Clerical Assistant

2 months ago


Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant**:
**Primary Purpose**: The position is responsible for providing a variety of general office administration and support functions which contribute to efficient operations within the College of Nursing.

**Nature of Work**: Reporting to the Director of Operations & Strategic Planning, the incumbent is a member of an interconnected provincial team and works closely with leadership, faculty, and staff to achieve shared outcomes. The position will participate in the development and implementation of cyclical office administrative processes to enhance efficiency of operations. In addition to general office tasks, this position provides support to faculty and staff in a professional academic setting. The incumbent must navigate within a context of competing deadlines, continuous changes, and shifting priorities. There is a high standard for the quality of work and timely completion of tasks.

The College of Nursing is the largest non-departmentalized college at the University of Saskatchewan, and is among the most distributed, with programming and sites across Saskatchewan. Success in the fast-paced environment is enabled through strong interpersonal skills, proficient communication skills, the ability to prioritize, and the capacity to be self-directed at times.

**Accountabilities**:

- Provides comprehensive administrative support for general operations at College of Nursing Saskatoon Campus.
- Assists faculty and staff with preparation of course materials and supplies; coordination and record keeping for meetings; coordination of travel arrangements; preparation and distribution of forms, memos, and other process related documentation; and coordination of special events as required.
- Responsible for ordering/stocking office supplies, asset inventory tracking, internal mail distribution, electronic filing, and other office administration duties.
- Assists to establish and maintain a high quality, sustainable physical work environment for faculty, staff and students. Coordinates with central units for various aspects of facility management, safety, maintenance, and custodial support.
- Assists with onboarding/offboarding of college employees by coordinating with the respective sources for keys/prox cards, name tags, phones, computers, office furnishings/ergonomics, etc.
- Coordinates with other college staff across sites to ensure consistency and workflow throughout the college.

**Qualifications**
**Education**: Completion of Grade 12 and a recognized one-year post-secondary business/administrative program. An equivalent combination of education and experience may be considered.

**Experience**:A minimum of two years of experience working in a fast-paced, multifaceted office environment is required. Previous experience working in a university environment would be beneficial. Knowledge of the policies and procedures of the University of Saskatchewan would be beneficial.

**Skills**:Proficiency in Microsoft Office software including Outlook, Word, and Excel is essential. Strong attention to detail and communication skills, with the ability to represent the College of Nursing in a professional and friendly manner are essential to the success of this position. The ability to work effectively in an inclusive environment with a diverse group of students and colleagues in a professional workplace is required. Ability to respectfully interact and create positive relations with diverse faculty, staff, students, and community partners with a focus on tact, discretion, and cultural sensitivity, that ensures courtesy, confidentiality, and professionalism. The incumbent must also be resourceful and be able to solve problems and perform tasks with mínimal direction
- Inquires regarding this position can be directed to Mark Tomtene at 306-966-6554._

**Department**: College of Nursing
**Status**: Term 1 year with the possibility of extension
**Employment Group**: CUPE 1975
**Shift**: Mon-Fri, 8:30-4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 4/19/2023
**Closing Date**: 5/16/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.


  • Clerical Assistant

    1 month ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: Career Services empowers students to achieve career success by leading, guiding, and partnering to advance career education at the University of Saskatchewan. Working in partnership with employers, our community and our USask colleagues, we facilitate students' access to opportunities, creation of connections, and preparation for and...

  • Clerical Assistant

    2 weeks ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide clerical support and customer service for the Veterinary Medical Centre (VMC) **Nature of Work**: Reporting to the Manager of Administration and Finance, this position works within the VMC main office to coordinate and deliver clerical services. Work involves frequent interruptions, constant deadlines,...

  • Clerical Assistant

    1 month ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Division of Continuing Medical Education, College of Medicine, and its mission to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. **Nature...

  • Clerical Assistant

    1 month ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative/clerical support in the planning, development, coordination, implementation, evaluation, and administration of the undergraduate education program at the Department of Surgery. **Typical Duties**: Responsible for the day-to-day administrative support to the Director and the...

  • Clerical Assistant

    7 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support for the Undergraduate Medical Education (UGME) program within the College of Medicine, with a concentration on year one of the program. **Nature of Work**: Reporting to the Manager, UGME with day to day direction provided by the pre - clerkship Administrative Coordinator, this...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support for the Medical Education program within the College of Medicine. **Nature of Work**: Reporting to the Clerkship Administration Coordinator, UGME for daily tasks; with accountability to the Manager UGME, this position is an integral part of an administrative team. This role...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Cameco Chair in Indigenous Health and Wellness and Pewaseskwan (the Indigenous Wellness Research Group). **Typical Duties**:This position supports all clerical aspects of Pewaseskwan as outlined below: - Calendaring and scheduling meetings for the Cameco Chair. - Interact...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To provide administrative support to the Cameco Chair in Indigenous Health and Wellness and Pewaseskwan (the Indigenous Wellness Research Group). **Typical Duties**:This position supports all clerical aspects of Pewaseskwan as outlined below: - Calendaring and scheduling meetings for the Cameco Chair. - Interact...

  • Clerical Assistant

    1 month ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: The Saskatchewan Multiple Sclerosis (MS) Drugs Program, at the behest of Saskatchewan Health/Drug Plan and Extended Benefits Branch (DPEBB), assists in determining eligibility of beneficiaries for MS Exception Drug Status (EDS) coverage, and provides MS drug treatment education and health system navigation services. The Program’s...

  • Clerical Assistant

    7 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Accounts**: **Primary Purpose**: The Culinary Services Clerical Assistant - Accounts, provides support to the Culinary Services department by coordinating and processing the financial accounting function including accounts payable and accounts receivable. **Nature of Work**: Reporting to the Executive Chef/Manager, Culinary Services...

  • Esc Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **ESC Clerical Assistant**: **Primary Purpose**: The primary purpose of this position is to provide high quality customer service and comprehensive clerical assistance to support the effective and efficient operations within multiple departments or units in the College of Engineering. This includes providing high quality support for administrative processes...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Accreditation Clerical Assistant**: **Primary Purpose**: The Department of Family Medicine, which is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan, and is dedicated to excellence in patient care, teaching and learning, research, and administration. The Accreditation Clerical...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (Department) Assistant**: **Primary Purpose**: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The department assistant...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Administrative Assistant)**: The Johnson Shoyama Graduate School of Public Policy (JSGS), a joint school of the universities of Saskatchewan and Regina, is celebrating its 15th anniversary this year. Across the two campuses, JSGS has more than 50 staff, research and teaching faculty, managers, and directors, as well as research...

  • Clerical Assistant

    7 days ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Operations Assistant)**: **Primary Purpose**: The primary purpose of this position is to provide comprehensive clerical and administrative assistance to support the effective and efficient operations of the Department of Soil Sciences in the College of Agriculture and Bioresources. The position is responsible for providing a wide-range...

  • Clerical Assistant

    3 weeks ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: To work as part of a team responsible for recruiting and admitting undergraduate students to the University of Saskatchewan. **Typical Duties or Accountabilities**: - Process incoming documents relating to applicant files; enter transfer credit onto the Student Information System if required. - Provide...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (MPT Program) Assistant**: **Primary Purpose**: This position provides day-to-day support for the General Office and provides administrative support for faculty and instructors, the Clinical Education Program, and other committees; and assists the Academic Program Assistant with clerical duties. **Nature of Work**: This position reports directly...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Residence Receptionist - Clerical Assistant**: **Primary Purpose**: The incumbent will provide clerical support within the Residence Services Office and act as the first point of contact with applicants, residents, conference guests, parents and staff, providing quality customer service. **Nature of Work**: Reporting to the Assistant Manager, Residence...

  • Clerical Assistant

    1 month ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant**: **Primary Purpose**: Reporting to the Associate Deans of the undergraduate and graduate programs, this position is the first point of contact for the College of Pharmacy and Nutrition, working to ensure effective operation of the College office, and to support staff and students. The position works independently and exercises judgment...