Council and Committee Assistant

6 months ago

Guelph, Canada The City of Guelph Full time

Why Guelph:
**What we offer**:
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Hybrid and flexible work arrangements;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
**Key duties and responsibilities**:

- Attend Committee of Adjustment hearings to support the Secretary-Treasurer and members of the Committee of Adjustment
- Disseminate decisions in accordance with Planning Act provisions and regulations
- Create and maintain Committee of Adjustment files and records (hard copy and digital)
- Manage the Committee of Adjustment web page on Guelph.ca
- Provide support and back up to the Secretary-Treasurer related to administrative duties, including the clearance of conditions and assembly of required documentation related to appeals of Committee of Adjustment decisions
- As the Deputy Secretary-Treasurer, assume the statutory role of Secretary-Treasurer in their absence
- Acts as a commissioner for taking oaths and affidavits
- Adhere to the Planning Act, applicable Ontario Regulations and other pertinent acts in administering the quasi-judicial Committee of Adjustment function
- Conduct research and prepare reports and policies related to a wide variety of City Council and Committee of Adjustment processes.
- Assist the Council and Committee Coordinators to fulfil all statutory requirements related to the City Council meeting management process from the preparation of draft materials to the production of final and consolidated agendas.
- Interface with staff and the public with respect to Committee of Adjustment and City Council business and manage/support the distribution of correspondence relating to City Council and Committee of Adjustment decisions.
- Serve as a support to other departmental and corporate functions and duties as required.

**Qualifications and requirements**:

- Completion of post-secondary education in public administration, political science, land-use planning or a related discipline.
- Experience providing administrative support such as preparing agendas and supporting meetings.
- Excellent organizational skills as a self-starter with the ability to work both independently and as part of a team.
- Ability to work well under pressure, complete multiple assignments and function effectively in a high-volume workplace with multiple deadlines necessitating a high degree of accuracy and attention to detail.
- Proven ability to exercise discretion, good judgement, diplomacy and confidentiality.
- Excellent communication and customer service skills with the ability to communicate effectively with members of City Council, the Committee of Adjustment, staff and Guelph residents.
- Experience with Microsoft Office (Word, Excel, Outlook and PowerPoint).
- Ability to deliver on a work plan comprised of day-to-day tasks as well as projects related to strategic corporate and departmental work.
- Experience working with AMANDA software is considered an asset.
- Experience working to support legislative or other decision-making bodies is considered an asset.

**Hours of work**:
35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. Evening hours will be required to attend meetings. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

**Pay/Salary**:
Non-Union Grade 2: $57,964.69- $72,455.87

**How to apply**:

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