Assistant, Student Communications

4 weeks ago

Toronto, Canada OCAD University Full time

Reporting to the Manager, Student Communications & Campus Community, the Assistant supports the implementation of OCAD University (OCAD U) welcome programming for first-year students, and supports student communications on behalf of the department and clients across the University.

**Summary of Responsibilities**:

- Collaborate with the Campus Life Coordinator to contribute towards the development and execution of programming that effectively transitions first-year students to university life, in particular during orientation welcome initiatives and events
- Assist in the coordination of community-building events and activities as part of the student peer mentor program and Welcome Squad student monitor program
- Support recruitment, training and scheduling of orientation volunteers, student leaders and team captains
- Develop promotional materials and communication assets, such as digital graphics and/or animated assets for digital signage and social media, wayfinding signage, t-shirts for volunteers, etc.
- Coordinate and monitor student-facing social media channels
- Support the execution and maintenance of the editorial calendar to coordinate routine student communications in collaboration with the Office of the Registrar and other departments
- Write, edit and maintain knowledgebase articles, web pages and social content for student-facing channels
- Maintain archival documents, such as policies, academic calendars, course calendars, dates and deadlines
- Maintain general knowledge and understanding of relevant university policies, procedures and practices, as well as confidentiality requirements
- Play an active role in the provision of a safe and welcoming environment for all new and existing members of the OCAD U community
- Support administrative processes of the department, including maintaining databases and archival documents, updating the virtual campus map, processing financial documents, or other related tasks that contribute to the success of the department

**Qualifications**:

- University degree and/or equivalent combination of education, training and experience in a related field
- Minimum of one (1) year of related experience (full-time or combination of part-time/volunteer) in program planning and administration, event management, post-secondary student life or communications
- Excellent customer service, oral and written communication skills
- Demonstrated experience in communications design, copywriting, marketing, social media, website management and video production
- Strong digital skills working within the Office 365 environment; familiarity with student information systems and digital design platforms are assets
- Familiarity with accessibility in information and communication standards an asset
- Strong presentation, interpersonal, organizational and problem-solving skills
- Ability to exercise tact, good judgment and diplomacy
- Ability to meet deadlines and work effectively under pressure
- Ability to take initiative and work independently and participate collaboratively in a team environment
- Demonstrated commitment to the principles of equity and diversity, and proven ability to deal effectively with a diverse population

**Compensation**: Hiring Range - $22.12 to $26.14 per hour commensurate with experience, plus 4% vacation pay and 7% in lieu of benefits; Salary Range - $22.12 to $30.42 per hour

**Hours of Work**: Monday to Friday, 35 hours per week. This is a temporary contract expected to continue until December 22, 2023.

**The incumbent in this role will be expected to report to work on campus.**

Please review the OCAD University’s Safety Measures for all up-to-date information regarding COVID-19 protocols.

OCAD University’s vaccine mandate will be in abeyance until further notice. However, to ensure continuity of teaching, learning and campus activities throughout the year, the University expects all students, staff and faculty to maintain up-to-date vaccination records.

**Application Deadline**: Interested applicants are invited to submit an updated resume, with a cover letter no later than **Monday, May 15, 2023.**
- As an institution committed to art, design, digital media and related scholarship, OCAD University recognizes the profound and essential value that diversity brings to the creation, reception and circulation of creative practices and discourse. OCAD University understands that valuing diverse creative practices and forms of knowledge are essential to and enrich the institution’s core mission and vision as an art and design university with a local and global scope._

**_We encourage members of designated equity-seeking groups to self-identify within the voluntary Applicant Questionnaire_**:

- ._
- OCAD University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please_
- contact_
- People & Culture f

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