Assistant Staffing Administrator, Support Staff

1 month ago

Toronto, Canada Toronto District School Board Full time

No. SCH II-23-0022NTE
POSTED: January 26, 2023

DEADLINE: 12:00 noon: February 3, 2023**
**Assistant Staffing Administrator, Support Staff**
1 - Acting Position

**Staffing, Recruitment and Contract Services - Support Staff**

**Employee Services**
**Schedule II, Level 4**

**(Non-Union - 12 Month)**
**$63,386- $76,078
**(It is anticipated that this acting assignment will end on December 31, 2023)
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices**
- Reporting to the designated Staffing Officer, the Assistant Staffing Administrator, Support Staff will _
- be responsible for: _
- _Administering the staffing and recruitment processed and Employee Services functions _
- (e.g. salary administration, leave administration, HRIS) for an identified department/group _
- of employees; _
- _Providing information and advice regarding Employee Services policies, procedures, _
- protocols and collective agreement provisions regarding staffing, salary administration, _
- administration of leaves of absence etc.; _
- _Providing confidential support to the management team to support the grievance and _
- arbitration process; and _
- _Preparing, analyzing and interpreting staffing data and checking all data for accuracy**Summary of Duties**:
Administer the staffing and recruitment processes for designated departments/schools/groups of

support staff;
Provide advice and guidance to Principals/Managers regarding Employee Services policies and

procedures relating to the posting and selection process for support staff (permanent, temporary,
funded etc);
Assist Principals/Managers in the development of selection criteria and interview questions,
evaluation of applicants and coordination of reference checks;
Board’s Employee Services policies and procedures, employment related legislation, collective
agreement provisions, performance and attendance matters;
Administer salary and employee entitlements (e.g. sick leave, vacations);
Ensure accurate and timely set-up/update of employee information on HRIS and in hard copy;
Conduct internal audits of employee information/records both electronic and hard copies;
Ensure accurate and complete documentation for new hires;
Provide confidential support to the Staffing management team including preparation of reports,

correspondence and data;
Develop and maintain establishment databases for schools/departments ensuring

accuracy of approved positions, incumbents, FTEs, employment status etc;
Gather and analyze confidential information pertaining to staffing and respond to requests for

such information in a timely manner;
Provide direction and leadership to designated staff;

Respond to inquiries and resolve issues from Principals, Managers, other TDSB staff, unions,
prospective employees, and the public;
Liaise with Employee Services departments, Superintendents, Principals/Managers,
school/department support staff, unions, and other external organizations;
Implement and maintain business procedures for quality control purposes;
Assist with the implementation of arbitration awards and settlements;
Research data to support negotiations;
Liaise with Employee/Labour Relations department regarding researching background

information and data in preparation for grievances and arbitrations;
Assist other areas within Employee Services as required; and
Other duties as assigned.

**Qualifications**:
Two year community college diploma in Business Administration-Human Resources including

courses in computers and communications with two years of progressively responsible related
experience handling a broad range of staffing and recruitment matters in a human resources
environment, or an equivalent combination of education and experience;
Proven ability to communicate effectively (both orally and in writing) with staff at all levels and
with external organizations;***

Proven ability to organize and co-ordinate a diverse number of projects within specified
timeframes;***

Demonstrated analytical and problem solving skills;***
Proven ability to accurately document information, prepare reports and summaries;***
Knowledge and understanding of related Board policies and procedures and collective

agreement provisions;***
Proven ability to work under pressure in order to meet frequent deadlines; and***
Ability to take initiative, work independently and maintain confidential information in a

circumspect manner.**
**Work Year**:12 months

**Location**:5050 Yonge Street (wheelchair accessible).

**Hours**: 35 hours per week

**Please note**:
Applications **must **be submitted:
Only applicants selected for an interview will be contacted. Applications will not be acknowledged in writing.

**_The Toronto District School Board is deeply committed to promoting Truth, Reconciliation and the _**
**_rights of Indigenous peoples, Human Rights, Equity and Anti-Racism, and the elimination of _**
**_Oppressive Practices, in our schools, our workplace

  • Staffing, Recruitment and Appraisal Administrator

    7 days ago

    Toronto, Canada Toronto District School Board Full time

    No. SCH II-23-0055NE POSTED: March 3, 2023 DEADLINE: 12:00 noon: March 13, 2023****: - ______e: **Staffing, Recruitment and Appraisal Administrator** **Staffing, Recruitment & Contract Services, Elementary Teaching** 1 - Permanent Position **Employee Services** **Schedule II, Level 6** **(Non-Union - 12 Month)** **$76,718 - $92,072 **The Toronto...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Providence Healthcare Full time

    ***: This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. **MAJOR...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Unity Health Toronto Full time

    : This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. All duties...

  • Administrative Coordinator, Staffing Office

    1 month ago

    Toronto, Canada Providence Healthcare Full time

    ***: This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. **MAJOR...

  • Staffing Resource Centre Assistant

    7 hours ago

    Toronto, Canada Humber River Health Full time

    Position Profile: **Humber River Health. Lighting New Ways In Healthcare.** Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000...

  • Staffing Resource Centre Assistant

    1 week ago

    Toronto, Canada Humber River Hospital Full time

    Position Profile: Humber River Hospital is committed to revolutionizing patient care for our diverse community. With the opening of our new facility, North America’s first fully digital hospital, scheduled for October 18, 2015, the future is very exciting for our people and programs. We’re looking for exceptional individuals to join our great team:...

  • Staffing Resource Centre Assistant

    1 week ago

    Toronto, Canada Humber River Health Full time

    Position Profile: Humber River Health is committed to revolutionizing patient care for our diverse community. With the opening of our new facility, North America’s first fully digital hospital, scheduled for October 18, 2015, the future is very exciting for our people and programs. We’re looking for exceptional individuals to join our great team: people...

  • Nursing Staffing Coordinator

    7 days ago

    Toronto, Canada Baycrest Full time

    The Staffing Office at Baycrest has an opportunity for a **STAFFING COORDINATOR, NURSING** **Permanent Part Time** 28 Hours Bi-weekly | Non-Union | Day - Evening Shifts (including some weekends) **Responsibilities include but are not limited to**: - Scheduling replacement clinical personnel to ensure staffing needs are met within policy guidelines...

  • Nursing Staffing Coordinator

    7 days ago

    Toronto, Canada Baycrest Full time

    The Staffing Office at Baycrest has an opportunity for a **STAFFING COORDINATOR, NURSING** **Permanent Part Time** 14 Hours Bi-weekly | Non-Union | Day - Evening Shifts (including some weekends) **Responsibilities include but are not limited to**: - Scheduling replacement clinical personnel to ensure staffing needs are met within policy guidelines...

  • Staffing Coordinator

    3 weeks ago

    Toronto, Canada XMC Sponsorship and Experiential Marketing Full time

    **JOB SUMMARY** XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada’s Official Experiential MarketingTM Agency. KEY JOB FUNCTIONS / KEY RESPONSIBILITIES **Overall** - Support the XSS business unit and management on all XMC Staffing Solutions projects - Target-right recruiting and staff...

  • Staffing Coordinator

    1 month ago

    Toronto, Canada XMC Sponsorship and Experiential Marketing Full time

    **JOB SUMMARY** XMC is looking for an energetic Staffing Coordinator who is ready to take on new and exciting challenges with Canada’s Official Experiential MarketingTM Agency. KEY JOB FUNCTIONS / KEY RESPONSIBILITIES **Overall** - Support the XSS business unit and management on all XMC Staffing Solutions projects - Target-right recruiting and staff...

  • Admin Assistant

    4 weeks ago

    Toronto, Canada Appoint Staffing Full time

    Appoint Staffing is currently hiring for our client, a rapidly growing accounting firm located in the Hwy 7 & Leslie St area. Our client, a one-stop-shop for all accounting and tax needs for start-ups and small to medium businesses, is seeking motivated and career-oriented individuals to join their dynamic team. **Job Title: Administrative Assistant -...

  • Staffing Clerk

    1 week ago

    Toronto, Canada Scarborough Health Network Full time

    **Company Biography**: Across our three hospitals and eight satellite sites, **Scarborough Health Network (SHN)** is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Carecor Health Services Full time

    Toronto **Job Description**: Why Choose Us Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our “exemplary standing” with Accreditation Canada is held to the highest regard and is a testament to the fact that we uphold the same...

  • Venue Support Staff

    3 days ago

    Toronto, Canada Toronto Artscape Full time

    **Position Type**:Casual union role (IATSE) **Hiring Rate**:$16 per hour **Department**:Artscape ** **Performance and Event Venues (APEV) **Reporting to**:Assistant Manager, ** **Events Operation **Location**:Multiple locations within Toronto **How to Apply**:Please visit the Artscape **Career Page** to apply. **About...

  • Part Time Scheduling

    3 days ago

    Toronto, Canada The Salvation Army Full time

    Are you motivated, looking for a role with a purpose, and have a desire to make a difference in your local community? The Salvation Army’s Meighen Health Centre (MHC) is a long-term care and assisted living facility located in Toronto, within walking distance of the Davisville subway station and with parking available on-site. We care deeply about our...

  • human resources administrator

    1 week ago

    Toronto, Canada Resolve support services inc Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 2 years to less than 3 yearsTasksDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee the...

  • Staffing Specialist

    1 month ago

    Toronto, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • human resources administrator

    2 weeks ago

    Toronto, Canada Resolve support services inc Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsTasksDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOversee the preparation of reportsOrder...

  • Administrative Assistant

    3 days ago

    Toronto, Canada BLUFFER'S PARK MARINA LTD Full time

    Assistant office administrator. Provides administrative support to ensure efficient operation of a busy marina office. **Duties** - Assist Office Manager with daily operations - Prepare leases and complete all office filing - Walking the docks to ensure record keeping accuracy - Process payments and provide receipts - Open & close office - Assist with...