Scheduling Coordinator

3 weeks ago

North York, Canada INNOVA Medical Ophthalmics Inc Full time

_**Looking for a career in the medical industry?**_ We're the largest ophthalmic distributor of eye care instrumentation and associated products to eye care professionals in Canada. We are seeking new talent to join our team at INNOVA’s Toronto Head Office. _**Join us, learn more about our industry and be part of a high-performance team**_.

**INNOVA** is Canada's largest distributor of ophthalmic instruments, with products ranging from diagnostic equipment to treatment lasers. We have a team of dedicated employees that have been instrumental to our growth and provide exceptional customer service.

We work hard but we like to have FUN too We have regular lunches, birthday and team celebrations, summer BBQs, pumpkin carving contests, and many more events with our team. _We like to celebrate_

The **Bilingual Scheduling/Fulfilment Coordinator** is responsible to ensure fluid coordination of all capital equipment sales from order stage to delivery, to installation, to final billing.

**WHO ARE YOU?**

You thrive under pressure; pay attention to the details and have the ability to multi-task multiple orders at varying stages of the capital ordering process. You have perfected the art of communication, both written and verbal as these skills are vital in responding to various INNOVA stakeholders, both internal and external. You are able to demonstrate exceptional organizational skills that enables you to work efficiently and concisely creating a seamless experience for INNOVA’s customers and inside stakeholders. You take ownership for the work you do.

**KEY RESPONSIBILITIES**
- Support high-end customer sales from order acceptance to final installation
- Support all internal customers who are involved with the sale, installation and after sale process
- Manage 40+ high-end sales simultaneously
- Problem solve directly with internal and external customers in a professional, efficient and timely manner
- Coordinate and manage orders determining the installation timeline based on inventory availability
- Coordinate and manage orders determining the installation timeline based on resource availability to;
- Coordinate and schedule the fulfilment of orders with Operations team
- Coordinate and schedule the order installation directly with the customer
- Coordinate and schedule the installation with internal Service Department
- Work in accordance with the company’s mission, vision & values, health and safety policies and procedures and loss prevention
- Perform other required and defined duties assigned by the department supervisor

**KEY REQUIREMENTS**:

- College diploma or University degree or equivalent experience
- Bilingual - French/English (French as your primary language is preferred)
- Minimum 2 years in related field
- Experience with a distribution module in an ERP system
- Work well under pressure in fast paced environment
- Excellent customer service skills
- Strong problem-solving skills
- Exceptional organizational skills is a must
- Ability to review/decipher/calculate inventory levels, allocations, and availability
- Able to differentiate between independent decision making and escalation situations
- Manage and balance workload independently in timely manner
- Excellent communication skills, both verbal and written (French and English)
- Works well independently and in a team environment

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- How would you rate your organizational skills on a scale of 1 to 10. 1 being little to no organizational skills and 10 being exceptional organizational skills.

**Education**:

- DCS / DEC (preferred)

**Experience**:

- working with a distribution module in an ERP system: 1 year (required)
- Order fulfillment: 2 years (required)
- calculating virtual inventory levels: 1 year (required)

**Language**:

- French/English (required)

Work Location: Hybrid remote in North York, ON

Application deadline: 2023-06-24
Expected start date: 2023-07-10

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