Meetings and Events Administrator

3 weeks ago

Guelph, Canada LIFELEARN Full time

At LifeLearn we have a passion for creating innovative, data driven solutions in the animal health industry. Our team based, collaborative culture is the foundation for building educational and efficient products that make a difference in the animal health community.

LifeLearn is also a company that empowers our diverse team, provides a flexible work environment and values commitment to excellence. Our customers - both internal and external - are central to everything that we do. Our goal is to WOW customers at every opportunity and touchpoint. We focus on providing a great work environment to allow you to focus and think big.

**Job Summary**

The Meeting and Events Administrator, under the direction of Industry Solutions’ Director of Meetings and Events, will primarily be responsible to coordinate the logístical aspects of multiple events. This position will coordinate travel and expenses for speakers and attendees at various conferences and meetings. The Meeting and Events Administrator must have the ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally always.

**Responsibilities**:

- Identify and collaborate on creation of internal systems to support team operations and efficiencies (SOPs and internal calendar management).
- Support team requests for administration tasks for a multitude of events on a day-to-day basis.
- Process external stakeholder honoraria and expenses and manage complete cycle of follow-ups required for reimbursement.
- Track, coordinate and file electronically expenses again various budgets within our credit card processing system.
- Assist in the compilation of data for various reports, includes entering data into various software programs.
- Prepare travel schedules, book travel arrangements, and make reservations for attendees, and speakers. Includes finding solutions when travel plans are impacted for any reason.
- Arrange travel bookings via approved providers, distribute tickets to attendees, and post incurred expenses to the summary sheet
- Accurately and appropriately send out correspondence, invoices, and receipts to participants.
- Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders
- Print, photocopy, and organize support materials for events (to support PMs as needed)

**Job Requirements**

Our most significant competitive advantage is our breadth of expertise. Our people reveal
- Degree or diploma in administration, accounting, or business, or a related field
- Proficient in Microsoft Office programs - intermediate to advanced Excel skills
- Experience using Cvent event management software would be an asset
- Strong financial understanding including expense/credit card processing software (Certify)
- Three years of experience in an administrative role
- Ability to adapt to new technology
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally always
- Ability to effectively communicate both verbally and in writing
- Ability to prioritize and manage conflicting demands
- Ability to respond quickly in a dynamic and changing environment, while maintain an attention to detail.
- Ability to work individually as well as part of a team
- High flexibility with strong communication, collaboration, and interpersonal skills

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Guelph, ON N1H 7K9

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