School Secretary

1 month ago


Toronto, Canada Birmingham International Collegiate of Canada Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
**Asset languages**:

- Vietnamese
- Thai
- Filipino; Pilipino
- Chinese
**Work setting**:

- Private school
- High school
- Education
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Oversee payroll administration
- Provide customer service
- Advise senior management
- Plan, organize, direct, control and evaluate daily operations
**Target audience**:

- International students
**Computer and technology knowledge**:

- Google Docs
- Database software
- MS Excel
- MS Office
- MS Word
- MS Windows
**Technical terminology**:

- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
**Transportation/travel information**:

- Public transportation is available
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Ability to multitask
- Accurate
- Client focus
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player
- Time management
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
**Financial benefits**:

- As per collective agreement
- Bonus


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