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Clerical Assistant

4 months ago

Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant - Accounts**:
**Primary Purpose**: The Culinary Services Clerical Assistant - Accounts, provides support to the Culinary Services department by coordinating and processing the financial accounting function including accounts payable and accounts receivable.

**Nature of Work**: Reporting to the Executive Chef/Manager, Culinary Services the Clerical Assistant - Accounts, is responsible for processing of payments (internally and externally) as well as other processes related to accounts payable. Maintains vendor records and franchise royalties. Also responsible to tasks related to Accounts Receivable, including receiving payments as well as processing invoices for internal and external billing including catering and events.

**Typical Duties or Accountabilities**:Working under the direction of the Manager, the incumbent will be expected to provide clerical support for several areas within the Culinary Services department, including but not limited to the following:

- Verifying accuracy of invoices, paying invoices and processing for payment, balance payables with UNIFI
- Inventory and non-inventory payments
- Cheque requisitions and Journal Vouchers
- Vendor management and vendor relations
- Internal and external billing for services and events
- Compiling monthly financial reports for the various business areas of the unit
- Catertrax support (customer support, assisting with entering orders, billing, inquiries)
- Report retail franchise and royalty fees as well SOCAN and Liquor Sales
- Cash reporting
- General support to management team and regular internal processes
- Undertakes special projects as assigned

**Education**: Certification or diploma in accounting and administration or an equivalent certification. Combined experience and education will be considered.

**Experience**: 2 - 3 years’ experience working in an accounting role. Payment processing experience is required. Advanced computer skills including experience using the Microsoft Office suite and the ability to learn new software are essential.

Familiarity with FAST and Banner Finance would be considered an asset.

Working knowledge of food and hospitality operations, cost controls and reporting would be considered an asset.

**Skills**: Accounting practices, interpersonal and communication skills, customer services skills, ability to work independently and within a team environment; self-motivator to seek tasks in supporting the leadership group; demonstrates attention to detail; ability to learn new software.
- Inquiries regarding this position can be directed to James McFarland at 306-966-7536._

**Department**: Culinary Services
**Status**: Term 18 months maternity leave replacement of up to 18 months, with the possibility of extension
**Employment Group**: CUPE 1975
**Shift**: Generally based on the normal hours of the university Monday through Friday 8:30 am to 4:30 pm. May at times require alternate schedule based on business demands.
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $23.35 - 30.61 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 4
**Posted Date**: 5/31/2023
**Closing Date**: 7/4/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.