Council and Committee Assistant

2 weeks ago

Guelph, Canada The City of Guelph Full time

Why Guelph:
**What we offer**:
We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer:

- Paid vacation days, increasing with years of service
- Paid personal days;
- Hybrid and flexible work arrangements;
- Defined benefit pension plan with OMERS, including 100-per-cent employer matching;
- Extended health and dental benefits, including Health Care Spending Account;
- Employee and Family Assistance Program;
- Parental leave top up program;
- Learning and development opportunities including tuition assistance
- Employee recognition programs.

Position Overview:
**Key duties and responsibilities**:

- Attend Committee of Adjustment hearings to support the Secretary-Treasurer and members of the Committee of Adjustment
- Disseminate decisions in accordance with Planning Act provisions and regulations
- Create and maintain Committee of Adjustment files and records (hard copy and digital)
- Manage the Committee of Adjustment web page on Guelph.ca
- Provide support and back up to the Secretary-Treasurer related to administrative duties, including the clearance of conditions and assembly of required documentation related to appeals of Committee of Adjustment decisions
- As the Deputy Secretary-Treasurer, assume the statutory role of Secretary-Treasurer in their absence
- Acts as a commissioner for taking oaths and affidavits
- Adhere to the Planning Act, applicable Ontario Regulations and other pertinent acts in administering the quasi-judicial Committee of Adjustment function
- Conduct research and prepare reports and policies related to a wide variety of City Council and Committee of Adjustment processes.
- Assist the Council and Committee Coordinators to fulfil all statutory requirements related to the City Council meeting management process from the preparation of draft materials to the production of final and consolidated agendas.
- Interface with staff and the public with respect to Committee of Adjustment and City Council business and manage/support the distribution of correspondence relating to City Council and Committee of Adjustment decisions.
- Serve as a support to other departmental and corporate functions and duties as required.

**Qualifications and requirements**:

- Completion of post-secondary education in public administration, political science, land-use planning or a related discipline.
- Experience providing administrative support such as preparing agendas and supporting meetings.
- Excellent organizational skills as a self-starter with the ability to work both independently and as part of a team.
- Ability to work well under pressure, complete multiple assignments and function effectively in a high-volume workplace with multiple deadlines necessitating a high degree of accuracy and attention to detail.
- Proven ability to exercise discretion, good judgement, diplomacy and confidentiality.
- Excellent communication and customer service skills with the ability to communicate effectively with members of City Council, the Committee of Adjustment, staff and Guelph residents.
- Experience with Microsoft Office (Word, Excel, Outlook and PowerPoint).
- Ability to deliver on a work plan comprised of day-to-day tasks as well as projects related to strategic corporate and departmental work.
- Experience working with AMANDA software is considered an asset.
- Experience working to support legislative or other decision-making bodies is considered an asset.

**Hours of work**:
35 hours per week, Monday to Friday, between the hours of 8:30 a.m and 4:30 p.m. Evening hours will be required to attend meetings. This position is eligible for hybrid and flexible work arrangement options (as per current corporate policy).

**Pay/Salary**:
Non-Union Grade 2: $57,964.69- $72,455.87

**How to apply**:

  • Board and Committee Coordinator

    4 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer**: We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Training and Employment Program Assistant

    2 weeks ago

    Guelph, Ontario, Canada Career Education Council Full time

    Connect-ED Working Circles program (CEWC) is a virtual training and employment incentive program funded by the federal government through the Youth Employment Skills Strategy (YESS) grant. The program's primary objective is to enhance the design, media, and employability skills of youth ages 15 to 10. Under the direction of the Executive Director and the...

  • Administrative Assistant, Economic Development and

    1 month ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer**: We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Associate Solicitor

    1 week ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **Why Guelph?** **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent...

  • Deputy Fire Chief, Administration

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: Position Overview: **Key duties and responsibilities** - Provide visible and positive leadership to quality assurance, dispatch and administration staff, consistent with the commitments of the City’s Leadership Charter, developing and nurturing a work environment that is inclusive, respectful and motivating for staff. - Provide guidance and...

  • Supervisor, Corporate Reporting

    1 week ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer**: We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Associate Solicitor

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer**: We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Associate Solicitor

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer**: We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Heritage Research Assistant

    2 weeks ago

    Guelph, Ontario, Canada The City of Guelph Full time

    About Our Organization:When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph's vision of an inclusive, connected, and prosperous city where we look after each other and our environment.As a regional top employer, the City of...

  • Executive Assistant

    1 week ago

    Guelph, Canada The Nature Conservancy of Canada Full time

    **Location**: Flexible / Guelph, Ontario preferred **Position details**: Full-time, 16-month contract **Salary Range**: $52,440-$59,039 annually Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for an Executive Assistant to join a team committed to protecting our most important...

  • Economic Development Officer

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    About Our Organization: When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a regional top employer, the City of Guelph values...

  • Communications Advisor

    3 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Administrative Assistant

    2 weeks ago

    Guelph, Canada Durham Association for Family Resources and Support Full time

    **Position**: Administrative Assistant, Accreditation - **Company**: College of Veterinarians of Ontario - **Type**: 17 Month Contract - **Location**: 2 - 71 Hanlon Creek Blvd., Guelph. N1C 0B1 **Where**: Staff may work from home up to three days per week and from the office the remainder of the time **Imagine **a job where you can use your exceptional...

  • Planner Ii, Policy

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Community Engagement Advisor

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    About Our Organization: When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a regional top employer, the City of...

  • Executive Assistant

    4 weeks ago

    Guelph, Canada St. Joseph's Health Centre Guelph Full time

    **Executive Assistant** **Full-Time, Non-Union** **R/23-163** **The Organization**: St. Joseph’s Health Centre Guelph (SJHCG) is a faith-based organization that is part of St. Joseph’s Health System. We live by our CARE values: Compassion, Accountability, Respect, and Excellence, and embed person - and family-centred care throughout our 240 long-term...

  • Associate Solicitor

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    About Our Organization: When you join the City of Guelph, you join a team of over 2000 employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment. As a regional top employer, the City of Guelph values...

  • Parking and Transportation Policy Advisor

    2 weeks ago

    Guelph, Canada The City of Guelph Full time

    Why Guelph: **What we offer** We offer competitive wages and comprehensive benefits to meet the needs of our diverse employees. Many of our positions offer: - Paid vacation days, increasing with years of service - Paid personal days; - Hybrid and flexible work arrangements; - Defined benefit pension plan with OMERS, including 100-per-cent employer...

  • Deputy Fire Chief, Administration

    1 week ago

    Guelph, Canada City of Guelph Full time

    Position Overview Reporting to the General Manager of Fire Services, the successful candidate will be responsible for administration of the Fire Service and continuity of operations of the Fire Services, on a temporary basis (for up to 6 months). As a member of the Fire Services management team, this position will also be responsible for operating and...

  • Deputy Fire Chief, Administration

    7 days ago

    Guelph, Canada City of Guelph Full time

    Position Overview Reporting to the General Manager of Fire Services, the successful candidate will be responsible for administration of the Fire Service and continuity of operations of the Fire Services, on a temporary basis (for up to 6 months). As a member of the Fire Services management team, this position will also be responsible for operating and...