Project Support Coordinator

7 days ago

Newmarket, Canada York Region Full time

Job Title
- Project Support Coordinator
- Status
- Permanent Full-Time
- Temporary - Approximate length of assignment, in months
- Type of Position
- an Addition to Staff
- Start Date
- Immediate
- Salary
- Per hour
- Salary Grade
- $40.13 - $43.61
- Department
- York Region -> Community & Health Services -> Housing Services
- Location
- Housing Services Branch - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)-
- Job Description (E)

**POSITION PURPOSE**
This position will be supporting Housing Services and Seniors Seniors Services in aspects of New Development, Capital Delivery, Asset Management, and Facilities Operations & Maintenance. The position is responsible for the development, coordination, distribution and maintenance of reports in support of project initiatives; compiling, analyzing, reporting and data entry from multiple systems; identifying issues related to data collection, data entry and reporting; providing support and assistance with budget tracking and variance reporting; reviewing and processing progress payments, invoices, expenses and reconciliations; responsible for tendering, scheduling, coordinating and tracking of capital projects and annual service agreements, tracking of budget and variance reporting, administering, tracking and reporting on status of purchase orders, maintaining and administering filing of records, developing, optimizing and implementing business administration processes; and assisting in the preparation of financial budgets and reports. There is a requirement for site work to support the projects associated with this position.

**MAJOR RESPONSIBILITES**
- Provides project management support services for large projects and acts as the project lead for small projects.
- Prepares, develops and maintains accurate reports through analyses and summarizing of data and information from multiple systems.
- Compiles data for management in preparation of KPI's, budget and forecasting activity; analyzes results to identify trends and variances.
- Reviews and reports on data from financial system; investigates issues and provides further information to Department management, as requested.
- Prepares and analyzes variance reports against contracts or projects.
- Prepares contract documents and purchase orders for authorization, ensures all legal documents are properly executed prior to commencement of work.
- Assist in the development of public and invitational tender packages associated with capital works program and ongoing operational contracts for distribution to proponents by reviewing, editing and organizing documentation.
- Inputs all pertinent information including budget allocations, original tender award data, progress payments, change orders, completion dates and holdback releases, monitors costs against budget and tracks variances.
- Inputs all pertinent cost and tender information related to project, monitors costs against budget and tracks variances.
- Verifies invoices against contract provisions to ensure that amounts and other terms and conditions are being respected; generates payment authorization documents and gets the appropriate sign-offs from management staff.
- Investigates issues concerning payments and reviews the resolution with the Manager responsible or with appropriate finance contact.
- Reviews and processes progress of payments and invoices received from consultants and contractors for work performed by verifying compliance with contract documents and procurement policies.
- Analyzes monthly budget variance reports to identify outlying issues; coordinates issues resolution and provides reports on outcomes, as required.
- Meets the Departmental Accounting Schedule on a monthly basis; coordinates purchase orders and timely payment of invoices.
- Liaises with Department staff to provide or gather information related to contracts, lease schedules, service and maintenance contracts; responds to inquiries in a timely manner.
- Analyzes data and prepares statistical information and/or reports; monitors and reviews financial information to identify trends.
- Prepares and analyzes regular and ad hoc reports for review by management and department stakeholders.
- Responds to routine inquiries or requests from external stakeholders and attends site to gather information when requested.
- Provides guidance, training and conducts presentations for staff related to account management, purchasing process, signing authority, etc. as required.
- Prepares memos, drafts, letters, guidelines and other correspondence.
- Performs other duties as assigned in accordance with Branch and Departmental objectives

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Finance, Business Administration, Accounting or related field, or approved equivalent combination of education and experience.
- Minimum three (3) years business support experience in a project management/capital projects office environment, including data analysis, tracking and

  • Project Coordinator

    1 week ago

    Newmarket, Canada Spectech Technology Consulting and Project Management Full time

    **Project Coordinator** **Communications Infrastructure and Network Design Experience** Spectech offers competitive compensation including health benefits, paid professional development among other company perks. The head office is located on Yonge Street in Newmarket, Ontario just 40 minutes north of Toronto and is easily accessible via public transit....

  • Project Coordinator

    2 weeks ago

    Newmarket, Canada Spectech Technology Consulting and Project Management Full time

    **Project Coordinator** **Communications Infrastructure and Network Design Experience** Spectech offers competitive compensation including health benefits, paid professional development among other company perks. The head office is located on Yonge Street in Newmarket, Ontario just 40 minutes north of Toronto and is easily accessible via public transit....

  • Project Support Coordinator

    2 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Supervisor, Process Improvement, Initiatives and Administration, is responsible for providing support to various projects and programs including coordination, research, and compiling and analyzing data; coordinating the development and implementation of smaller projects and initiatives; providing...

  • Project Support Coordinator

    6 days ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position will be supporting Housing Services and Seniors Seniors Services in aspects of New Development, Capital Delivery, Asset Management, and Facilities Operations & Maintenance. The position is responsible for the development, coordination, distribution and maintenance of reports in support of project...

  • Project Support Coordinator

    1 week ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for the development, coordination, distribution and maintenance of reports in support of project initiatives; compiling, analyzing, reporting and data entry from multiple systems; identifying issues related to data collection, data entry and reporting; providing support and assistance...

  • Project Support Coordinator, Waste Management

    2 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** This position is responsible for the development, coordination, oversight, and maintenance of data and reports in support of the Region’s waste audit programs. Also responsible for compiling, collection, documenting, analyzing, and reporting on qualitative and quantitative research from multiple systems. Provides...

  • Project Manager

    1 week ago

    Newmarket, Canada Spectech Technology Consulting and Project Management Full time

    **Project Manager** **Communications Infrastructure and Network Design Experience** Spectech offers a unique opportunity for an Project Coordinator to work in a company that provides benefits, has a positive office environment and is committed to its employees. Spectech offers competitive compensation including health benefits, paid professional...

  • Project Coordinator

    2 weeks ago

    Newmarket, Canada Edison Lighting Full time

    **Project Coordinator** is responsible for a growth strategy and day to day operations of Edison Lighting Group focused both on financial gain and customer satisfaction under the direction of Business Development Manager. Interacts with customers, agents, distributors, both foreign and domestic, to maintain pricing and delivery schedules. Interacts with...

  • Project Support Coordinator, Waste Management

    3 days ago

    Newmarket, Ontario, Canada The Regional Municipality of York Full time

    POSITION PURPOSE This position is responsible for the development, coordination, oversight, and maintenance of data and reports in support of the Region's waste audit programs. Also responsible for compiling, collection, documenting, analyzing, and reporting on qualitative and quantitative research from multiple systems. Provides support with budget...

  • Jr. Project Coordinator

    2 weeks ago

    Newmarket, Canada Control Retail Management Full time

    Job Overview: **Responsibilities**: - Assist in project planning, scheduling, and implementation - Coordinate project activities and ensure all deadlines are met - Communicate with team members, clients, and vendors to ensure smooth project execution - Prepare project documentation and reports - Support the Project Manager in monitoring project progress and...

  • Assistant Project Coordinator

    2 weeks ago

    Newmarket, Canada Control Retail Management Full time

    This position is for a junior level role as an assistant **project coordinator**. A project coordinator is a person who has the overall responsibility for the successful initiation, planning, design, execution, monitoring, controlling and closure of a project. You will be managing multi trade projects across Canada and the United States. As an assistant...

  • Indigenous Project Coordinator

    7 days ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Helpful Relationships Project Manager

    4 weeks ago

    Newmarket, Canada Women's Support Network of York Region Full time

    2 days ago Be among the first 25 applicantsDirect message the job poster from Women's Support Network of York RegionCoordinator in the Social Service SectorJob PostingThe Women’s Support Network (WSN) is the rape crisis/sexual assault centre in York Region. WSN is a feminist, non-profit organization that provides support to survivors of sexual violence and...

  • Helpful Relationships Project Manager

    4 weeks ago

    Newmarket, Ontario, Canada Women's Support Network of York Region Full time

    2 days ago Be among the first 25 applicantsDirect message the job poster from Women's Support Network of York RegionCoordinator in the Social Service SectorJob PostingThe Women's Support Network (WSN) is the rape crisis/sexual assault centre in York Region. WSN is a feminist, non-profit organization that provides support to survivors of sexual violence and...

  • Estimating and Project Coordinator

    2 weeks ago

    Newmarket, Canada Technical Concrete Solutions Full time

    Technical Concrete Solutions Ltd. is leading the way in infrastructure service and innovative scaffolding and forming/shoring solutions. We have built our business on high standards of safety and a true quality product. We are currently seeking an Estimating and Project Coordinator with a structural/civil background to join our team that is willing to learn...

  • Estimating and Project Coordinator

    2 weeks ago

    Newmarket, Canada Technical Concrete Solutions Full time

    Technical Concrete Solutions Ltd. is leading the way in infrastructure service and innovative concrete solutions. We have built our business on high standards of safety and a true quality product. We are currently seeking an Estimating and Project Coordinator with a structural/civil background to join our team that is willing to learn and grow with the...

  • Executive Assistant and Projects Coordinator

    7 days ago

    Newmarket, Canada Social Enterprise for Canada Full time

    **Organization Overview** Social Enterprise for Canada(SEC) is a progressive charitable organization, dedicated to creating communities that exemplify Canadian values. SEC maintains its head office in Newmarket and provides direct human services for multiple programs, which include Supervised Access, EarlyON Child & Family Centres, Welcome Centre for...

  • Project Coordinator

    1 week ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Associate Project Manager

    3 weeks ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the Projects Manager, ITS Project Management Office (PMO), is responsible for leading the delivery of small to medium size information systems programs and projects, business improvement initiatives and support working with ITS teams for project planning and deployment of products in the organization;...

  • Program Support Coordinator, Solid Waste

    1 week ago

    Newmarket, Canada York Region Full time

    Status - Permanent Full-Time - Temporary - Approximate length of assignment, in months - Type of Position - a Replacement - Start Date - Immediate - Salary - Per hour - Salary Grade - $35.33 - $38.39 - Department - York Region -> Public Works -> Waste Management & Forestry - Location - 145 Harry Walker Parkway, - Newmarket, ON L3Y 7B3 CA (Primary) - Job...