Manager, Staff Allocation and Reporting

3 weeks ago

Toronto, Canada Toronto District School Board Full time

No.: SCH II-23-0053NE
POSTED: February 17, 2023

DEADLINE: 12:00 Noon, February 28, 2023***
- ______e:
**Manager, Staff Allocation and Reporting**
1 - Permanent Position

**Employee Services**
**Schedule II, Level 9**

**(Non-Union, 12 Month)**
**$102,219 - $122,648
**The Toronto District School Board adheres to equitable hiring, employment and promotion practices**
- Reporting to the Executive Superintendent, Employee Services, the Manager, Staff Allocation and Reporting _
- will be responsible for managing and coordinating the staff allocation process to adhere to controls over _
- available resources while ensuring equitable distribution of school based staff across the system to support the _
- needs of all students, in accordance with enrolment data (projected and actual, Collective Agreements, _
- Ministry requirements and grants. _
- The Manager will: _
- Manage the collection, calculation, analysis, adjustments and reporting of staff allocation data based on _
- enrolment data; _
- Provide recommendations, guidance and advice to senior staff and the Staff Allocation Committee on _
- all aspects of staff allocation; _
- Identify and recommend strategies to address staff allocation issues; _
- schools including ongoing review of system formulas and ensure alignment and commitment to equity _
- in our resource allocation process; _
- Oversee the collection, compilation, verification and submission of TDSB Educator OnSIS reports _
- ensuring compliance in reporting of Board wide data; _
- Responsible for completion of Ministry Reporting templates as per Ministry regulations and timelines; _
- and _
- Manage the coordination of class size data collection and reporting. _

**Summary of Duties**:
Manage the calculation, analysis, adjustments and reporting of staff allocation data based on projected and

actual enrolments;

schools;
Manage and review changes in staff allocation based on enrolment changes, and maintain accurate

records of staff disposition;
Manage and monitor staff allocation, adjustments and disposition including addressing adjustments in

relocations throughout the year;
Work closely with Executive Superintendent/Officer (Employee Services and Finance) and the Associate

Director to provide information to support the Board’s decision-making regarding staff allocation;
Work with Senior Team to examine ways to increase the opportunity for staff to be appropriately allocated

through the Learning Centres with a focus on increasing equitable staff allocation;
Provide advice and guidance to resolve school-based allocation and organization problems and

adjustments to staff allocation;
Prepare/oversee the preparation of staff allocation reports for teaching and support staff for system review;
Prepare statistical information required to support specific directives and/or recommendations;

Co-ordinate and prepare reports and summaries for Staff Allocation Committee meetings;
Present information and updates to senior management and various committees (e.g., Finance, Budget

and Enrolment Committees and Board meeting); attend meetings and chair/participate on various working
group and committees;
Respond to requests for information and inquiries with respect to class size legislation changes, collective
agreement implementation, Ministry report requests from Senior Staff, Principals, Managers and external
organizations;
Responsible for all data management, integrity, staff training and development relating staffing information
databases and systems;
Manage staffing information databases and systems, recommend program design and improvements;
Supporting the Trillium Interface regarding educator data questions: e.g.: attendance verification, data

discrepancies with schools and SAP information;
Manage the verification and storage of class size data, as well as the transmission of class size data to the

Ministry;
Responsible for the management and direction of staff including, hiring, planning, staffing, training,

performance reviews;
Oversee the collection, compilation, verification and submission of TDSB Educator OnSIS reports to the

Ministry;
Liaise with Superintendents, Principals and departments regarding staff allocation requirements, allocation

formulae and adjustments;
Work closely with Planning Department regarding enrolment data and ministry reporting
Work closely with Business Services regarding system allocation requirements, system budgets, allocation

formulae, adjustments, preparation of reports;
Provide leadership in fostering equity and inclusiveness in the development and implementation of

programs and services; and
Other duties as assigned.

**Qualifications**:
University degree in related field (e.g., Business Administration, Human Resources, Planning, or Data

Science and Analytics) with six years progressively responsible experience in data management and
analytics in a public sector environment or an equivalent combination of education and experience;

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