Board Support Manager

2 weeks ago

Toronto, Canada HSBC Full time

Opening up a world of opportunity.

We're a financial services organization serving more than 40 million customers across the globe through our Wealth & Personal Banking, Commercial Banking and Global Banking & Markets businesses.

We’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of new opportunities for our customers, our people and our communities.

About Global Functions

HSBC’s Global Functions play a vital role in supporting the bank’s Global Businesses and offer a broad range of career opportunities in areas from Legal, Risk and Finance to Human Resources, Sustainability and Communications. Our operational and functional teams around the world help HSBC’s Global Businesses to operate efficiently and effectively on a day-to-day basis. They also focus on controls and governance to reduce risk and protect the Group’s reputations.

The Board Support Manager provides advice, guidance and support on corporate governance, regulatory, and best practice requirements across board, director and corporate structure activities. Helps manage a portfolio of companies and enables effective operation of their Boards and Committees. The job category manages the provision of high quality company secretarial support for HSBC Bank Canada, subsidiary and other HSBC Canada entity board meetings in line with HSBC procedures and guidance and local requirements.

This job category supports the drive to achieve the highest standards of corporate governance globally to support the delivery of Group strategy and to satisfy the expectations of our stakeholders.

**Responsibilities**:

- Manage the provision of company secretarial support for HSBC Bank Canada Board and Committee meetings
- Manage the provision of company secretarial support for HSBC Canada subsidiary and other entity board meetings
- Manage corprorate records and corporate filings for HSBC entities in Canada
- Provide advice, guidance and support to Canada Corporate Secretary, Senior Assistant Corporate Secretaries, and directors and officers of HSBC Canada entities
- Manage a range of relationships with key internal and external stakeholders
- Maintain corporate records for HSBC Canada entities
- Contribute to functional projects and tasks

Manage the provision of company secretarial support for board and committee meetings to ensure they function effectively and in accordance with regulatory requirements, their terms of reference and best practice. This includes:

- Implement HSBC Corprorate Governance & Secretariat policies and procedures to ensure effective governance
- Help to manage the end-to-end process for main board and committee meetings in line with expected meeting governance processes, including:

- Agenda drafting
- Prepare briefs for required papers or reports
- Collate and review papers and reports
- Organize the logístical arrangements
- Carry out pre
- and post-meeting communications
- Provide advice, guidance and support to the Company Secretary, Directors and senior management to support the effective management of meetings.
- Manage a range of relationships with key internal and external stakeholders to facilitate the effective operation of the Corporate Governance & Secretariat function in Canada. This includes:

- Maintain and develop working relationships with Board Directors and Officers
- Maintain and develop positive and professional working relationships with business/ functional managers within the business (as appropriate)
- Maintain relationships with third parties that assist with corporate filings
- Support team development to enhance the well-being and performance of individuals and effectiveness of the team. This includes:

- Support staff engagement activities so that individuals feel committed to HSBC
- Help junior staff so that they feel supported in their role
- Identify opportunities to share best practice in order to leverage knowledge across the team
- Maintain corporate records for HSBC Canada entities in line with obligations. This includes:

- Contribute to record management policies that ensure accurate and accessible corporate information
- File corporate records to ensure that they are accurate and accessible
- Retain corporate records in compliance with legal and regulatory requirements
- Arrange access to corporate records to enable retrieval by appropriate people
- Deal with requests for corporate records to provide accurate and timely access to records
- Support audits of corporate records to ensure compliance with all requirements
- Contribute to responses to audit questions about corporate records
- Use HSBC’s corporate information database to support the management of corporate records
- Manage corporate filings requirements for Canada HSBC entities

Requirements
- Good knowledge of operations of the HSBC Group and/or a similar large and complex organization
- Experience working in a Corporate Governance & Secretariat function
- Experience supportin

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