer in business for over 45 years that works with national and international associations and organizations...

  • Remote in Bc

    1 week ago

    Vancouver, Canada ICS International Conference Services Full time

    **We are Recruiting! - Payroll Coordinator** **Location** **The Company** A highly respected player at an international level, International Conference Services Ltd. (ICS), is a Professional Conference Organizer in business for over 45 years that works with national and international associations, and organizations, to host conferences, events, and...

  • Remote in Bc

    7 days ago

    Vancouver, Canada ICS International Conference Services Full time

    **We are Recruiting! - Payroll Coordinator** **Location** **The Company** A highly respected player at an international level, International Conference Services Ltd. (ICS), is a Professional Conference Organizer in business for over 45 years that works with national and international associations, and organizations, to host conferences, events, and...

  • Conference Service Coordinator

    3 weeks ago

    Vancouver, Canada Pinnacle Hotel Vancouver Harbourfront Full time

    Job Summary: We are seeking a detail-oriented Conference Services Coordinator to join our team. The Conference Services Coordinator will be responsible for providing administrative support to the Conference Service Managers as well as ensuring up-to-date and timely communication is distributed to all operational areas with respect to in-house and upcoming...

  • Conference Service Coordinator

    1 day ago

    Vancouver, Canada Pinnacle Hotel Vancouver Harbourfront Full time

    Job Summary: We are seeking a detail-oriented Conference Services Coordinator to join our team. The Conference Services Coordinator will be responsible for providing administrative support to the Conference Service Managers as well as ensuring up-to-date and timely communication is distributed to all operational areas with respect to in-house and upcoming...

  • Coordinator, Conference Services

    7 days ago

    Vancouver, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of _Canada’s Top 100 Employers_ and as one of _Canada’s Best Diversity Employers_ for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Receptionist/coordinator, Conference Services

    3 weeks ago

    Vancouver, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of _Canada’s Top 100 Employers_ and as one of _Canada’s Best Diversity Employers_ for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Conference Coordinator

    1 day ago

    Vancouver, Canada Vancouver Pride Society Full time

    **About us** The Vancouver Pride Society (VPS) is organizing Canada Pride 2024 in Vancouver, including the annual Vancouver Pride Parade, Vancouver Pride Festival, and our inaugural Queer Rights Summit in addition to other annual events. VPS strives to produce inclusive, celebratory events, and advocate for 2SLGBTQAI+ communities through an intersectional...

  • Receptionist/conference Services Coordinator

    1 month ago

    Vancouver, Canada McCarthy Tetrault Full time

    At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected in 2023 as one of _Canada’s Top 100 Employers_ and as one of _Canada’s Best Diversity Employers_ for the eleventh consecutive year. Our culture is built on professional excellence, collaboration, innovation, thought leadership and...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and Events Type: Full-time employment Reports To: Manager(s), Conferences and Events Job Start: September 2024  Pace Group Communications Inc. Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    5 days ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and Events Type: Full-time employment Reports To: Manager(s), Conferences and Events Job Start: September 2024  Pace Group Communications Inc. Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    2 weeks ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    7 days ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and Events Type: Full-time employment Reports To: Manager(s), Conferences and Events Job Start: September 2024  Pace Group Communications Inc. Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped...

  • Coordinator, Conferences and Events

    7 days ago

    vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...

  • Coordinator, Conferences and Events

    7 days ago

    Vancouver, Canada Pace Group Full time

    Position Title: Coordinator, Conferences and EventsType: Full-time employmentReports To: Manager(s), Conferences and EventsJob Start: September 2024 Pace Group Communications Inc.Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public,...