Program & Event Coordinator

4 weeks ago

Guelph, Canada Guelph Chamber of Commerce Full time

The Guelph Chamber of Commerce is a non-profit, member-driven business association that creates and delivers programs and opportunities for businesses to be their best. Through events, networking opportunities, programming, advocacy, and cost-saving programs, we provide opportunities that help strengthen business, promote, and influence the policy conditions that enables business success, and we strive to exemplify community leadership. For over 195 years, we’ve been the largest business network in Guelph, and today, we represent over 730 members of all sizes and sectors.

Reporting to the Director of Operations, the Program & Event Coordinator works cross-functionally with the Chamber team to lead and execute the organization’s events and programming.

You are an organized and detail-oriented event professional who enjoys creating unique and memorable experiences. You enjoy working in a collaborative, fast-paced environment where you can problem solve and practice your critical and proactive thinking skills.

This is a full-time position on a 13-month contract, with the opportunity for an extension within the organization.

**Key Responsibilities**:

- Lead the organization’s diverse portfolio of events and programming through planning and execution.
- Research, source, and liaise with event venues, speakers, and external vendors.
- Oversee event set-up and strike.
- Determine all event logistics to ensure seamless execution.
- Write all event agendas and scripts.
- Lead event sponsorship duties, including but not limited to creating a sponsorship plan, budget, sourcing new sponsors, maintaining relationships with sponsors, making sponsorship asks, and executing on all sponsorships.
- Work with internal stakeholders to determine event objectives, marketing plans, and outcomes.
- Track event revenue and expenses through budgets and progress reports.
- Keep up to date with content, trends, and needs from the business community to inform events and programs.
- Identify and attend external community events where necessary to strengthen stakeholder relationships and identify new event concepts.
- Evaluate program and event success through surveys, metrics, and post-event reports.
- Other duties as assigned.

**Skills & Qualifications**:

- A diploma or degree in Event Management, Marketing, Business, or related field of study.
- A quick learner with proven event and/or program execution experience.
- Critical and proactive thinking skills with the ability to generate solutions-based offerings.
- Excellent written and verbal communication skills.
- Exceptional organization, administrative skills, tracking, and record keeping skills.
- Excellent time management and prioritization skills.
- Creative thinker who is willing to try new things.
- Advanced skills in Microsoft Office Suite, Zoom, social media, and online event platforms.
- Ability to work outside of regular office hours to support the organization’s events and programming needs.

**Why work with us?**

We are a small, hands-on team that works hard to ensure business success in our community. In addition to providing our employees with opportunities to solve complex problems, exercise their creativity, and contribute to the social and economic prosperity of our community, we offer:

- A healthy work-life balance.
- Opportunities for organizational growth and professional development.
- Low-cost and comprehensive health, dental, and vision benefits plan for you and your family.
- An Employee Assistance Program (EAP).
- Paid time off (including vacation days and bonus days).
- A friendly culture and an inclusive, welcoming environment.
- Work events and socials.
- Opportunities to get involved and make a positive difference in the Guelph community.
- Opportunities to network with thousands of professionals and thought leaders at dozens of events per year.

**Compensation**:$50,000 - $60,000, commensurate with experience.

**Ideal Start Date**:July 29, 2024

**Job Types**: Full-time, Fixed term contract
Contract length: 13 months

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Guelph, ON

Application deadline: 2024-06-14
Expected start date: 2024-07-29

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